Debbie Mullins
Summary
Administrative professional with proven results in multitasking to ensure business needs are met and positively dealing with change, such as acquisitions. Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
25
25
years of professional experience
Work History
Administrative Assistant
BISHOP RANCH VETERINARY CENTER
08.2011 - Current
- Accounting tasks-Preparing invoices to be paid -enter bills in Quickbooks and attached scanned document
- Mailing vendor checks
- Issuing reimbursement checks to clients or staff and insuring proper approvals
- Preparation of back deposits for pick up and reconciling once deposited
- Entering all company credit card charges and attaching receipts.
- HR Tasks- Ensuring onboarding paperwork completed for new hires
- Maintaining personnel and medical files
- Reviewing timecards and processing payroll for all hourly staff
- Coordinate benefit enrollment for new hires and changes and reconcile bills to make sure accurately charged
- Coordinated annual open enrollment for all eligible employees.
- General Office responsibilities- Ordering supplies as needed for managers, coordinating lunch for meetings and events as needed
- Coordinated holiday parties
- Ordering and making sure all dosomitry badges ordered and returned for appropriate staff
- Answering phone calls coming in to administrative office
- Light troubleshooting of office machines.
Administrative Assistant
WASHINGTON MUTUAL
03.2005 - 02.2008
- Created and distributed daily reports to center manager and team managers
- Delivered daily, weekly, and monthly Excel and Visio reports to area manager
- Coordinated relocations and office moves, assisting staff with resolving facility, phone, computers and other equipment issues
- Planned events for employee morale
- Successfully moved office from one building to a smaller location without interrupting productivity
- Plotted cube moves, took info from fax machines and printers, allocated reduced space for physical files, and tracked minor issues to resolution.
Human Resources Manager
FIDELITY NATIONAL HOME WARRANTY
04.1999 - 04.2004
- Advised management on company policies, both generally and in the event of issues
- Remained current on relevant employment law
- Tracked performance evaluations for all employees
- Provided guidance and assistance during counseling and terminations
- Maintained privacy of personnel files
- Helped employees resolve grievances
- Presented new hire orientations
- Answered questions from employees regarding payroll, benefits, 401k, and Employee Stock Purchase Program, ergonomics, and company policies
- Tracked attendance at annual sexual harassment training required by state
- Audited payroll, reviewing time cards and creating spreadsheets to track vacation, sick time, deductions for unpaid leave, and adjustments for retro pay as appropriate
- Calculated and entered commissions for sales
- Sent electronically to corporate payroll department
- Transmitted payroll and all status changes for 200+ employees using Ceridian payroll software
- Processed paperwork regarding leaves of absence and Workers' Compensation and unemployment claims
- In five years, encouraged proper documentation and helped company avoid wrongful termination suits
- For 200+-employee events (including holiday parties, picnics and other morale boosts) planned, budgeting, purchased supplies and executed using limited funds and resources
- Maintained good relationships as company more than doubled in size.
Education
High School Diploma -
James Logan High School
Union City, CASkills
- MS Office: Excel, Word, Outlook
- Quickbooks
- Information confidentiality
- File Management
- Office Administration
- Professional and mature
- Honest and Dependable
- Payroll
Timeline
Administrative Assistant
BISHOP RANCH VETERINARY CENTER
08.2011 - Current
Administrative Assistant
WASHINGTON MUTUAL
03.2005 - 02.2008
Human Resources Manager
FIDELITY NATIONAL HOME WARRANTY
04.1999 - 04.2004
High School Diploma -
James Logan High School
Similar Profiles
Nicole WeaverNicole Weaver
Veterinary Technician at Bishop Ranch Veterinary Center & Urgent CareVeterinary Technician at Bishop Ranch Veterinary Center & Urgent Care
Alisha BarrickAlisha Barrick
Veterinary Receptionist at Bishop Ranch Veterinary ClinicVeterinary Receptionist at Bishop Ranch Veterinary Clinic
Heaven WareHeaven Ware
Host/Customer Service Representative at Folsom Ranch Veterinary Hospital & Urgent CareHost/Customer Service Representative at Folsom Ranch Veterinary Hospital & Urgent Care