Debbie Pimentel
San Antonio,Texas
Summary
Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
20
20
years of professional experience
Work History
Office Assistant III
County of Bexar
San Antonio, TX
08.2018 - 08.2023
- Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
- Answered incoming calls in a professional manner and directed callers to the appropriate personnel.
- Coordinated travel arrangements for staff members, including making reservations for flights or hotels.
- Created spreadsheets using Microsoft Excel to track expenses and other financial data related to the office budget.
- Provided administrative support to staff members, including copying and scanning documents, filing paperwork, and ordering supplies.
Administrative Assistant
Leading Edge Personnel
San Antonio, TX
04.2017 - 08.2018
- Collect all Invoices and delivery tickets, make sure they had a PO on each one
- Code all Invoices, enter Invoices in system (Sage Mass 500), processed automatic payments
- Process checks daily for payment and mail out, entered new applications in Applicant Flow Program and save in shared drive
- Posted new job descriptions on Texas Biomedical Research Institute’s website, created surveys for management in Survey Monkey, updated employee roster (added new employees & removed terms.) Entered data for Backflow Prevention Maintenance Test
- Trained new temp employees on how to enter and update the Backflow Prevention Maintenance Reports in system.
Administrative Assistant/Accounts Payable
Texas Sterling Construction Company
San Antonio, TX
01.2015 - 01.2017
- Enter Pay Estimates in Construction Viewpoint V6 Software Program
- Reconciled vendor statements, investigated and resolved discrepancies.
- Maintained accounts payable files and records in an organized manner.
- Entered data into accounting system to maintain accurate financial records.
- Researched and responded to inquiries from vendors regarding invoice status or payment issues.
- Verified accuracy of coding on invoices prior to processing payments.
- Invoice using Viewpoint system, research any unpaid invoices using our vendor’s statement
Order Entry/Billing Clerk
Surlean Foods
San Antonio, TX
03.2003 - 09.2014
- Received and entered orders into computer system accurately.
- Performed filing duties including sorting incoming mail, maintaining filing system, and organizing documents.
- Maintained accurate records of order status changes in database.
- Assisted with the processing of large orders for corporate clients.
- Responded to emails and phone calls from customers regarding order inquiries.
- Processed invoices and payments accurately and promptly.
- Maintained customer accounts by recording account information, reconciling discrepancies.
Education
Office Administration - Office Administration
Texas A&M Engineering Extension Services
Skills
- Office Administration
- Expense Reporting
- Clerical Support
- Meeting Planning
- Data Entry
- Multi-Line Phone Proficiency
- Prioritizing Work
- Customer Service
- Administrative Support
- Travel Coordination
- Calendar Management
- Strong Interpersonal Skills
- Excel Spreadsheets
- Purchase Orders
- Accounts Payable
- Handling Confidential Materials
Languages
Spanish
Professional
References
References available upon request.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Either write something worth reading or do something worth writing.
Benjamin Franklin
Timeline
Office Assistant III
County of Bexar
08.2018 - 08.2023
Administrative Assistant
Leading Edge Personnel
04.2017 - 08.2018
Administrative Assistant/Accounts Payable
Texas Sterling Construction Company
01.2015 - 01.2017
Order Entry/Billing Clerk
Surlean Foods
03.2003 - 09.2014
Office Administration - Office Administration
Texas A&M Engineering Extension Services