Deborah Bergeron

* Invoice & Payment Processing: Oversee daily processing of purchase orders, credit memos, check requests, and employee expense reports.
* Vendor Management: Build strong vendor relationships, manage vendor files, resolve discrepancies, and handle inquiries.
* Financial Accuracy: Ensure accurate recording of expenditures, reconcile vendor statements, and support accurate accruals.
* Policy & Compliance: Implement and enforce AP policies, manage tax exemption certificates, and assist with 1099 preparation and audit support.
* Team Leadership: Manage, organize, and potentially train AP staff, optimizing department processes.
* System Management: Utilize accounting software (like NetSuite for AR/AP functions) for data entry and account management.

* Process invoices involving purchase orders, credit memos, preapproved check requests, vendor invoices and employee expense reports from various systems with attention to detail, reasonableness, appropriate authorization in accordance with internal policy.
* Review and reconcile vendor statements.
* Coordinate with vendors, managers and purchasing to identify and resolve issues preventing the processing of invoices associated with a purchase order or non-purchase order invoices.
* Manage, organize, and prioritize electronic AP inbox and incoming mail as necessary.
* Prepare tax exemption certificates as needed.
* Manage vendor relations and build effective partnerships.
* Assist in preparing and filing 1099's at year end as necessary.
* Assist team with gathering support for all audits, including pulling documentation.
* Coordinate with accounting staff to assure accurate accrual of estimated expenditures.
* Other ad hoc matters as assigned.

• Mentor junior team members in financial analysis techniques, fostering a culture of continuous learning within the department.
• Manage budgeting and forecasting process for improved financial planning and business growth.
• Establish a reliable financial forecasting framework, enabling the organization to make better-informed business decisions.
• Improve cash flow by optimizing accounts receivable and payable processes, ensuring timely invoicing and payments.
• Present clear, concise financial reports to senior leadership, facilitating informed decision-making based on data-driven insights.
• Lead contract negotiations with clients and vendors to secure advantageous terms that supported business objectives.
• Play a key role in successful audit completion by effectively liaising between external auditors and internal stakeholders.
• Check payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
• Comply with established internal controls and policies.
• Prepare cash flow projections, cost analysis and monthly, quarterly and annual reports.
• Prepare internal and regulatory financial reports, balance sheets and income statements.
• Utilized financial software to prepare consolidated financial statements.
• Implement and regularly review financial controls to generate accurate and reliable financial data.
• Evaluated and negotiated contracts to procure favorable financial terms.
• Process and maintain payroll time and attendance records.
• Reconcile teachers payroll provided by providence school department to ensure we are invoiced correctly.
• Review and maintain general ledger accounts to be sure the accounting string fits within the UCOA guidelines.
• Provide RIDE with the UCOA RIDE Utility report quarterly to be reconciled.
• Maintain grant files.
• Maintain documents for the Audit team.
• Work with the auditors and provide journal entries and reports needed during the audit process.
• Make adjusting entries if needed to the general ledger to reconcile to the Auditors final reports.
• Run and provided monthly financial statements to report to the executive director.
• Report out to the Board of Directors a YTD P&L at monthly board meetings.
• Develop and maintain budgets.
• Supervise 2 employees in the finance department, 4 custodians and the head of facilities.

• Responsible for all aspects of Treasury process to include broad reporting, performance and ad hoc requests
• Provided direct assistance to Client Treasury Manager and serve as focal point for client and staff information
• Provided support and training to staff for expense team conversion
• Processed all expenses for over 75 funds
• Solved moderately complex problems requiring independent thinking with direction
• Researched and solved any cash variances between fund accounting and custody departments.

• Maintained control over corporate and over 1000 store bank accounts through specialized database software as well as Access and Excel.
• Managed account origination and signatory controls of accounts.
• Monitored, originated and presented request to officers and banks to document changes of authorized account signers
• Obtained electronic analyses for bank accounts and properly enter into BRM system
• Generated comparative reporting of bank fees against contracted pricing for all bank accounts
• Prepared monthly reporting, variance and trend analysis.
• SOX Audit
• Created journals entries for month end close including adjustments and allocations.
• Performed analysis on projects as assigned by Manager, Director, and Treasurer.

• Coordinated all day-to-day lottery activities between CVS and state lottery agencies covering 1000+ stores with in 16 states
• Coordinated daily, weekly and monthly accounting functions for Lottery
• Made recommendations and implemented changes to optimize Instant and Online Lottery Sales in CVS stores
• Made recommendations and implemented changes to minimize Lottery Loss in CVS stores
• Managed all Lottery Licensing and Bonding
• Created and maintained department databases using Microsoft Access to include adding new stores, import commission for states, and lottery store sales updates
• Coordinated store opening, closing and relocations as it relates to department equipment (ATM, MO, Copier).
• Improved team productivity with regular communication and progress updates.
• Entered data, generated reports, and produced tracking documents.
• Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
• Recorded and prepared account analysis for sales, redemptions, settlement, commissions and loss for all lottery agencies.
• Performed monthly account reconciliation to ensure proper accounting for all lottery activity.
• Performed monthly inventory monitoring helping to reduce lost/stolen instant tickets.
• Troubleshot large reconciliation variances resulting in verifying accurate sales and redemptions.
• Partnered with Loss Prevention Managers by supporting theft investigation.
• Set up new stores with lottery equipment and provided training to store employees.
• Managed weekly and monthly lottery sales and redemptions for !000+ stores.
• Prepared account analysis reporting monthly commissions and sales.
• Maintained Access Database for lottery stores and game information.
• Reconciled various cash accounts.