DEBORAH CARTER

Work History

Health Net, Centene

Woodland Hills, CA

01.2019 - 12.2023

Managed executive calendars, scheduling meetings and appointments.
Prepare presentation materials for client and internal meetings
Organize catered lunches for attendees
Coordinate heavy weekly travel arrangements, often with last minute changes
Compile and submit expense reports weekly
Logistical planning of off-site sales and broker meetings
Issue and proofread staff announcements and memos to Sales Teams and company leaders
Book training, seminars and conferences and track CPE credits
Renew CSO insurance licenses in 52 states and ensure no lapses
Collection of data; compile & formulate for weekly reports
Allocation and distribution of sports season tickets for Sales Reps (6 sports teams)
Follow up with CSO direct reports on action items
Compile org chart scenarios following staff changes; distribute charts to company leaders
Prepare purchase requisitions and check requests
Custodian of petty cash for Health Net Executive offices
Notarize documents for executives in all departments
Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Transcribed meeting minutes to support sales, business development and senior management teams.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning
General admin duties; Phone screening, PTO calendar, ordering supplies, assisting with Executive Boardroom meetings

Health Net, Inc. Of California

Woodland Hills, CA

12.2009 - 01.2019

Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Upheld strict timetables by maintaining accurate, balanced calendars.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning
Organized and coordinated conferences and monthly meetings.
Answered high volume of phone calls and email inquiries.
Processed travel expenses and reimbursements
Handled confidential and sensitive information with discretion and tact.
Updated spreadsheets and databases to track, analyze, and report on performance and sales data.

Health Net, Inc.

Woodland Hills, CA

12.2005 - 12.2009

Calendar meetings/events /conferences
Preparation of presentation materials for meetings
Book travel arrangements
Compile and submitted expense reports
Book training, seminars and conferences and tracking CPE credits
Track department expenditures against annual budget
Paralegal duties - company's state & local tax returns, business licenses, and business tax returns
Collect data for tax returns, ensuring returns filed accurately and timely
Administrative support to Finance Dept
Including ordering supplies, processing new hires, parking validations, keeping staff PTO calendar, issuing general staff announcements and memos
Secondary admin support to SVP Corporate Controller

COLORFAST PRINTING & MARKETING

Chatsworth, CA

11.2000 - 11.2002

Supervision of 2 admin staff and 2 graphic artists
Oversee 4 employees in Production Dept
Ensure all orders and re-orders via fax, email, mail and walk-ins were processed correctly
Compile and maintain numerous spreadsheets for graphs and reports
Invoice and obtain payments payment from clients
Follow up with customers for late payment
Receive cash and credit card payments; reconciling credit card receipts daily
Cover sales and customer service calls; give price quotes on products
Keep inventory and ordering of office and production supplies
Costing of products to ensure profitability and competitive pricing
Maintaining database of all clients, jobs, suppliers etc
Handle any dissatisfied customers that could not be appeased by other office staff