Deborah Bagwell
Sr. Executive Assistant
Rosharon,TX
Summary
Organized, dedicated and efficient Senior Executive Assistant offering high-level support to top-tier executives and physicians. Demonstrates skills in managing complex functions that require stellar multi-tasking abilities. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
24
24
years of professional experience
1
1
year of post-secondary education
Work History
Senior Executive Assistant
KelseyCare Advantage
Pearland, Texas
11.2015 - Current
- Manage complex calendar scheduling with focus on proper allocation of executive availability.
- Coordinate Culture Committee events for CMO at off-site venues.
- Prepare meeting agendas and briefing papers for members of board of directors and executive team.
- Reconcile and process expense reports for multiple internal and field personnel.
- Process travel expenses and reimbursements for executive team and senior management group.
- Serve as liaison, resource for research and information for executive leaders.
- Transcribe meeting minutes to support executive leaders and chief medical officer.
- Maintain confidential, administrative support to executive team and members of board of directors.
- Assist with team building initiatives and overall support for maintenance of organizational culture and employee morale.
Executive Assistant
KelseyCare Advantage
Pearland, Texas
11.2015 - Current
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Used advanced software to prepare documents, reports and presentations.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Facilitated training and onboarding for incoming office staff.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Managed and reviewed filing and office systems.
- Organized envelopes, postage and mail correspondence for staff and leadership.
- Created expense reports, budgets and filing systems for management team.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Worked with senior management to initiate new projects and assist in various processes.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Answered high volume of phone calls and email inquiries.
- Promoted team productivity by keeping supplies organized and well-stocked.
Executive Administrative Coordinator
CHI St. Luke's Health - Baylor St. Luke's Medical Center
Houston, Texas
06.2014 - 11.2015
- Executed record filing system to improve document organization and management.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability.
- Scheduled office meetings and client appointments for staff teams.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
- Set up conference rooms, technology and materials to facilitate meetings.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
- Monitored office calendars to plan meetings, activities and travel to maximize productivity.
Project Coordinator/School Secretary
Alvin ISD
Alvin, Texas
05.2006 - 06.2014
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Kept corporate and client information confidential, adhering to data safety measures.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
- Assisted with onboarding newly hired staff members and coached on task prioritization.
- Created job files for each project and maintained current data in each file.
- Coordinated venue and catering arrangements, speaker and attendee liaison and material distribution for meetings and events.
- Established rapport and engaged with stakeholders to build lasting professional relationships.
- Maintained database and spreadsheets with accurate inventory and status.
Education
Champions School of Real Estate
Houston, Texas 05.2019 - 12.2019
Skills
Project planning
Conflict management
Schedule Management
Great time management abilities
Timeline
Champions School of Real Estate
05.2019 - 12.2019
Senior Executive Assistant
KelseyCare Advantage
11.2015 - Current
Executive Assistant
KelseyCare Advantage
11.2015 - Current
Executive Administrative Coordinator
CHI St. Luke's Health - Baylor St. Luke's Medical Center
06.2014 - 11.2015
Project Coordinator/School Secretary
Alvin ISD
05.2006 - 06.2014