Deanna Heman

Office Asssistant 2

City of Gladstone

Gladstone, OR

08.2017 - 04.2025

Managed inventory of office supplies and placed orders when needed.
Monitored office expenses and submitted purchase requests.
Communicated with customers, employees and vendors to answer questions and address complaints.
Organized files, developed spreadsheets, faxed reports and scanned documents to improve organizational workflow.
Troubleshot office equipment, computer hardware and software issues.
Trained staff members to perform work activities and use computer applications.
Assisted in the development and implementation of office policies and procedures.
Sorted and distributed incoming mail, dispersing to appropriate departments and personnel.
Collected, counted and disbursed money to complete basic bookkeeping and banking transactions.
Maintained filing systems, both electronic and physical, for easy document retrieval.
Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
Performed data entry tasks into various computer systems accurately and efficiently.
Processed and prepared business or government forms and expense reports.
Provided administrative support to multiple departments as needed.
Monitored office supplies inventory and placed orders when necessary.
Maintained confidentiality of sensitive information and documents.
Inventoried and ordered materials, supplies and services.
Utilized office equipment such as printers, copiers, and fax machines efficiently.
Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
Operated photocopiers and scanners, facsimile machines and personal computers.
Prepared meeting agendas, attended meetings and recorded and transcribed minutes.
Managed office supply inventory by tracking orders and ensuring adequate stock levels are maintained at all times.
Facilitated communication within the office and with external partners.
Greeted visitors in a professional manner and provided assistance when necessary.
Managed daily office operations and maintained a clean and efficient workspace.
Opened, sorted and routed incoming mail and prepared outgoing mail.
Supported bookkeeping tasks such as invoicing and expense tracking.
Created spreadsheets using Microsoft Excel to track expenses and other financial data related to the office budget.
Utilized advanced technical skills and expertise to troubleshoot complex problems and implement solutions.
Demonstrated strong problem-solving skills, resolving issues efficiently and effectively.
Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
Janitorial correspondence and review their scope of work.
Coordinate surplus furniture, electronics, and supplies.
Intake of inventory and confirm there are no discrepancies, and reach out to vendors if there is incomplete inventory.
Review all billing for discrepancies with inventory received.

Summary

Overview

Work History

Office Asssistant 2

Education

Business Administration And Management

Skills

References

Timeline

Office Asssistant 2

Business Administration And Management

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