Dawn Southworth
Riverton,USA
Summary
Analytical and results-driven veteran with a proven track record of combining operational support and organizational expertise to drive companies toward peak productivity. Recognized for developing and implementing innovative systems that enhance accuracy and ensure timely order fulfillment. Skilled in collaborating with senior management and diverse teams while effectively managing multiple tasks within tight deadlines in fast-paced environments. Committed to fostering a culture of efficiency and continuous improvement to achieve organizational goals.
Overview
13
13
years of professional experience
Work History
Administrative Support Assistant
National Weather Service
07.2020 - Current
- Assist Management with Local Office Budget spending plans and purchases, Annual Inventory reporting and Communications with Regional Office regarding Time and attendance issues and inquiries.
- Perform Timekeeper role for Weather Forecast Office that includes timecard review and verification, confirm employee Timesheet profile for accuracy, manage payroll coding for employee timecards, Run Leave audits for retirements and relocating employees.
- Create Travel Authorizations and Final Vouchers for employees in the E2 Travel System.
- Serve as Purchase Card holder for Weather Forecast Office. Research, compare, procure supplies and services (in accordance with the Commerce Acquisition Manual) for office as needed while staying within local office budget guidelines. Complete and maintain the required purchase documentation for monthly purchase card reconciliation.
- Maintain WFO Property inventory assets in BAS (ERP) system including new Asset entry and Disposals. Perform annual Physical Property Inventory and reporting including property assignment hand receipts.
- Organize and maintain paper and electronic file systems and records including Invoices/Bill Payment, Purchasing, Service Purchase Order, Vehicle Mileage and Time/Attendance for office accountability and retention.
- Efficiently utilize Google platform for Email, Chat, Drive, Calendar, Meet and Sheets daily to organize and perform daily work requirements.
- Answer multi-line phone system, routing calls, delivering messages to staff, and greeting visitors.
- Successfully performed essential job duties in both Onsite Office and Remote capacity.
Operations Procurement Agent
Pero Family Farms
03.2013 - 07.2020
- Processing daily purchase orders from Farm Managers for fertilizer, chemicals, and seed, ensuring just-in-time delivery to 30+multi-state farm locations.
- Utilize expert knowledge of Excel to effectively create and manage spreadsheets logs, schedules, and data.
- Order, receive and maintain record of Seed Inventory delivered to Georgia warehouse.
- Submit RFQ to suppliers for fertilizers & chemicals used on a seasonal basis to ensure cost-effective purchasing.
- Collaborate with peers to manage projects focusing on consistent adherence to deadlines and budget constraints.
- Enter, receive, and reconcile farm related Purchase Orders utilizing delivery receipts and invoices accordingly.
- Transfer inventory manually from warehouse to farm within database.
- Create and foster strong working relationships with suppliers through open communication, diligence, and quick resolution of any issues.
- Spearhead compliance review of any incoming documentation, ensuring complete alignment with local and federal regulations as well as company policies.
- Demonstrate ability and willingness to go beyond daily job duties in producing and maintaining special inventory and sales reports and analyses as requested.
- Inventory, reporting and reconciliation of onsite packaging and plastics materials.
- Successfully performed essential job duties in both Onsite Office and Remote capacity.
Education
Bachelor of Science - Complementary & Alternative Medicine
Everglades University
Boca Raton, FL08.2009
Vocational/On the Job Training - Financial Services / Military Pay
Community College of The Air Force (USAF - CCAF)
Sheppard AFB, TX/Eglin AFB, FLVocational/On the Job Training - Material Storage and Distribution
Community College of The Air Force (USAF - CCAF)
Eglin AFB, FLSkills
- Administrative Support
- Supply Chain & Logistics Processes
- Records Management
- Expense/Budget Tracking
- Employee Timekeeping
- Data Reporting & Review
- Vendor Management
- Travel Arrangements
- Calendar Management
- Organizational Compliance
- Cross Functional Collaboration
- Purchasing/Procurement
- Customer/Client Service
- Microsoft Office Suite
- AS-400, WMS, Oracle, ERP, Adobe Pro
- Google Workspace
LinkedIn Profile
https://www.linkedin.com/in/dawnsouthworth