Summary
Overview
Work History
Education
Skills
Timeline
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Deborah Bagwell

Sr. Executive Assistant
Rosharon,TX

Summary


Organized, dedicated and efficient Senior Executive Assistant offering high-level support to top-tier executives and physicians. Demonstrates skills in managing complex functions that require stellar multi-tasking abilities. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.

Overview

24
24
years of professional experience
1
1
year of post-secondary education

Work History

Senior Executive Assistant

KelseyCare Advantage
Pearland, Texas
11.2015 - Current
  • Manage complex calendar scheduling with focus on proper allocation of executive availability.
  • Coordinate Culture Committee events for CMO at off-site venues.
  • Prepare meeting agendas and briefing papers for members of board of directors and executive team.
  • Reconcile and process expense reports for multiple internal and field personnel.
  • Process travel expenses and reimbursements for executive team and senior management group.
  • Serve as liaison, resource for research and information for executive leaders.
  • Transcribe meeting minutes to support executive leaders and chief medical officer.
  • Maintain confidential, administrative support to executive team and members of board of directors.
  • Assist with team building initiatives and overall support for maintenance of organizational culture and employee morale.

Executive Assistant

KelseyCare Advantage
Pearland, Texas
11.2015 - Current
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Used advanced software to prepare documents, reports and presentations.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Transcribed meeting minutes to support sales, business development and senior management teams.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organized and coordinated conferences and monthly meetings.
  • Facilitated training and onboarding for incoming office staff.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Managed and reviewed filing and office systems.
  • Organized envelopes, postage and mail correspondence for staff and leadership.
  • Created expense reports, budgets and filing systems for management team.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Answered high volume of phone calls and email inquiries.
  • Promoted team productivity by keeping supplies organized and well-stocked.

Executive Administrative Coordinator

CHI St. Luke's Health - Baylor St. Luke's Medical Center
Houston, Texas
06.2014 - 11.2015
  • Executed record filing system to improve document organization and management.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability.
  • Scheduled office meetings and client appointments for staff teams.
  • Created detailed expense reports to facilitate reimbursement for business expenses incurred.
  • Set up conference rooms, technology and materials to facilitate meetings.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
  • Monitored office calendars to plan meetings, activities and travel to maximize productivity.

Project Coordinator/School Secretary

Alvin ISD
Alvin, Texas
05.2006 - 06.2014
  • Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
  • Kept corporate and client information confidential, adhering to data safety measures.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Kept projects on schedule by managing deadlines and adjusting workflows.
  • Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
  • Assisted with onboarding newly hired staff members and coached on task prioritization.
  • Created job files for each project and maintained current data in each file.
  • Coordinated venue and catering arrangements, speaker and attendee liaison and material distribution for meetings and events.
  • Established rapport and engaged with stakeholders to build lasting professional relationships.
  • Maintained database and spreadsheets with accurate inventory and status.

Education

Champions School of Real Estate
Houston, Texas
05.2019 - 12.2019

Skills

Project planning

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Timeline

Champions School of Real Estate
05.2019 - 12.2019

Senior Executive Assistant

KelseyCare Advantage
11.2015 - Current

Executive Assistant

KelseyCare Advantage
11.2015 - Current

Executive Administrative Coordinator

CHI St. Luke's Health - Baylor St. Luke's Medical Center
06.2014 - 11.2015

Project Coordinator/School Secretary

Alvin ISD
05.2006 - 06.2014

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Deborah BagwellSr. Executive Assistant