DEBORAH CARTER
Executive Administrative Support
Thousand Oaks,CA
Summary
Executive Assistant with18+ years of experience skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
23
23
years of professional experience
2
2
Certifications
Work History
Executive Assistant to President and CSO
Health Net, Centene
Woodland Hills, CA
01.2019 - 12.2023
- Managed executive calendars, scheduling meetings and appointments.
- Prepare presentation materials for client and internal meetings
- Organize catered lunches for attendees
- Coordinate heavy weekly travel arrangements, often with last minute changes
- Compile and submit expense reports weekly
- Logistical planning of off-site sales and broker meetings
- Issue and proofread staff announcements and memos to Sales Teams and company leaders
- Book training, seminars and conferences and track CPE credits
- Renew CSO insurance licenses in 52 states and ensure no lapses
- Collection of data; compile & formulate for weekly reports
- Allocation and distribution of sports season tickets for Sales Reps (6 sports teams)
- Follow up with CSO direct reports on action items
- Compile org chart scenarios following staff changes; distribute charts to company leaders
- Prepare purchase requisitions and check requests
- Custodian of petty cash for Health Net Executive offices
- Notarize documents for executives in all departments
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning
- General admin duties; Phone screening, PTO calendar, ordering supplies, assisting with Executive Boardroom meetings
Executive Assistant
Health Net, Inc. Of California
Woodland Hills, CA
12.2009 - 01.2019
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Processed travel expenses and reimbursements
- Handled confidential and sensitive information with discretion and tact.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Executive Assistant to VP Corporate Tax & Payroll
Health Net, Inc.
Woodland Hills, CA
12.2005 - 12.2009
- Calendar meetings/events /conferences
- Preparation of presentation materials for meetings
- Book travel arrangements
- Compile and submitted expense reports
- Book training, seminars and conferences and tracking CPE credits
- Track department expenditures against annual budget
- Paralegal duties - company's state & local tax returns, business licenses, and business tax returns
- Collect data for tax returns, ensuring returns filed accurately and timely
- Administrative support to Finance Dept
- Including ordering supplies, processing new hires, parking validations, keeping staff PTO calendar, issuing general staff announcements and memos
- Secondary admin support to SVP Corporate Controller
Office Manager
COLORFAST PRINTING & MARKETING
Chatsworth, CA
11.2000 - 11.2002
- Supervision of 2 admin staff and 2 graphic artists
- Oversee 4 employees in Production Dept
- Ensure all orders and re-orders via fax, email, mail and walk-ins were processed correctly
- Compile and maintain numerous spreadsheets for graphs and reports
- Invoice and obtain payments payment from clients
- Follow up with customers for late payment
- Receive cash and credit card payments; reconciling credit card receipts daily
- Cover sales and customer service calls; give price quotes on products
- Keep inventory and ordering of office and production supplies
- Costing of products to ensure profitability and competitive pricing
- Maintaining database of all clients, jobs, suppliers etc
- Handle any dissatisfied customers that could not be appeased by other office staff
Education
BTEC Diploma - Business Studies
Skills
MS Office Suite
SharepointSurvey MonkeyVisioSAP systemAlfrescoWeb-based researchIndividual & Group Travel CoordinationSmall & Large Group Meeting CoordinationExcellent oral and written communication skillsTime Management and organizational skillsMaintaining confidentialitySchedule Management
Schedule & calendar planning
Travel accommodations
Certification
PROJECT MANAGEMENT PROFESSIONAL
Additional Information
- NOTARY PUBLIC , State of California – August 2008
Timeline
Executive Assistant to President and CSO - Health Net, Centene
01.2019 - 12.2023
Executive Assistant - Health Net, Inc. Of California
12.2009 - 01.2019
Executive Assistant to VP Corporate Tax & Payroll - Health Net, Inc.
12.2005 - 12.2009
Office Manager - COLORFAST PRINTING & MARKETING
11.2000 - 11.2002
Suffolk University of East Anglia - BTEC Diploma, Business Studies