Deborah Ashe

Retained bookkeeping responsibilities and added the following tasks:

• Responsible for monthly review of bank and credit card transactions and all account reconciliations. Ensure that each transaction has been categorized correctly and the ending balance in QBO matches each correlating statement.
• Manage corporate cards, submit expense reports for Co-CEOs, audit expense reports submitted by employees, oversee employee expense reimbursements, and keep Expensify software current.
• Preprocess audit of sales tax activity, sales and use tax return creation, process return payments, and complete sales tax reconciliation.
• Processed bi-weekly payroll for salary and hourly employees accurately while ensuring timely payment for all staff members. Managed payroll documentation for departments with approval over time cards and leave. Audit and reconcile HSA, STD, LDT, PTO data. Create journal entries for each pay period and month-end estimates.
• Weekly and monthly cash reporting
• Maintained organized filing systems for accounting records, ensuring easy access to crucial financial information. Serve as point person for all finance related inquiries and payment approvals.

• Manage accounts payable and receivable tasks including vendor records, payments, deposits, and 1099 processing.
• Research uncashed checks/uncleared payments and reach out to payee for resolution.
• Responsible for maintaining accurate unclaimed property data, conducting thorough due diligence efforts to minimizing escheatment amounts, researching changes to deadlines and state requirements, and reporting property when required.
• Accurately track income and process new hire reporting on a bi-monthly schedule.
• Assist with bi-annual inventory count.

• Audit credit card substantiation reports for university policy, IRS and state compliance
• Enforce policy via consistent, clear communication regarding breaches in policy
• Send credit card-related communication to approximately 800 faculty and staff members
• Offer friendly and accurate customer service regarding transaction declines, credit card ordering status, account balance, etc
• Supervise and implement the fair division of daily workload
• Serve as the first point of contact for year-end processes
• Reconcile Accounts Payable and Purchasing accounts
• Administer bi-weekly pay cycle and print checks.

• Welcomed guests and directed them to the necessary contact or campus location
• Screened phone calls for the Chief Financial Officer and Controller
• Created new vendors and managed the university vendor database
• Posted open positions and communicated with applicants regarding position and application status
• Assisted the Controller with expense reports and vendor payments
• Planned department events: holiday parties, milestone celebrations, etc.

• Received guests and screened phone calls for six faculty members
• Maintained the department website and notified students about departmental events and deadlines
• Photographed and edited photos for marketing material and department website
• Processed payroll paperwork for students, faculty and staff
• Reconciled credit card activity
• Supervised and trained student worker employees
• Tracked students’ academic progress and recommended an individualized course schedule each semester
• Hosted a daily coffee hour for the faculty and students with the goal of providing a welcoming departmental environment.