Debbie DeLotta
Pembroke Pines,FL
Summary
Experienced with managing executive schedules, travel arrangements, and meeting coordination. Utilizes strong interpersonal skills to facilitate communication and collaboration among team members. Knowledge of office management software and administrative protocols.
Overview
28
28
years of professional experience
Work History
Executive Assistant to Regional General Manager
ASM Global
03.2024 - Current
- Manage expense reports for executives by accurately tracking expenses, reconciling receipts, and submitting timely reimbursement requests
- Manage multiple task priorities simultaneously adapting changing needs and deadlines seamlessly
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
Executive Assistant/Analyst
Broward Health Imperial Point
03.2023 - 03.2024
- Company Overview: Fort Lauderdale, FL
- Provides support to CEO, CNO/COO, CMO, CFO and Leadership Team
- Managed administrative functions, complex calendar management, prioritizing sensitive meetings and catering, when needed
- Processed payroll via Kronos
- Completed travel arrangements/expense reports
- Review and routing of expense/requisitions to CFO
- Fort Lauderdale, FL
Executive Assistant
Goodman Jewish Family Services
05.2022 - 12.2022
- Company Overview: Davie, FL
- Provides support to CEO/President and Leadership Team
- Acts as liaison to Board Members
- Prepares decks and minutes for Board and Finance Committee meetings
- Manages administrative supplies, tracks agency expenditures, outside vendor contracts and expense reports
- Coordinated several monthly events
- Davie, FL
Executive Assistant
Kaycha Labs
06.2021 - 02.2022
- Company Overview: Davie, FL
- Managed email communications for Executive; prioritizing sensitive issues
- Managed complex calendars, prioritizing sensitive meetings and catering, when needed
- Approved Procurement purchases for all labs
- Screened all visitors, answered calls, and adjusted call rail system for sales calls
- Set up and accompanied Executive to educational lunches with customers
- Set up security and operating needs for new locations; acted as liaison to management companies
- Maintained operations in the absence of Executives
- Davie, FL
Executive Assistant
Pediatric Associates
10.2019 - 03.2020
- Company Overview: Plantation, FL
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability for CMO and CIO
- Prepared operating documents, expense reports and presentations for CMO and CIO
- Handled logistics, catering, agendas, and travel arrangements for meetings for all corporate employees
- Compiled operating data and peer reviews for all healthcare providers annual evaluations
- Daily liaison between CMO and practice physicians
- Plantation, FL
Administrative Assistant
Memorial Healthcare System
04.2001 - 07.2019
- Company Overview: Hollywood, FL
- Provide administrative support to Administrative Director of Regulatory Affairs
- Responsible for regulatory filings with the Joint Commission and state agencies
- Scheduled/performed mock surveys throughout the healthcare system to maintain continual readiness
- Prepared and presented State of the System report to surveyors, Leadership and County Commissioners
- Prepared Corrective Action Reports for regulatory agencies
- Member of Policy and Standard Practice Committees; chaired in the absence of Administrative Director
- Prepared meeting minutes, distributed new/updated nursing policies to all facilities and maintained intranet document center
- Created, updated, and maintained Monthly Operating Reports for Executives and Board Reports for County Commissioners
- Hollywood, FL
Assistant To Medical Director
Prudential
12.1996 - 04.2001
- Company Overview: Plantation, FL
- Monitored Medical Director's calendar and scheduled appointments, meetings, and travel
- Generated reports, letters, and prepared presentations
- Member of the Appeals and Credentialing Committees
- Maintained payroll for 60 employees
- Plantation, FL
Education
High School Diploma -
Manchester Memorial High School
Manchester, NHLeadership Skills -
Dale Carnegie Ctr of Excellence
Miami, FLSkills
- Presentation Skills
- Payroll
- Calendar management
- Customer service
- Office management
- Travel coordination
- Meeting preparation
- Confidential correspondence
- Email management
Leadership Skills
Dale Carnegie Ctr of Excellence, Miami, FL
Timeline
Executive Assistant to Regional General Manager
ASM Global
03.2024 - Current
Executive Assistant/Analyst
Broward Health Imperial Point
03.2023 - 03.2024
Executive Assistant
Goodman Jewish Family Services
05.2022 - 12.2022
Executive Assistant
Kaycha Labs
06.2021 - 02.2022
Executive Assistant
Pediatric Associates
10.2019 - 03.2020
Administrative Assistant
Memorial Healthcare System
04.2001 - 07.2019
Assistant To Medical Director
Prudential
12.1996 - 04.2001
Leadership Skills -
Dale Carnegie Ctr of Excellence
High School Diploma -
Manchester Memorial High School
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