DeAnna Caldwell
OMAHA,NE
Summary
Results-driven Project Accountant at Holland Basham Architects with expertise in budget analysis and contract management. Proven track record in enhancing project profitability and ensuring compliance through meticulous financial oversight. Strong communicator and critical thinker, adept at fostering collaboration among teams to achieve optimal outcomes.
Overview
16
16
years of professional experience
Work History
Project Accountant
Holland Basham Architects
02.2022 - Current
- Oversee the financial performance and health of more than 250 projects, ensuring budget compliance, accurate forecasting, and profitability.
- Prepare and analyze financial reports for 13 Project Managers, meeting monthly to review project performance and provide guidance on client invoicing accuracy.
- Partner with Project Managers on a daily basis to maintain project records, including budget creation and revisions, project updates, and the addition of supplemental services.
- Collaborate with consultants to develop and maintain project work breakdown structures (WBS) and fee allocations, ensuring accurate billing and revenue recognition.
- Manage accounts receivable for consultant project billing, including invoice review, payment application, collections follow-up, and account reconciliation.
- Administer weekly accounts payable for contractors, ensuring accurate payments, resolving invoice discrepancies, and maintaining positive vendor relationships.
- Support cash flow optimization efforts by actively monitoring outstanding accounts receivable balances and pursuing collections when needed.
Office Manager
RDG Planning & Design
06.2017 - 02.2022
- Ensured company compliance with architectural licensing, registration, and regulatory requirements across multiple states.
- Managed contract administration for all market sectors and projects, including contract creation, review, risk mitigation, change management, and claims support.
- Directed project staffing and profit forecasting activities across multiple markets, conducting monthly reviews of performance metrics, resource allocation, and staffing needs.
- Partnered with Project Managers to review client billings, ensuring accuracy, compliance, and timely invoicing.
- Planned and coordinated company-wide meetings and events, including shareholder meetings, Board of Directors meetings, holiday celebrations, and employee appreciation programs.
- Supported Human Resources functions, including policy development, employee onboarding, personnel processing, and administration of the employee wellness program.
- Managed accounts payable processes, ensuring accurate expense coding, timely vendor payments, and compliance with financial controls.
- Reconciled and monitored corporate credit card accounts, maintaining accurate records and resolving discrepancies.
Office Manager
Metronet Technologies (formerly Pinpoint Services)
10.2014 - 01.2016
- Developed, implemented, and evaluated recruiting and hiring procedures for candidate sourcing including job posting, attending job fairs, resume screening, interviewing.
- Provided resources for employees and supervisory training and career development. Encouraged employee participation in educational and training opportunities.
- Managed office G&A budget.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
Office Manager
Pinpoint Services
07.2010 - 10.2014
- Assisted Vice President of Controls with all accounts payables, helped create budget reports utilizing Foundation Software.
- Oversaw budget management for office supplies, negotiating vendor contracts for cost savings.
- Led onboarding process for new employees, facilitating training and integration into company culture.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
Education
Master of Science - Human Resources Management
Bellevue University
Omaha, NE06-2019
Skills
- Budget analysis
- Contract management
- Project forecasting
- Accounts payable management
- Attention to detail
- Problem-solving abilities
- Critical thinking
- Excellent communication
Timeline
Project Accountant
Holland Basham Architects
02.2022 - Current
Office Manager
RDG Planning & Design
06.2017 - 02.2022
Office Manager
Metronet Technologies (formerly Pinpoint Services)
10.2014 - 01.2016
Office Manager
Pinpoint Services
07.2010 - 10.2014
Master of Science - Human Resources Management
Bellevue University