Deborah Saccente

Executive Assistant to the Dean School of Medicine

St. George's University

2010.09 - 2024.01

Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives with our Travel Agent
Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Improved office efficiency by implementing new filing systems and document management processes.
Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
Managed department inventory, tracking supplies and placing orders to ensure smooth daily operations.
Assist the School of Medicine (SOM) administration with updates to the Student Manual under the direction of the Dean.
In compliance with the "Guidelines for Appointments and Promotions of Clinical Faculty". Coordinates with the Dean regarding contract/letters of appointments for credentialing of faculty stipends.
Collaborated on special projects to improve overall business operations within the organization efficiently.
Provided professional administrative support during meetings, including agenda preparation.
Developed strong relationships with Medical Education Coordinators across all affiliated hospitals to facilitate the site visit process made by the University Chair of a specific clerkship.
Handled confidential and sensitive information with discretion and tact.
Coordinates and maintains the site visit calendar and electronic files for all clinical departments.
Schedules and coordinates site visits for the Deans in the School of Medicine, Associate Deans and Department Chairs and State and Government accreditation teams.
Corresponds and collects information from affiliated clinical sites regarding accreditation reports on annual progress, as well as any data request from SOM administration regarding affiliated clinical sites.
Maintains all faculty meeting agendas, material and minutes.
Administers general correspondence and reports for Clinical Faculty and Administration.
Processed travel expenses and reimbursements for the Dean, School of Medicine.
Answered high volume of phone calls and email inquiries.
Screened calls and emails and responded accordingly to support executive correspondence.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Prepared and updated spreadsheets after each site visit.
Transcribed meeting minutes to support the Dean, School of Medicine
Completely revamped our filing system from paper to electronic to make more efficient.
Worked with senior management to initiate new projects and assist in various processes.
Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Created and managed office systems to efficiently deal with documentation.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Streamlined operations and prioritized tasks, allowing Office of the Dean to increase productivity.
Screened personal and business calls and directed to appropriate party.
Volunteered to help with special projects of varying degrees of complexity.
Promoted team productivity by keeping supplies organized and well-stocked.
Communicated with university administrators and school officials on a daily basis.
Coordinates with students regarding requests for conference funding for their work in research.
Liaise with the Assistant Dean of Research regarding notification to students about the deadline to submit for Distinction in Research and Distinction in Scholarly Activity.
Communicate to students the results of the panel selection for Distinction in Research and Distinction in Scholarly Activity.
Provide support to the Dean, Sr. Associate Dean for Clinical Studies, Associate Dean for Clinical Studies, Assistant Dean for Clinical Studies and Dean Emeritus with correspondence to students.
Assumes administrative support for Learning Management for clinical evaluation programs and remediation attendance.
Maintain the Associate Dean for Clinical Studies, Assistant Dean Clinical Studies, Associate Dean for Clinical Studies and Dean Emeritus' calendar and appointment scheduling.
Liaise with the Dean and Sr. Associate Dean for Clinical Studies regarding hospital fundraiser event requests.
Assist with planning and preparation for graduation of SOM, as well as being present to assist during graduation events.
Monitor the "Office of the Dean" mailbox daily with a follow-up within 24 hours.
Other duties as assigned.

Summary

Overview

Work History

Executive Assistant to the Dean School of Medicine

Education

High School Diploma -

Skills

Timeline

Executive Assistant to the Dean School of Medicine

High School Diploma -

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