Debbie Harding
Arbuckle,CA
Summary
Knowledgeable Payroll Officer adept at overseeing payroll, documentation and reporting functions. Managed payroll activities for 700+ employees in fast-paced environment and consistently completed payroll runs without delays. High-level technical skills and attention to detail leading to optimum outcomes.
Overview
22
22
years of professional experience
1
1
Certification
Work History
Payroll Manager
myOrthos
11.2021 - Current
- Manages the workflow of payroll implementation and operations to ensure optimal efficiency and maintain high standards of customer service
- Oversee all payroll functions including establishing and maintaining employee data in payroll system, maintaining accruals for PTO balances, 401K employer match and workers' compensation
- Ensure policies, procedures and practices are documented and maintained for the payroll team
- Conduct thorough payroll review and resolve discrepancies each pay period to achieve zero error rate
- Responsible for new entity set-up for state and unemployment tax accounts
- Assist in the resolution of highly complex and escalated payroll issues
- Processing quarterly payroll reports and year end activities including W2s
- Implemented Dayforce HRIS System which included: (Benefit Module, Onboarding Module, Time Away Module & Scheduling Module)
- Train all applicable employees on the various parts of the HRIS System
- Provide Overtime, GL, 401k and various other reporting to RDO’s after each payroll
- Performs monthly and ad-hoc reporting as needed
- Complete special payroll projects
- Own payroll integration projects for all new company acquisitions
- Process payroll using Ceridian Dayforce
- Understands all aspects of payroll laws and regulations
- Accurately manages changes to payroll and benefit information
- Performs all necessary administrative responsibilities (Timesheet and expense report submission, annual review, response to e-mail and voicemail, forecasting of upcoming availability).
Payroll Specialist
Countsy
01.2020 - 11.2021
- Interpersonal communications with clients and coworkers to understand and document priorities and work status
- Provides services to clients in the areas of pay, benefits and taxes as they relate to their pay, entering time or time off, payroll documents, and instructions on withholding issues
- Demonstrates an ongoing commitment to client success and works to develop an understanding of each client’s business needs by becoming familiar with project scope and tool sets required
- Executes detailed work plans while meeting agreed upon deadlines and commitments
- Process payroll using ADP WorkforceNow, Ceridian Dayforce, Rippling, Gusto & Paylocity in the U.S
- And Canada
- Understands all aspects of payroll laws and regulations
- Completes state registrations
- Accurately manages changes to payroll and benefit information for clients
- Seeks out and communicates potential ways to improve client satisfaction
- Supports clients and teammates with timely responses to information requests
- Performs all necessary administrative responsibilities (Timesheet and expense report submission, annual review, response to e-mail and voicemail, forecasting of upcoming availability).
Payroll / Accounts Payable
Sun Valley Rice
08.2017 - 02.2019
- Maintained and updated payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers
- Processed bi-weekly and semi-monthly payroll for 150 employees
- Prepared reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
- Determined payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments
- Resolved payroll discrepancies by collecting and analyzing information
- Maintained employee confidence and protects payroll operations by keeping information confidential
- Adjusted time and labor when needed for missed punches
- Reviewed and verified invoices and check payments
- Entered and uploaded invoices into Navision
- Sorted, coded, and matched invoices for five companies
- Prepared and performed check runs
- Tracked expenses and processed expense reports, electronic transfers, and payments
- Posted transactions to journals, ledgers, and other records
- Reconciled accounts payable transactions
- Monitored accounts to ensure payments are up to date, and prepared analysis of accounts
- Researched and resolved invoice discrepancies and issues
- Produced monthly reports and assisted with month end closing reports
- Provided supporting documentation for audits
- Served as a Notary Public.
Human Resources Specialist
Adams Group, Inc.
08.2014 - 01.2017
- Prepared and updated employment records related to hiring, transfers, promotions, and terminations
- Addressed employment relations issues, such as work complaints and harassment allegations
- Processed all personnel action forms and ensured proper approvals
- Oversaw hiring process, which included coordinating job posts, reviewing resumes, conducting background checks, coordinating pre-employment medical appointments, and performing reference checks
- Processed bi-weekly payroll
- Reconciliation of benefits bills and payroll deductions
- Quarterly and year-end reporting and reconciliation including W-2 distribution
- Coordinated new employee workplace safety training
- Maintained and coordinated workers’ compensation paperwork
- Coordinated all employee information meetings regarding health insurance plans and 401K options
- Enrolled employees in medical, dental and life insurance plans
- Maintained all DMV records for company vehicles including tractors, trailers and tankers, and personal vehicles
- Bookkeeping duties using QuickBooks for affiliate companies, including payroll, personal tax return filing, property tax filing, bank reconciliation, month end close, and personal bill paying.
Administrative Assistant
Epsilon Financial Group, Inc
01.2011 - 08.2014
- Interacted with clients both in person and over the phone and email
- Answered telephones and directed clients to appropriate departments
- Scheduled and confirmed appointments, maintaining a complex scheduling system
- Filed and scanned documents in clients’ files and office files
- Assembled client folders and ensured folders were current and accurate
- Facilitated the office transition to a paperless record keeping system
- Maintained the currency of the investment security information
- Typed letters, prepared correspondence, reports, and other security paperwork
- Transcription for Dictaphone
- Daily Deposits.
Executive Administrative Asst / Office Manager
BAR Financial LLC
11.2002 - 06.2009
- Provided administrative support to regional VP by scheduling client appointments and completing paperwork
- Supervised administrative staff
- Facilitated new hire orientation, created, and maintained personnel files
- Provided employee reviews and disciplinary action
- Approved administrative staff personal time off
- Managed 3 rental offices
- A/R and A/P for rental properties
- Processed monthly check reconciliation and reports for rental properties using QuickBooks.
Education
High School Diploma -
Winters High School
Winters, CA06.1990
Skills
- Bi-weekly payroll processing
- Payroll Processing
- Reviewing timesheets
- Resolving discrepancies
- Payroll System Implementation
- Payroll Auditing
- Year-end Procedures
- New hire processing
- Payroll Software Expertise
- HR Support
- Maintaining employee records
- Payroll Training
- Employee benefits administration
- Recordkeeping skills
- Payroll Tax Filings
- Tax Compliance
- Human Resources
- Direct Deposit Management
- Payroll Policies Development
- HRIS and HRMS
- Dayforce
- ADP WFN
- Paychex
- Paylocity
- Gusto
- Rippling
Certification
CA Notary Public
Timeline
Payroll Manager
myOrthos
11.2021 - Current
Payroll Specialist
Countsy
01.2020 - 11.2021
Payroll / Accounts Payable
Sun Valley Rice
08.2017 - 02.2019
Human Resources Specialist
Adams Group, Inc.
08.2014 - 01.2017
Administrative Assistant
Epsilon Financial Group, Inc
01.2011 - 08.2014
Executive Administrative Asst / Office Manager
BAR Financial LLC
11.2002 - 06.2009
High School Diploma -
Winters High School
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