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Open To Work
DeAnna Shaddix
Office Manager, HR & Payroll, Finance
Hartselle,USA
Summary
Organized and detail-oriented Office Manager with 15+ years of experience in managing office operations, overseeing inventory control, and handling supply acquisition. Proficient in administering payroll processes, HR duties and coordinating benefits, as well as supervising financial performance. Adept at preparing financial statements, monitoring cash flow, and ensuring regulatory compliance.
I'm seeking a position where I will be a long term employee. I am open to on-site (local), remote or hybrid work.
Overview
28
28
years of professional experience
2
2
years of post-secondary education
Work History
Financial Administrator
Habitat For Humanity
08.2018 - 02.2024
- Responsible for all HR functions including Payroll and Benefits.
- Ensured regulatory compliance by collaborating with external auditors and assisted with annual audit procedures, reducing violation risk by 82%.
- Maintained financial accuracy by performing monthly reconciliations between bank statements & general ledger accounts, reducing data discrepancies by 98%.
- Served as a liaison between departments regarding financial issues.
- Communicated with clients to address and resolve billing or payment disputes.
- Career Note: I have not worked since February of 2024 at my choice. My daughter received a medical diagnosis that meant there would be multiple treatment days per week on an outpatient basis. I attended all medical appointments with her, and I was her designated driver. She is now doing very well and I am more than ready to regain the work force!
Office Administrator / Office Manager
CAA Inc. REMOTE
08.2012 - 06.2018
- Processed biweekly payroll, administered benefits and PTO, as well as staff meetings and agendas.
- Took an active role in new hires and terminations.
- Coordinated preparation of monthly, quarterly and annual financial statements including balance sheets, income statements, cash flows.
- Aided in the development of short-term and long-term strategic plans related to finances.
- Managed accounts receivable activities including collections from customers and clients.
- Monitored cash flow and prepared monthly bank reconciliations.
- Maintained accounts payable system including processing invoices and issuing payments on time.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Increased customer satisfaction through professional handling of inquiries and prompt resolution of issues.
- Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including reception duties and ad-hoc administrative tasks.
- Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments.
- Safeguarded company information by maintaining strict confidentiality protocols and ensuring secure document storage practices.
- Aided in employee onboarding through training new hires on office procedures, software applications, and company policies.
- Assisted in creation of performance reports, providing insights that informed management decisions.
- Managed payroll processing for staff, ensuring accuracy and timely disbursement of salaries.
Business Office Manager / Finance Manager / Staff Accountant
Villa De San Antonio and The Waterford
04.2000 - 07.2012
- Responsible for all monetary transactions. Payroll, Accounts Payable, Accounts Receivable, Administered Benefit Package and PTO.
- Responsible for Staff Meetings and Agendas.
- Provided input on new hires as well as termination and all necessary documentation.
- Prepared all financial documents for the Corporate Office.
- Respond to any questions from our Corporate Office.
- Responsible for invoicing and billing each apartment monthly, adding ancillary fees and other additional items.
- Maintained a relationship with Employees, Vendors and Corporate Employees.
- Reconciled community census.
- Maintained accounts payable system including processing invoices and issuing payments on time.
HR Manager
BDL Incorporated
06.1996 - 08.1999
- Managed 1700 employee relations, investigating and resolving conflicts to maintain a positive work environment.
- Guided leaders and employees on company policies, programs, benefits and salary administration.
- Motivated employees through special events, incentive programs, and constructive feedback.
- Facilitated onboarding sessions and on-the-job training for new hires, bolstering employee job position knowledge and skillset.
- Facilitated organizational change through effective communication and collaboration with senior management.
- Conducted internal investigations related to harassment claims and other workplace conflicts, providing resolutions that preserved the integrity of the company''s values.
- Enhanced employee retention by implementing effective onboarding and training programs.
Education
Associate of Arts - Business
University of Texas
TX 08.1981 - 05.1983
Skills
- Office Management
- Human Resources Professional
- Inventory Control
- Vendor Relations
- Organization and Communication
- Deadline management
- Office administration
- Office management
- Payroll processing
Timeline
Financial Administrator
Habitat For Humanity
08.2018 - 02.2024
Office Administrator / Office Manager
CAA Inc. REMOTE
08.2012 - 06.2018
Business Office Manager / Finance Manager / Staff Accountant
Villa De San Antonio and The Waterford
04.2000 - 07.2012
HR Manager
BDL Incorporated
06.1996 - 08.1999
Associate of Arts - Business
University of Texas
08.1981 - 05.1983
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Certification
- Certified Non Profit Accounting Professional, Fiscal Management Association - April 2021
Work Preference
Work Type
Full TimeLocation Preference
On-SiteRemoteHybridImportant To Me
Work-life balanceCompany CultureFlexible work hoursWork from home optionQuote
Quality is not an act, it is a habit.
Aristotle
Software
QuickBooks
ADP
Paychex
Kronos
Accomplishments
- Shortly after being hired, I identified that pay period dates were inaccurate, resulting in hourly employees being compensated for 53 weeks per year rather than the standard 52 weeks. Employees were notified of this issue through official documentation. Subsequently, one paycheck was adjusted to cover a single week instead of the usual biweekly two-week period. Following the issuance of this corrected one-week paycheck, payroll schedules were amended so that employees returned to biweekly payments, ensuring annual compensation aligned with 52 weeks.
Additional Information
I recently took a sabbatical to care for my grown daughter who experienced a health crisis. I knew I would be unable to perform my job duties to the level I expect of myself and care for her at the same time. After 15 months of daily and weekly medical appointments and too many Physicians to mention, she is now on the road to recovery and with the exception of an occasional medical appointment (Quarterly or semi annually), she is doing fine. I am now ready to jump back into the workforce. I have always worked and have always enjoyed keeping busy. I am seeking a position where I can bring my talents to your company and together we can achieve more as a team!
I am available to work any weekday and have no problem working on a special project in the evenings or weekends if needed. Ideally, I would like a HYBRID position that would allow me to work remotely and on-site. If that is not possible, I am open to hearing what you have to offer. I am very negotiable in many ways.
I look forward to hearing from you soon!
Languages
English
Native or Bilingual
Interests
Jeep Trail Riding
Animals, dogs, cats and cattle
Annual Cruises