DEBORAH J. THEIS
Augusta,GA
Overview
18
18
years of professional experience
Work History
Accounting Manager
CHRIS COMMUNITY HEALTH SERVICES
Augusta, GA
08.2023 - Current
- Manage accounting staff and oversee daily processes.
- Manage and maintain cash receipts
- Review and approve Accounts Payable transactions
- Monthly journal entries to record transactions for accurate financial statements
- Manage and maintain Grant funding
- Record payroll transactions
- Balance Sheet reconciliations
- Data analysis
- Ad Hoc reporting
- Interdepartmental collaborative efforts to obtain necessary details on their activities which impact financial transactions to ensure accurate financial statements.
Financial Controller
SALES GRAVY, INC
Thomson, GA
01.2024 - 02.2025
- Process accounting transactions and allocations to produce accurate and timely monthly financial statements.
- Develop and manage financial processes, financial statements, budgets, cross-departmental collaboration, and statistical reports for strategizing business decisions for optimal effectiveness and increasing profitability.
- Establish service lines and build various reports to track profit margins by service lines. Use this to provide guidance on pricing structures and cost/benefit of investing additional resources into each service line.
- Collaborate with other departments to develop company-wide tracking, reporting and budgeting of financial impact to organization.
- Monitor cash flow and ensure timely financial transactions are optimized.
- Develop internal controls and procedures such as an asset tracking and labeling system to prevent fraud, waste, and abuse of resources.
- Oversee day-to-day operations of the accounting department and impact to operations.
Business Office Specialist
AUGUSTA UNIVERSITY
Augusta, GA
05.2021 - 02.2023
- Coordinate financial operations and needs throughout the various regional campuses for Medical College of Georgia students
- Work with Regional Deans and admin staff to ensure finances are secured for various training and social activities.
- Prepare and submit budget amendments if unplanned needs are added.
- Serve as the main point of contact for all regional employees and vendors who service the regional sites. Provide documented procedures and forms as instituted by the organization to ensure compliance with policy.
- Implement policies and practices to improve efficiency.
- Create, organize, and maintain historical files over 14 years and establish an effective and organized system to research and obtain necessary information for current operational needs.
- Various ad-hoc reports and tasks as assigned.
Fiscal & Claims Analyst
AUGUSTA UNIVERSITY – Georgia Correctional Healthcare
Augusta, GA
10.2015 - 05.2021
- Accurately prepare financial statements and various analytical reports for 60 locations throughout the state totaling $176 million in an average fiscal year.
- Compile, research, and analyze extremely large amounts of data for fiscal savings, process improvements, and executive leadership needs for implementing operational improvements.
- Obtain and analyze a large volume of data to identify operational problems, such as determining the top five sites with emergency claims, so security concerns at each prison site can be evaluated and modified to improve safety and fiscal concerns.
- Institute and perform various internal audits related to contracts and accounts payable resulting in significant cost savings and resolving various internal control issues. Within one month of employment, I identified one vendor that was out of compliance with contractual billing amounts resulting in $15K to $20K a month for over 19 years.
- Analyzed supply costs for 1 year. Developed and standardized order forms company-wide to save a minimum of 16% annually.
- Initiate agency overtime approval process to reduce cost significantly.
- Establish and maintain shared email accounts for all 60 locations to ensure continuity of work during vacations, terminations, etc.
- Leadership guidance and support between staff at 60 sites and the administrative department to facilitate a teamwork culture and be a resource for issues at the site level.
- Developed an extensive manual on how fiscal and admin tasks are performed at the site level for new hire training in the absence of on-site support.
- Act as backup to various positions within the department.
Accountant
SAGE VALLEY GOLF CLUB
Graniteville, SC
02.2015 - 06.2015
- Identified and resolved over thirty outstanding accounts payables of over $300 thousand through internal research and professional communication with vendor to resolve outstanding balances from my predecessor.
- Re-established vendor relations and obtained credit terms through excellent customer service.
- Established contracts with new vendors and negotiated discount pricing to save the organization money.
- Provided guidance and support with client relations during master’s week to ensure members had a positive experience.
- Exclusive Golf Club with 300 members.
Director of Accounting/Business Office Director
LIGHTHOUSE CARE CENTER OF AUGUSTA
Augusta, GA
05.2008 - 01.2015
- Established a positive and productive collaboration with various department managers and staff to facilitate needs better to achieve organizational goals as a team effort.
- Oversight and performed all general ledger, payroll, accounts payable, billing, and collections processes.
- Performed multiple internal audits to identify why Medicaid audit scores were far below acceptable limits. Collaborated with numerous departments and instituted processes to remedy this issue as a team, resulting in an audit score of 39%, changing to 93% in 6 months.
- Identified cause of loss of revenue as being inaccurate admissions regarding missing insurance pre-authorizations and appropriate documentation for services being rendered, resulting in a denial from the insurance companies. Suggested improvement ideas to the admissions department to eliminate or reduce this issue.
- Monitored cash flow and consistently maintained collections at 98% of revenue or greater for 4 consecutive years once departmental procedures were instituted.
- Recommended and implemented extensive process improvement, technological improvement, and departmental communication to improve efficiency and foster a collaborative work environment.
- 106 Bed behavioral and Psychiatric facility for adolescents with 140 employees.
Timeline
Financial Controller
SALES GRAVY, INC
01.2024 - 02.2025
Accounting Manager
CHRIS COMMUNITY HEALTH SERVICES
08.2023 - Current
Business Office Specialist
AUGUSTA UNIVERSITY
05.2021 - 02.2023
Fiscal & Claims Analyst
AUGUSTA UNIVERSITY – Georgia Correctional Healthcare
10.2015 - 05.2021
Accountant
SAGE VALLEY GOLF CLUB
02.2015 - 06.2015
Director of Accounting/Business Office Director
LIGHTHOUSE CARE CENTER OF AUGUSTA
05.2008 - 01.2015