Deana Kazinci
Rutherford,NJ
Overview
7
7
years of professional experience
Work History
Executive Assistant
City Of Hackensack
09.2021 - Current
- Managed, coordinated, and color-coded complex calendars for managers and other team members. Updated and maintained accurate calendars and reminders proactively.
- Scheduled appointments, meetings, and events using various calendar platforms (e.g., Outlook and Google Calendar).
- Prioritized, organized, and responded to emails promptly while filtering and redirecting inquiries as necessary to maintain efficiency and timely communications.
- Led meeting preparations by meticulously crafting agendas, compiling relevant materials, and coordinating logistics to ensure seamless execution to maximize productivity.
- As a liaison between executives, internal teams, and the public, I maintained impeccable communication characterized by clarity, transparency, and confidentiality. I adeptly managed sensitive information, ensuring the highest levels of professionalism and trustworthiness were upheld at all times.
- Streamlined administrative operations by efficiently managing office tasks, phone correspondence, document filing and other ad-hoc tasks to ensure a well-organized and productive environment for all team members.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
Administrative Assistant II
Bergen County Sheriff's Office
10.2017 - 09.2021
- Answered multi-line phone system, routing calls, and delivering messages to staff.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Scheduled office meetings and client appointments for staff teams.
- Answered multi-line phone system, routing calls, and delivering messages to staffments, and preparing crucial documents.
- Assisted development and implementation of new administrative procedures.
Education
Bachelor of Science - Business Administration
Rutgers Business School
Newark, NJ12.2024
High School Diploma -
Lakeland Regional High School
Wanaque, NJ06.2008
Skills
- Executive support
- Administrative support
- Interpersonal communication
- Office management
- Advanced Microsoft Office Suite
- Critical thinking
- Scheduling and calendar management
- Time management
- Expense reporting
- Document preparation
- Project management
- Research
Timeline
Executive Assistant
City Of Hackensack
09.2021 - Current
Administrative Assistant II
Bergen County Sheriff's Office
10.2017 - 09.2021
Bachelor of Science - Business Administration
Rutgers Business School
High School Diploma -
Lakeland Regional High School
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