Deanna Lugo

• Assisted project managers on all types of engineering and construction management projects through subconsultant coordination, document preparation, and multiple forms of communication.
• Maintain project management databases (mainly Deltek VantagePoint) with project information, contact information, schedules, and budgets.
• Assist with preparing, compiling, and ensuring quality control for proposals/RFIs, fee estimates, contracts, amendments, subconsultant agreements, and reports.
• Prepare and markup invoices and project progress reports. Ensure updates are tracked and entered into Deltek VantagePoint software or other tracking methods.
• Coordinate communication with clients, stakeholders, vendors, and team members including management of SharePoint access for external and internal team members.
• Prepare and maintain fee estimates and updated worksheets for projects, including hours per employee, per task. Ensure information is current and consistent with project management software.
• Software used on a daily basis: Deltek VantagePoint, Adobe Acrobat, Bluebeam, and Microsoft Office suite including Excel, Teams, Outlook, SharePoint, and OneDrive.

• Led multiple web development projects from inception to completion, ensuring timelines, budgets, and goals were met
• Acted as the main client contact, managing expectations and addressing any concerns or changes
• Used project management tools like Jira and Zoho to monitor progress, allocate resources, and communicate with teams
• Prepared reports and status updates for senior management and clients
• Managed project budgets, tracked expenses, and completed billing using Deltek Vision/VantagePoint
• Implemented process improvements, increasing project efficiency by 15% and reducing completion time by 10%.

• Provided daily administrative support, including answering phone calls, managing emails, and scheduling meetings
• Maintained organized physical and digital documents, including invoices and project files
• Entered data accurately into Deltek Vision for record-keeping
• Managed office supplies and equipment inventory, ensuring availability
• Assisted with document preparation, reports, and presentations for engineers and project managers
• Organized office events, such as holiday parties and team-building activities.

• Managed office organization, scheduling, and maintenance for a nonprofit organization
• Maintained databases (Salesforce, DonorView, Microsoft Azure SharePoint, QuickBooks) and ensured compliance with government regulations
• Prepared monthly reports, managed grant invoices, contracts, and government documentation
• Assisted with website maintenance, newsletters, flyers, and social media communications
• Provided resource assistance to visitors and callers and facilitated communication among the Board of Directors, Executive Director, and staff.

Certification demonstrating my solid understanding of project management principles, terminology, and processes including my skills in planning, execution, and oversight of projects.

An intensive training program aimed at architects, engineers, and construction professionals. Focused on strengthening skills in project delivery, budgeting and financial controls, schedule discipline (including earned value methods), scope change management, team leadership, and client relationship strategies.

A short class on how to create effective marketing plans, develop engaging content, understand key platforms like Facebook, Instagram, and LinkedIn, and use analytics to measure results. This included understanding the basic SEO principles to improve online visibility and taught participants how to turn casual posting into purposeful digital marketing.

• Served as President of Alpha Psi Omega Theatre Honor Society
• Received awards in sewing and acting
• Earned multiple talent grants
• Competed in Kennedy Center American College Theater Festival (KCACTF)