Debbie Schnautz
Pasadena,TX
Summary
Focused Accounting professional with over 30 years of experience maintaining financial records and reviewing account activity. Proven track record of developing accurate spreadsheets and delivering organized reports with SAP, ViewPoint, JD Edwards, Sage and QuickBooks. Accomplished in taking on tasks within strict deadlines while prioritizing urgent needs. Dependable accounting professional acknowledged for reliability, integrity and quick-learning ability. Highly skilled in Accounts Payable with eye for identifying and correcting errors. Dedicated with strong work ethic and resourceful nature.
Overview
12
12
years of professional experience
Work History
Accounting Specialist
Gulf Coast Tool & Rental
02.2017 - 01.2024
- Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization
- Handled confidential and sensitive information with discretion and tact.
- Clarify any questionable invoice items, prices or receiving approvals
- Create customer invoices to be completed for payment
- Review invoices and requisitions for satisfactory payment approval
- Good understanding of various state sales tax
- Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
- Process/review, code and gather approvals for employee expense reports
- Reconcile bank and credit card statements
- Assist with month-end close and annual year-end close
- Compile and sort documents, prepare and post invoices and credit and debit memos
- Receive payments, make copies of all checks, complete deposit slips and make bank deposits
- Prepare collections reports to verify status of delinquent accounts and solicit payments on overdue accounts
- Provide backup support to other groups in accounting department, prepare periodic reports and perform other general administrative duties
- Work closely with customers and vendors on keeping accounts current
- Applied proper codes to invoices, files, and receipts to keep records accurate.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Processed credit card payments and reconciled credit card statements for accuracy inn accounting process.
- Verified items billed against items ordered and reconciled differences through follow-up with vendor.
- Coordinated office supply ordering to avail materials for streamlined operations.
- Transferred data and documents to facilitate system migration and software updates.
- Coordinated with external auditors to resolve discrepancies.
- Assisted in budget preparation and forecasting to control expenditure and maximize profitability.
- Prepared working papers, reports and supporting documentation for audit findings.
- Provided journal entries and performed accounting on accrual basis.
- Reviewed accounts, resolved coding areas, and tracked recurring expenses for accrual entry.
- Trained new employees on accounting principles and company procedures.
- Coached, trained and delegated tasks to 15 team members to meet specific department goals
Accounts Payable Specialist
4-Horn Management
05.2022 - 05.2023
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Streamlined productivity by decreasing time-wasting tasks and helping supervisors.
- Used advanced software skills to produce high-quality documents, reports and presentation.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Maintained good working relationships with vendors and resolved disputes.
- Reconciled bank accounts to verify accuracy of cash records.
- Assisted manager in conducting internal audits to analyze findings.
- Assisted manager in formulating year-end financial reports to determine financial performance of companies.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Entered figures using 10-key calculator to compute data quickly.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Tracked financial progress by creating quarterly and yearly balance sheets.
- Presented audit findings to accounting manager after reviewing results and paperwork.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
- Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
Executive Administrative Assistant
MD Anderson
01.2016 - 05.2017
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Organized and updated schedules for executives.
- Implemented updated policies and practices for organization and monitored effect.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Facilitated training and onboarding for incoming office staff.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Operations Coordinator
Veolia Environmental Services, Inc.
01.2012 - 01.2016
- Responsible for entering daily maintenance logs of all equipment into RTA Fleet Management System
- Performed daily DOT log auditing, including CDL driver’s DQ files and created monthly reports
- Perform general office duties such as draft correspondence, copy, scan, file, fax, mail documents as needed
- Perform data entry for estimates and issue purchase orders for vendors
- Handled customer and vendors inquiries and complaints
- Verify invoices with purchase orders and correct approval for processing
- Prepared and coded expense reports, weekly and monthly reports
- Made travel arrangements for all in department
- Assisted with off-site storage and document retention for department
- Investigate and remedy invoicing issues or coding problems with internal departments
- Manage procurement card reconciliation and statement entry
- Troubleshoot and resolved issues concerning vendor invoices and payment status, answered vendor calls/emails, processed vendor requests and assisted in researching vendor related issues.
- Provided direction and guidance to internal teams in order to achieve targets.
- Implemented troubleshooting, root cause analysis and issue resolution.
- Reviewed operations reports to understand numbers and trends.
- Worked with vendors to make purchases and reconcile invoices.
- Reviewed financial reports each day and investigated variances with accounting staff to keep records accurate.
- Reconciled monthly operating budgets and shared information with senior management team.
- Prepared annual budgets with controls to prevent overages.
- Motivated and trained employees to maximize team productivity.
- Documented transactions, orders and expenditures to gather sales data and forecast financial needs.
- Negotiated with distributors to find quality products and best prices.
- Compiled training materials for new employees and tracked skill development.
- Monitored daily cash discrepancies, inventory shrinkage and drive-off.
- Managed purchasing, sales, marketing and customer account operations efficiently.
- Reported issues to higher management with great detail.
- Negotiated price and service with customers and vendors to decrease expenses and increase profit.
- Identified and qualified customer needs and negotiated and closed profitable projects with high success rate.
- Reduced financial inconsistencies while assessing and verifying billing invoices and expense reports.
- Reduced budgetary expenditures by effectively negotiating contracts for more advantageous terms.
- Raised property accuracy and accountability by creating new automated tracking method.
Education
Business Management -
Olney Central College
Olney, IL01.1996
Skills
- Advanced in MS Office Suite (Outlook, Excel, Word, PowerPoint)
- Revenue Tracking
- Financial Auditing
- GL and Journal Entries
- Invoice Processing
- Reporting Analysis
- Financial Statements
- Customer/Vendor Relationship Management
- Accounts Payable/Receivable
- Bank Reconciliation
- Budgeting and Forecasting
- Oil and Gas Accounting
- Office Management
- Order/Maintain Office Supplies
- Collections
- Team building & Supervision
- Staff Development & Training
- Excellent Communication Skills
- Records Management
- Meeting & Event Planning
- Expense Reduction/Reports
- Report & Document Preparation
- Spreadsheet & Database Creation
- Policies & Procedures Manuals
Community Service
- Houston Livestock Show and Rodeo (19 years)
- Pasadena Livestock Show and Rodeo (19 years)
- Other community benefits and fundraisers
Timeline
Accounts Payable Specialist
4-Horn Management
05.2022 - 05.2023
Accounting Specialist
Gulf Coast Tool & Rental
02.2017 - 01.2024
Executive Administrative Assistant
MD Anderson
01.2016 - 05.2017
Operations Coordinator
Veolia Environmental Services, Inc.
01.2012 - 01.2016
Business Management -
Olney Central College