Debbie Permessur Scaria
Philadelphia,PA
Summary
Dynamic and results-driven executive administrative professional with over 10 years of experience providing strategic and operational support to C-suite executives. Proven track record in managing executive communications, organizing high-level board meetings, and overseeing complex projects in fast-paced environments. Adept at fostering cross-functional collaboration, streamlining administrative processes, and contributing to organizational success. Highly skilled in supporting senior leadership with international outreach and ensuring seamless operations in diverse, mission-driven organizations.
Overview
11
11
years of professional experience
Work History
Senior Executive Administrator
Penn Medicine – The University of Pennsylvania
12.2022 - Current
- Provide executive-level support to CEO, COO and COS of Neurosciences, managing routine operations of Executive Suite and overseeing administrative support staff for Vice Chairs and Executive Leadership
- Partner with executive leadership to set organizational priorities, spearheading high-impact projects across multiple departments and clinical specialties, including academic initiatives, research enterprises, and external partnerships
- Manage complex calendars for executive team, coordinating all logistical arrangements, detailed itineraries, and extensive travel across multiple time zones
- Direct end-to-end event planning for all internal and external conferences, board meetings, leadership offsites, regional events, and seminars, ensuring exceptional attendee experiences
- Oversee budgeting and reimbursement processes, streamlining administrative procedures to enhance efficiency and reduce operational costs
- Produce detailed reports, presentations, and correspondence for executive team, ensuring high standard of accuracy and professionalism
- Manage contracts and negotiations, contributing to strategic decision-making and fostering successful business partnerships
- Serve as key liaison between stakeholders and Board of Directors globally, ensuring alignment and clarity on key business objectives
Sales Operations Associate
Resource Real Estate
01.2017 - 01.2022
- Led administrative and operational support for national sales and wholesale team
- Directed comprehensive management of nationwide Training & Education meetings, including agenda development, PowerPoint creation, travel logistics, and oversight of caterings and events, while cultivating relationships with current and prospective clients
- Orchestrated planning and execution of all company-sponsored Conferences, Product Webinars and Sales Campaigns
- Developed comprehensive sales reports for management, enabling data-driven decision making
- Fostered cross-functional collaboration with Marketing, Key Accounts, Finance, and Investor Relations to create lead generation strategies for conferences and events
- Analyzed and reported event data to optimize marketing pipeline, implemented improvements for future events, and managed organization and maintenance of detailed CRM databases
- Conducted periodic audits on internal processes as well as third-party vendors, ensuring compliance with company policies and industry regulations
Senior Executive Assistant
Resource Real Estate
05.2013 - 01.2017
- Provided executive support to CEO, CLO, CMO, CFO, EVP of multibillion-dollar investment and management real estate firm
- Strategically managed executives' daily calendars, with focus on proper allocation of executives commitments and responsibilities to ensure smooth daily operations
- Developed comprehensive travel itineraries for executives, guests, and colleagues, managing local, national, and international logistics to ensure seamless and efficient travel experiences
- Oversaw all aspects of meeting and event preparation, collaborating with multiple departments to craft objectives, content, and messaging that aligned with marketing strategies
- Managed event budget and contract negotiations, strictly adhering to financial and quality guidelines
- Researched, proposed, and implemented vendor agreements to decrease costs and improve services.
- Monitored executives' email with utmost discretion, responding promptly to routine matters and ensuring urgent issues were addressed appropriately
- Prepared and managed comprehensive expense reports, and supervised all corporate invoicing processes
- Managed onboarding and integration of junior administrative staff, fostering collaborative and high-performing work environment
Education
Bachelor of Arts - Psychology, Business Administration
Temple University
Philadelphia, PATimeline
Senior Executive Administrator
Penn Medicine – The University of Pennsylvania
12.2022 - Current
Sales Operations Associate
Resource Real Estate
01.2017 - 01.2022
Senior Executive Assistant
Resource Real Estate
05.2013 - 01.2017
Bachelor of Arts - Psychology, Business Administration
Temple University
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