Summary
Overview
Work History
Education
Skills
Languages
References
Timeline
Generic

Dayanna Carranza

Odessa,TX

Summary

Highly organized Administrative Manager with experience in coordinating office operations, streamlining administrative procedures, and managing staff. Strong skills in problem-solving, strategic planning and team leadership have resulted in improved operational efficiency in previous roles. Proven ability to develop effective communication systems, manage budgets, and lead diverse teams towards organizational goals.

Overview

9
9
years of professional experience

Work History

Administrative Manager

Basin Energy, LLC
Odessa, TX
08.2022 - Current
  • Created and maintained filing systems for employee records, financial reports, and other documents.
  • Prepared regular progress reports to track budget expenditures, workflow, and performance metrics.
  • Assisted in the recruitment process by reviewing resumes and conducting interviews.
  • Managed payroll processing activities including timekeeping data entry, benefits administration, garnishments, tax withholdings.
  • Developed training materials for new hires on how to use office equipment efficiently.
  • Reviewed contracts prior to signing them in order to protect the interests of the organization.
  • Collaborated with IT personnel on projects that would improve overall workflow processes.
  • Monitored department budgets by tracking expenses against allocated funds.
  • Analyzed existing workflows within departments in order to identify areas where improvements could be made.
  • Monitored office inventory to maintain supply levels.
  • Identified and solved problems to enhance management and business direction.
  • Oversaw complex office support, managing records database, and organizing contracts.
  • Managed purchase requisitions and approvals for all department equipment and supplies.
  • Tracked and analyzed expenditures to deliver budgets and financial reports.
  • Automated office operations to optimize accounts payable and receivable, customer correspondence and data communications.
  • Coordinated with managers and departments to interview new personnel and recognize excellent performance.
  • Conducted staff performance evaluations to monitor progress and individual skills.
  • Organized and maintained documents, files and records.
  • Managed paper or electronic filing systems by recording information, updating paperwork and maintaining documents.
  • Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
  • Determined staffing requirements, interviewing, hiring and training new employees.

Administrative Manager

Flores Energy,LLC
Odessa, TX
02.2018 - 04.2022
  • Created and maintained filing systems for employee records, financial reports, and other documents.
  • Prepared regular progress reports to track budget expenditures, workflow, and performance metrics.
  • Coordinated with executive staff to ensure deadlines were met in a timely manner.
  • Organized meetings between executives and outside vendors or clients.
  • Oversaw the maintenance of office equipment, supplies, and facilities.
  • Read through contracts, regulations and procedural guidelines to verify comprehension and compliance.
  • Coordinated and conducted classes to teach procedures to new staff members.
  • Pitched in to help with office tasks during busy periods and staff absences.
  • Monitored office supplies to replenish needed inventory before depletion.
  • Determined staffing requirements, interviewing, hiring and training new employees.
  • Supervised a team of administrative assistants tasked with coordinating travel arrangements, scheduling appointments, and providing customer service support.
  • Managed payroll processing activities including timekeeping data entry, benefits administration, garnishments, tax withholdings.

Administrative Assistant

Rising 7 Logistics LLC
Odessa, TX
07.2015 - 02.2018
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Managed incoming calls while providing information or transferring callers to appropriate personnel.
  • Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
  • Created travel arrangements for senior managers according to their requirements.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Processed invoices for payment using accounting software applications.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Prepared expense reports on behalf of executives in accordance with company policies and procedures.
  • Updated contact lists regularly when changes occur in employee status or contact information.
  • Handled confidential documents in an organized fashion according to established protocol.
  • Scheduled appointments between clients and customers and internal staff members.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
  • Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
  • Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
  • Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.

Education

High School Diploma -

Permian High School
Odessa, TX
05-2001

Skills

  • Office Supervision
  • Recordkeeping and Reporting
  • Employee Onboarding
  • Policy Development
  • Customer Service Management
  • Payroll Control
  • Employee Development
  • Accounting Procedures
  • Organization and Multitasking
  • Bookkeeping
  • Payroll and budgeting
  • Office Management
  • HR Support
  • Office Administration
  • Human Resources
  • Credit and collections
  • Administrative Support
  • Quickbooks
  • Account Reconciliation

Languages

Spanish
Full Professional

References

References available upon request.

Timeline

Administrative Manager

Basin Energy, LLC
08.2022 - Current

Administrative Manager

Flores Energy,LLC
02.2018 - 04.2022

Administrative Assistant

Rising 7 Logistics LLC
07.2015 - 02.2018

High School Diploma -

Permian High School

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Dayanna Carranza