Deborah Lambert
San Antonio,TX
Summary
Administrative professional with over 16 years of experience in correspondence, tables, data entry, and spreadsheet reports in Microsoft programs.
Experienced with handling diverse administrative duties and front-office management. Utilizes strong organizational abilities to maintain orderly and efficient office environments. Knowledge of effective communication techniques ensures positive interactions with clients and staff.
Overview
16
16
years of professional experience
Work History
Receptionist
Intertek PSI
11.2021 - 12.2022
- Greeted visitors and directed them appropriately
- Answered phones and routed calls to employees, took detailed messages
- Researched records for information for reports of documents to distribute to appropriate location
- Provided administrative assistance to office staff
- Processed incoming and outgoing mail
- Maintained and updated CoSA Reports
- Converted Proposals to Projects in Lawson Computer Program
- Processed and submitted Accounts Payables for payment to corporate
- Created spreadsheet for Accounts Payables
- Placed Cost Center information for Accounts Payables
- Divided amount of invoices to be applied to correct cost centers for payment
- Made .pdf files for office retrieval and future access of information
- Filed all invoices in appropriate files and created new files for new invoices
- Transferred all files for storage
- Printed and created 90-page Project Reports for clients and mailed out or emailed to clients
- Produced the Project Report with card stock and black combs for spiral book
- Typed and maintained correspondence related to projects administered by employer
- Sent invoices to clients for payments via email
- Maintained adequate inventory of office supplies
- Obtained authorization signature for documents
Death Certificate Clerk
Mission Park Funeral Chapels Medical Center
02.2012 - 10.2018
- Data entered family information into the Texas Electronic Registry
- Proofread and corrected all errors and printed Verification Form for Director's approval
- Contacted doctors for certification and updated documentation
- Purchased aproximately 15 Texas certificate with manager/assistant manager's credit card and notified clients when certificates available for pick up or to be mailed to the client
- Updated database for certificates, payments, and memorial packages
- Printed or requested Permit Forms from Texas Department of Health Services
- Data entered information provided by client and created payment form
- Mailed all required forms with proper proof of identification
- Accepted payments from clients via phone or in person
- Recorded approximately 20 payments in logbook daily, sent payments to corporate office for deposit
- Gathered forms, all Pre-Need files, and combined into one centralized location
- Answered phone and assisted customers with their needs
- Processed End-of-Month Reports utilizing Microsoft Excel and sent to corporate office
- Drafted routine correspondence such as letters, reports, and memorandums
Administrative Assistant
ST Aerospace
02.2010 - 04.2011
- adScheduled Span, FAA In-House aircraft reports
- Department Manpower Assignments and weekly reports for the department personnel headcount
- Notified inspectors, NDT department, and receiving personnel of Delta and UPS bulletins
- Maintained employee vacation forecast spreadsheets and Progression Chart
- Helped maintain the Inspection Authorization Stamp List and Inspection Certification daily
- Updated Louisville Record and Daily Aircraft Cleaning Schedules daily
Secretary
Department of Defense
03.1990 - 06.2000
- Managed and arranged all travel for co-workers and executives
- Maintained office file records according to rules and regulations
- Received and transferred incoming telephone calls
- Typed and maintained correspondence related to projects administered by employer
- Faxed and/or copied correspondence for fellow employees, distributed and processed all incoming and outgoing mail, classified packages and Federal Express and UPS and letters and memos according to rules and regulations administered by the US government
- Processed security classification coding for all correspondence according to rules and regulations and managed and arranged visitors travel arrangements
- Produced flyers for visitors to attend conferences, created and assisted and revised PowerPoint slides for conferences
- Developed in house office forms, assisted and created correspondence for emails, and assisted coworkers with graphs, charts and tables
Education
High School Diploma -
Sharpstown Sr. High
Houston, TXCertificate - undefined
Durham Business College
Skills
- DoD experience
- Balance sheet reconciliation
- QuickBooks
- Accounts payable
- Event planning
- General ledger reconciliation
- Account reconciliation
- Bank reconciliation
- Proofreading
- Journal Entries
- Organization skills
- Time management
- Telephone skills
- Data entry
- Verbal and written communication
- Customer and client relations
Timeline
Receptionist
Intertek PSI
11.2021 - 12.2022
Death Certificate Clerk
Mission Park Funeral Chapels Medical Center
02.2012 - 10.2018
Administrative Assistant
ST Aerospace
02.2010 - 04.2011
Secretary
Department of Defense
03.1990 - 06.2000
Certificate - undefined
Durham Business College
High School Diploma -
Sharpstown Sr. High
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