Debbi Groves
Sellersburg,IN
Summary
Highly adaptable and driven individual with a track record of excelling in fast-paced environments. Possessing a "can do" attitude, I efficiently adapt to and master new software, ensuring optimal workflow. Thriving on the diversity of each day, I find great fulfillment in collaborating with a wide range of individuals.
Overview
2025
2025
years of professional experience
Work History
BOOKKEEPING AND LLC ACCOUNT MANAGEMENT
OESTMANN FAMILY
- Support for up to 18 Limited Liability Companies; Tracking and paying all bills, reconciling checking accounts, Creating invoices for all entities
- Provided Reporting to two separate Accounting firms to prepare for Tax Submission
- Maintain spreadsheet for all distributions, Enter and track Donations for all entities
- Provide support for Personal Family information ie; Donations, and track deductible expenses for report production
- Maintain Revenue & JIB breakout for LLC companies as need for Accounting, and make any Auto deposit thru WTNB desk scan
EXECUTIVE ADMINISTRATIVE ASSISTANT
TALL CITY
05.2012 - 03.2024
- Responsible for Executives; CEO/Presidents Calendar, Travel plans and arrangements, and All Expenditures
- Monitored and notification of Building issues or problems within our suite, coordinating furniture moves of any employees, oversee contractors, build outs and office relocations
- Coordinating of company travel for large groups and events for BOD meetings
- Payroll Submission for Hourly & Salary Employees
- Human Resource support; Onboarding of New Employees, and new hire acclimation
- Accounts Payable support for Executive Staff, submission of Expense Reports and tracking of receipts
FACILITIES MANAGEMENT
AMERITOX
10.2009 - 04.2012
- Maintenance of two locations; Administration Offices of 15,000 sq ft
- & Laboratory of 30,000 sq ft
- Responsible for purchasing supplies, tracking expenditures for both facilities, and approve expenditures for utilities, maintenance expenses, building projects
- Responsible to coordinate departments during building projects; IT team, outside Contractors, and Company Management; both local and out of state
- Hire and Oversee Janitorial Staff for both locations
- Hire and oversee all contract labor for building and construction projects, Responsible for move of 20,000 sq ft
- Move of 60 employees, packing, local move and re-install
EXECUTIVE ADMINISTRATIVE ASSISTANT
AMERITOX
07.2005 - 10.2009
- Responsible for 3 Executives; CEO, CFO & COO calendars, Travel plans and arrangements, and Expenditures
- Maintained maintenance schedule of facility, coordinating moves of employees, overseeing contractors, build outs and Office relocations
- Responsible for 3 Cell Accounts; 500+Cell Phones & Wireless Cards for Outside Sales, Remote Employees, and Executive Management
- Travel Manager for 300+ employees
- Negotiated contracts at local hotels and event specific contracts for large out of state meetings
- Human resource support; new hires acclimation & employee dismissals
- Accounts Payable support
Education
Bachelor of Science - Management
UNIVERSITY OF PHOENIX
01.2014
Associate degree - Business Administration
SOUTHWESTERN OKLAHOMA STATE
WEATHERFORD, OK01.1985
Skills
- Strong Organizational Management skills
- Ability to make decisions
- Microsoft Office: Word
- Microsoft Office: Excel
- Microsoft Office: PowerPoint
- Capable of learning company specific software
- Understanding of Salesforcecom
- Travel Software experience
- Travel planning
- Event planning
Professionalreferences
- Dennis Kruse, VP of Drilling Services, 432-352-7379
- Angela Staples, Attorney at Law, In-house Counsel, 432-230-3520
- Robert Palmer, Senior Geoscientist, 432-557-1215
- Tom Fekete, VP Exploration & Geoscience, 432-559-4253
Accomplishments
I was determined to complete my bachelor degree after raising my kids and watching them complete their college degrees. I enjoy being busy and having a task list to complete.
Timeline
EXECUTIVE ADMINISTRATIVE ASSISTANT
TALL CITY
05.2012 - 03.2024
FACILITIES MANAGEMENT
AMERITOX
10.2009 - 04.2012
EXECUTIVE ADMINISTRATIVE ASSISTANT
AMERITOX
07.2005 - 10.2009
Bachelor of Science - Management
UNIVERSITY OF PHOENIX
Associate degree - Business Administration
SOUTHWESTERN OKLAHOMA STATE
BOOKKEEPING AND LLC ACCOUNT MANAGEMENT
OESTMANN FAMILY
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