Summary
Overview
Work History
Education
Skills
Timeline
Generic

Deanna Hampton

Sugar Land

Summary

Detail oriented accounts payable team lead with 14+ years of experience in fast paced high volume AP environments, encompassing a high level of accuracy and effectively managing the accounts payable process. Adept in utilizing best practices to improve automation and adding significant valuable to a finance team.

Professional with strong background in managing financial transactions and vendor relationships. Skilled in processing invoices, reconciling statements, and ensuring compliance with company policies. Known for reliable teamwork, adaptability to changing requirements, and achieving successful outcomes. Proven ability to maintain accuracy, organization, and efficiency in high-volume environments.

Overview

14
14
years of professional experience

Work History

Senior Accounts Payable Associate

BILL HOLDINGS
03.2024 - Current
  • Processed invoices accurately and efficiently by coding, reviewing terms, taxes based on entity, matched PO backed invoices to purchase orders. Solely responsible for processing of non-PO backed invoices and check requests for compliance, tax and legal depts and processed multiple entity rent invoices. Processed BOD quarterly payments, meeting expense refund check requests and employee expense reports using two-tier ERP systems.
  • Performed monthly statement reconciliation ensuring accuracy of aged payables, investigated discrepancies preventing duplicate invoicing and providing remittances for invoices inaccurately listed on supplier statement.
  • Collaborated with suppliers, internal department heads, procurement to resolve invoice-related queries, discrepancies, disputed/stalled invoices pending approval enhancing vendor relationships.
  • Utilizing Excel to upload multiple line supplier invoices, creating pivot tables for dept. allocations and streamlining AP processes, track invoice due dates preventing financial penalties, generating reports.
  • Responsible for onboarding new suppliers, obtaining W9, COI, TIN matching, banking details (for ACH payments), submission of P2P invites and connecting existing Coupa suppliers to sync with NetSuite.
  • Assisted with month end close activities, accruals, AP journal entries, statement reconciliation, submission of completion of close email to dept. executives.
  • Coordinated with legal team on BrightFlag legal invoices with integration/sync errors.
  • Remote Position

AP Specialist/Accounts Payable Team Lead

RICHDALE MANAGEMENT
08.2021 - 02.2024
  • Led and trained a team of 7 in-office and 3 offshore, optimizing team performance and efficiency.
  • Audited over 4,000 PO/Non-PO, discount supplier and utility invoices ensuring invoice pricing matched preferred vendor agreements on discount supplier invoices, verifying WO closure by property, ensuring PO backed invoices matched accurately, reviewed coding on non-PO backed invoices before final batch posting.
  • Coordinated with property managers/procurement on tolerance stalled invoices in need of PO change orders, triaged invoices over 2K with no PR submission, communicated with property managers/regional supervisors on POs invoiced not received in Yardi P2P, communicated with property staff on service invoices billed on open work orders.
  • Performed monthly statement reconciliations on assigned vendors and utilities, investigated any outstanding amounts due and discrepancies.
  • Responded to vendor inquiries and internal inquiries regarding payments via the AP inbox.
  • Created Accounts payable processes and procedures manual in compliance with company policies and procedures.
  • Assisted new AP manager on team assignment recommendations, weekly financial decisions by creating check run budgets for all entities, supporting financial planning.
  • Held weekly meetings with the offshore team to provide each member with their weekly assignments and resolve any vendor issues that need escalation.

Accounts Payable Team Lead

NORTHWEST PETROLEUM
09.2019 - 08.2021
  • Assisted with training new AP associates upon hire, trained team on system/policy changes, entity reassignments.
  • Managed communication between AP associates and accountants/executives.
  • Performed full cycle AP functions: data entry, vendor inquiries/relations, reviewed aging report, built custom reports, processed journal entries, reconciled bank statements marked direct debit invoices as paid for month-end.
  • Worked stale checks report by verifying bank statements, contacting suppliers, placing stop payments, voiding and reissuing checks, submitting escheatment detail backup and report to compliance.
  • Imported fuel, food, inventory invoices into SSCS (Service Station Computer Systems) cleared errors and re-uploaded failed imports.
  • Monitored the AP inbox ensuring vendors invoices/inquiries were managed in a timely manner.
  • Assisted in maintaining strong controls to aid company in audit by reviewing AP associates invoice entries, approval documentation, bypassed invoice details and approval.
  • Imported restaurant franchise Royalty/Advertisement into RTI Connexx ensuring seamless integration into Sage 100.
  • Ensured emergency ACH, wire, check requests had necessary documentation, banking details and backup documentation.
  • Aided Controller in weekly check run budget by reviewing aged payables, selecting invoices due by entity, reviewing bank balances, transferring funds upon approval thus improving cash flow management.
  • Performed multi-entity check run every Tuesday and Thursday, submitted checks for signature, uploaded positive pay, distributed signed checks to AP associates for mailing, setup delivery of emergency checks with receipt deadlines via FedEx.
  • Reconciled AECW, MC accounts obtaining statements, backup, matching and recording transactions ensuring accuracy.

AP Associate

HOUSTON ZOO
01.2019 - 09.2019
  • Entered and processed 300-350 PO and non-PO backed invoices into Coupa weekly.
  • Monitored and corresponded with vendors via the AP inbox.
  • Obtained approval and processed emergency AP check, ACH and wire request for the special events departments weekly.
  • Performed weekly check run by selecting invoices in Sage Intacct initiating the batch approval and check signature process, mailed all checks, processed wires/ACH and uploaded positive pay.
  • Processed expense reports ensuring support documentation accompanied reports, verified purchases complied with company policies/denied and/or escalated noncompliant transactions to dept. Managers for approval, processed reimbursement checks biweekly.
  • Processed high volume Temporary agency invoices, verifying hours billed against hours worked on signed approved timesheets.
  • Worked closely with department managers/procurement on POs, change order request.
  • Performed vendor onboarding and maintenance verifying W9, COI, banking details, sending vendor invites and resending expired invitations.
  • Contract

Accounts Payable Team Lead/AP Manager

CHARMING CHARLIE
03.2014 - 12.2018
  • Oversaw the daily operations of the accounts payable department, including supervising nine accounts direct reports, managing workflows and ensuring accuracy and timeliness of payments.
  • Performed and assisted in month-end closing procedures, journal entries, accruals and prepaid expenses by verifying/selecting amortization schedules.
  • Audited batches by verifying entry, coding and approval backup of processed invoices by AP associates.
  • Assisted Controller with review of corporate credit card purchases, verifying correct general ledger coding.
  • Oversaw the preparation and processing of weekly check run, uploaded ACH, and positive pay files.
  • Entered rent and utilities were paid in a timely manner for all store locations.
  • Created team building activities and implemented management goals by defining objectives, individual/team performance reviews and incentives.
  • Scheduled team training for new software implementation to from Epicor to Oracle EBS (R12).
  • Ensured accuracy of credit memos for shortages, RTVs, and Quality penalty fees.
  • Maintained and documented AP best practices, identified inefficiencies, recommending changes for review by senior management.

AP Fuel and Freight Associate

UNITED AIRLINES HQJ
01.2011 - 01.2014
  • Processed 350+ fuel invoices weekly, verifying fuel tickets, into-plane fees, tax rates, transport fees.
  • Ran daily reconciliation reports matching consumption against inventory, resolving discrepancies, fuel levels with airport fuel personnel coordinated orders in a timely manner.
  • Worked with Vendors and internal teams to obtain fuel rebills.
  • Researched and resolved errors in fuel disbursement records (fuel tickets), ran fuel delivery report assigned vendors resolved unreconciled BOLS.
  • Prepared sales tax reports and reconcile to GL payable balance, prepared excise tax reports.
  • Prepared monthly fuel summary reports depicting inventory reconciliations and compared to counted inventory, resolved all variances in a timely manner.
  • Performed mid-month and month-end close of assigned airport fuel inventory, gathered all required documents from flight operations, attached emails threads outlining the resolvent of discrepancies.

Education

Accounts Payable Certification - undefined

Institute of Finance and Management
01.2025

High School Diploma -

Willowridge High School
05.1998

Skills

  • Accounts Payable Management
  • Invoice Processing
  • Financial Reconciliation
  • Intercompany Accounting
  • Training & Development
  • Team Leadership
  • Vendor Management
  • Compliance
  • Process Optimization
  • Onboarding

Timeline

Senior Accounts Payable Associate

BILL HOLDINGS
03.2024 - Current

AP Specialist/Accounts Payable Team Lead

RICHDALE MANAGEMENT
08.2021 - 02.2024

Accounts Payable Team Lead

NORTHWEST PETROLEUM
09.2019 - 08.2021

AP Associate

HOUSTON ZOO
01.2019 - 09.2019

Accounts Payable Team Lead/AP Manager

CHARMING CHARLIE
03.2014 - 12.2018

AP Fuel and Freight Associate

UNITED AIRLINES HQJ
01.2011 - 01.2014

Accounts Payable Certification - undefined

Institute of Finance and Management

High School Diploma -

Willowridge High School

Similar Profiles

CREATE PROFILE