Deana L. Brennan-Thompson
Kettering,OH
Summary
Capable payroll leader with expertise in Dayforce and ADP use, timekeeping maintenance and industry audits. Skilled at training and mentoring team members to maximize productivity, reduce errors and increase satisfaction. Good relationship-building, communication, and planning skills. Also, a systems Manager skilled at troubleshooting and resolving system problems in order to maintain maximum business productivity. Solid understanding of both hardware and software components as it relates to HRIS systems.
Overview
26
26
years of professional experience
Work History
Payroll System Manager
G&J Pepsi Bottlers, Inc
09.2020 - 10.2024
- Provides expert functional and technical support for the Payroll Department System Functions within the Dayforce system
- Serves as the key resource and subject matter expert (SME) in terms of Dayforce system functionality for all functional areas
- Manages payroll system case tickets, ensuring proper escalation and resource assignment
- Manages break fixes through resolve
- Responsible for designing, deploying, and managing various HR/payroll technology updates as needed due to policy or contract updates
- Collaborate with the Payroll Manager and Specialist to ensure ease of use and optimization of the system as it relates to payroll processing
- Identify training areas and develop training to ensure full adoption of the Dayforce system and any changes and new implementations across the organization as it relates to payroll
- Manage Payroll system projects to meet objectives on time and budget
- Led training sessions on new software applications, empowering employees to utilize technology effectively in their daily tasks.
- Developed comprehensive documentation outlining standard operating procedures for system maintenance activities, promoting consistency across the team's operations.
- Managed successful migration of company data to a new platform, ensuring seamless integration and minimal disruption.
- Built strong relationships with internal stakeholders by consistently delivering high-quality service and support on system-related matters.
Payroll Manager
G&J Pepsi Bottlers, Inc
09.2020 - Current
- Develop best practices to improve efficiency of payroll processes
- Ensure a successful implementation of the new payroll system
- Oversee employee payroll accounting, transactions and reporting activities
- Ensure that payroll is processed timely and accurately
- Assist in payroll calculations, deductions, insurance coverage, wage garnishments, tax filings, and child support
- Maintain employee payroll records up-to-date and accurate
- Prepare employee wage summaries of earnings, taxes, deductions, leaves, retirement savings and benefits
- Provide support in tax calculation and filing for employees
- Address payroll related queries and requests from employees
- Provided expert advice on complex pay-related matters such as overtime calculations, garnishments, bonuses, or deductions to both employees and managers alike.
- Developed and implemented payroll procedures and policies to determine compliance with regulations.
- Reduced errors in payroll data entry by implementing automated systems.
- Spearheaded efforts to reconcile historical payroll discrepancies, resulting in improved relationships with affected employees and restored trust in the system.
- Analyze payroll problems and provide appropriate resolutions
- Provide assistance to payroll staff and conduct performance evaluations
- Streamlined payroll processes by implementing efficient systems and tools, resulting in reduced processing time.
- Coordinate with HR to implement any changes due to policy and union contract updates
- Improved payroll accuracy by conducting regular audits and addressing discrepancies proactively.
- Maintained employee confidence with secure handling of sensitive information during all stages of the payroll process.
- Ensured compliance with federal, state, and local tax laws by staying current on regulations and updating policies accordingly.
- Assist in audit operations and implement audit recommendations
- Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
- Coordinated new hire and termination processes to facilitate smooth operations.
- Responded to employee inquiries to provide assistance with payroll-related questions.
- Reviewed time records for 2,000 employees to verify accuracy of information.
- Managed a team of payroll specialists, providing training and guidance to ensure timely and accurate payroll processing.
- Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
- Collaborated with HR and Finance departments for seamless integration of new hires into the payroll system.
Payroll Accountant
Dayton Progress
01.2018 - 09.2020
- Process payroll for approximately 435 employees every week in Ultimate Software
- Reduced errors in payroll processing by conducting thorough audits and reconciliations of records.
- Collaborated with the HR department to ensure smooth onboarding of new hires, setting up employee profiles in the payroll system.
- Ensured accurate and timely payments for all employees, managing weekly and monthly payroll cycles.
- Maintained compliance with federal, state, and local tax regulations by staying up-to-date on changes and adjusting payroll systems accordingly.
- Delivered human resources financial support by certifying and processing payroll, completing deposits, performing pay adjustments, and promptly distributing checks.
- Maintained strict confidentiality of sensitive employee information by adhering to stringent data protection policies and best practices.
- Process all Personnel change forms and forward them to the HR department
- Create and Run reports as needed for all Dayton Progress location
- Input garnishments and club dues in JD Edwards software for payment
- Process check runs as needed for all accounts payables
- Input any accounts payable invoices as needed into JD Edwards Software
- Reconcile all payroll accounts as required monthly and quarterly
- Process wires for accounts payable invoices as required by certain vendors every month
HR Specialist
SK Tech, Inc
03.2017 - 01.2018
- Process weekly and bi-weekly payroll for all associates
- Maintains absentee records and prepares appropriate disciplinary forms
- Maintains associate ID badge system
- Prepares purchase orders and updates budgets for incoming invoices
- Order safety and business supplies
- Monitor calls to the Attendance Hotline and communicate call-offs to supervisors
- Create personnel files and file in appropriate location
- Make updates to the Paycor HRIS system
- All other duties assigned by management
Payroll Accountant
GDPM, Inc.
03.2014 - 03.2017
- Process Payroll for 138 local employees through ADP Workforce Now
- Verify that all union employees have an Overtime sheet associated with all On Call and Unit Rehab that is on their timecard for each pay period end
- Oversaw the implementation of ADP Workforce Now from ADP ExpertPay
- Process any and all timecard adjustment costing journal entries as needed from accounting
- Process timecard corrections through timekeeping software – Kronos
- Migrate timecards over from Kronos to ADP
- Responsible in maintaining all usernames and passwords for both ADP and Kronos
- Responsible for processing and paying all child support and garnishments associated with payroll
- Responsible for reconciling all benefit bills including medical, dental, life, AllState, PERS and vision
- Including creating and processing all needed journal entries to the general ledger via excel spreadsheets and Visual Homes
- Create and process journal entries associated with payroll to the general ledger including making journal entries to build the liability for the employer portion of Medicare, Worker’s Comp and PERS in the Visual Homes Software
HR Specialist/Recruiter/Payroll
BTAS, Inc.
01.2006 - 12.2010
- Payroll Functions: Process payroll for approx
- 146 nationwide employees in ADP PCPW Software
- Process any and all timecard adjustments via journal entry as needed by accounting for billing in the accounting software
- HR Specialist Functions: Maintain all employee evaluation forms and make sure that each employees’ raise is implemented
- Responsible for reconciling all benefit bills including medical, dental, life and vision
- Field any questions in regards to benefit changes and errors to vendors and employees when appropriate
- Tracks employee performance and administers employee incentive programs (including Spot Bonus, Contractor of the Quarter Award, Referral Bonuses, etc.)
- Responsible for the BTAS logoed apparel, employee purchases and working with local vendors on pricing and style for all products including promotional items for the company as part of the Employee Recognition Program and Recruiting needs
- Ensure adherence to OFCCP, EEOC and affirmative action programs goals and requirements by ensuring appropriate documentation is gathered from managers and field offices
- Keeps records updated of personnel transactions, such as hires, promotions, pay rate changes, transfers and separations and capture actions on all HR information systems, and the E-PAF as appropriate
- Maintains hardcopy employee personnel files
- Prepares reports and correspondence requested by other departments or managers where information must be obtained from a variety of sources in regards to HR
- Perform system administration duties for SkillPort for PMP certification training
- Ensures appropriate corporate staff obtain needed passes to get on WPAFB, includes working with customers to gather appropriate signatures
- Conduct weekly meetings with the HR Director and Generalist to discuss best practices and goals given by the CEO
- Assist with new hire orientation as needed
- Backup HR Manager as needed
- Provide back-up formatting support for office manager and business development
- Recruiter Functions: Responsible for all recruiting functions including resume searches, job fairs, and offer letters
- Prepares descriptions of available job opportunities and communicates opportunity internally and externally (i.e
- Post jobs with community placement services)
- Maintains relations with temporary agencies and placement programs (i.e
- Job Services, colleges, and military service organizations)
- Conducts pro-active interviews with candidates who match the capabilities of the organization and may meet future needs, in order to build qualified candidates into the BTAS candidate pool
- Performs or coordinates reference checks for potential employees on all local hires
- Coordinate candidate offer letter generation and delivery
Payroll Clerk
PaySource, Inc.
11.2004 - 12.2005
- Process payroll for approx
- 51 clients in every aspect including keying in all employee changes
- Headed the processes necessary to convert the payroll system from a DOS based software to a window based software
- Participated on two process improvement teams within the organization
Payroll Clerk
Saia Burgess, Inc.
06.2004 - 08.2004
- Working through Accountemps as a short-term temporary
- Handled all new hire and employee changes
- Reconciled all weekly and monthly reports associated with payroll through excel spreadsheets
- Processed payroll through ADP for 200+ employees weekly and bi-weekly
AP/AR and Bookkeeping Clerk
C-M Management
06.2002 - 04.2004
- Handled accounts payables for 69 apartment units as well as two clients
- Handled deposits and account balancing for 69 apartment units
- Answered phones and took messages and set appoints for owner of company
- Reconciled all accounting functions for multiple companies during year-end
Payroll and A/P Clerk
Hal Gilliam Ford Sales
03.2000 - 06.2002
- Handled all payroll responsibilities for 50+ employees
- Handled all accounts payable for company
- Answered phones and took messages when needed
Payroll Specialist
Cintas Corporation
05.1998 - 03.2000
- Responsible for all payroll process for 2000+ employees
- Handled payroll for all new acquisitions including unionized companies
Education
Bachelor Degree - Organizational Leadership
Wright State University
Fairborn, OH04.2013
High School Diploma -
Lemon Monroe High School
Monroe, OH06.1992
Skills
- Application support
- Incident Management
- Configuration Management
- Troubleshooting skills
- Remote Support
- System Troubleshooting
- Performance Improvement
- Application testing
- Systems Analysis
- Training documentation
- Teamwork and Collaboration
- Problem-Solving
- Time Management
- Attention to Detail
Accomplishments
- Supervised team of staff members.
- Resolved product issue through consumer testing.
- Implemented several payroll/HRIS systems including upgrades to ADP, a full transition to Dayforce, a full transition to Darwin and an add on software to JD Edwards.
- Achieved well documented policies through effectively helping with policy review and implementation.
Timeline
Payroll System Manager
G&J Pepsi Bottlers, Inc
09.2020 - 10.2024
Payroll Manager
G&J Pepsi Bottlers, Inc
09.2020 - Current
Payroll Accountant
Dayton Progress
01.2018 - 09.2020
HR Specialist
SK Tech, Inc
03.2017 - 01.2018
Payroll Accountant
GDPM, Inc.
03.2014 - 03.2017
HR Specialist/Recruiter/Payroll
BTAS, Inc.
01.2006 - 12.2010
Payroll Clerk
PaySource, Inc.
11.2004 - 12.2005
Payroll Clerk
Saia Burgess, Inc.
06.2004 - 08.2004
AP/AR and Bookkeeping Clerk
C-M Management
06.2002 - 04.2004
Payroll and A/P Clerk
Hal Gilliam Ford Sales
03.2000 - 06.2002
Payroll Specialist
Cintas Corporation
05.1998 - 03.2000
Bachelor Degree - Organizational Leadership
Wright State University
High School Diploma -
Lemon Monroe High School
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