Summary
Overview
Work History
Education
Skills
Timeline
Generic

Deborah Smyth

Drexel Hill,PA

Summary

Professional Skills I am highly organized with attention to detail. I am computer literate, able to work independently and with a team, and I have the ability to multitask and prioritize daily workload. I am efficient in office administration, data organization, proofreading, redlining, database management, and word processing. I look forward to being challenged and learning new skills.

Overview

13
13
years of professional experience

Work History

National Program Manager

Delaware Valley Paving
Phoenixville, PA
09.2023 - Current
  • Reviews and analyses plans, specifications, proposals, and other documentation to prepare time, cost, materials, and labor estimates.
  • Collaborates with engineers, architects, owners, contractors and subcontractors on estimates.
  • Develops quantity takeoffs from blueprints and drawings using computer-aided design systems or manual calculations.
  • Conducted regular reviews of existing contracts to identify areas for improvement or optimization.
  • Analyzed market trends in order to make informed decisions regarding procurement strategies.
  • Created accurate cost estimates for labor, materials, equipment and subcontractor services.
  • Negotiated with contractors, suppliers and subcontractors regarding price, delivery and terms and conditions of contracts.
  • Researched and identified potential partnerships with other companies. Responsible for over 15M in new business.
  • Developed and implemented a project management strategy to ensure successful completion of national projects.

Senior Office Manager

All Out Services LLC, 501 Abbott
Broomall, PA
06.2021 - 09.2023
  • Assist Owners in all office responsibilities
  • All Accounts Payable duties, (entering payables, GL reconciliation, CC reconciliation, Cutting checks and mailing them, monitor AP email, downloading statements, amortization schedules for all fleet equipment)
  • Read through contracts, regulations and procedural guidelines to verify comprehension and compliance.
  • Vendor set up in Quickbooks as well as compliance for all subcontractors (MSA, COI, W9)
  • Customer/Vendor Onboarding
  • Invoicing national and regional customers
  • Daily monitoring of CRM (Basecamp)
  • Calculated contributory value of office programs through data entry and statistical analysis.
  • Managed office inventory and placed new supply orders.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Automated office operations for managing client correspondence, payment schedules and data communications.

Project Manager

Gibian LLC, 228 N Jackson St
, PA
06.2020 - 03.2021
  • Sourcing Subcontractors and organizing proposals
  • Daily Schedules for Company Owners
  • Opening Mail
  • Schedule all routine maintenance
  • Contact with all Superintendents for weekly reports or any needs pertaining to job issues
  • AIA Billing
  • Miscellaneous Accounts Payable duties
  • Printing Plans and mailing them
  • Permit applications
  • Maintain office and supplies as needed
  • Managed contracts with vendors and suppliers by assigning tasks and communicating expected deliverables.
  • Generated and tracked change orders and other contractual modifications affecting budget and schedule.
  • Drove continuous improvement of project delivery process by providing strong leadership.

Executive Assistant

Soloff Realty & Development, Inc, One Presidential
Bala Cynwyd, PA
07.2019 - 06.2020
  • Redlining and proofing documents such as Leases, LOI’s, Commission Agreements, Commission
  • Invoices
  • Creating detailed REC Packages for National and Regional Clients using PowerPoint (e.g
  • Panda Express,
  • Dollar General and AmBest)
  • Assisting Vice President in all aspects of busy day, email, scheduling maintaining documents and files, client relations
  • Maintaining Available properties for lease or sale as well as maintaining Exclusive Agency Agreements for these properties
  • Fast paced day with various task changes
  • Creating Site Tour Itinerary for Vice President to meet with National and Regional Tenants
  • Using multiple programs and software to compile reports and to look up ownership (e.g
  • RealQuest,
  • Loopnet, CoStar, Retail Lease Trac and SiteWise)
  • Managed daily invoices, reports and proposals.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.

Administrative Assistant

General Aire Systems, Inc
Darby, PA
09.2017 - 07.2019
  • Customer Relations Management
  • Service scheduling and logistics of material, union employees, and service technicians
  • Creating and providing detailed aerial maps of stores, hospitals, universities and other AHU roof top units
  • Proof reading documentation and contracts.
  • Negotiating and implementing contracts and pricing
  • Master of Microsoft Dynamics CRM
  • Extensive knowledge and use of all Microsoft Office Software
  • Managing weekly and monthly reports accounts for 7 sales representatives and management
  • Drawing specs for custom size filters to provide to warehouse for production
  • Sourcing bids through online government and other portals

Sales Associate, Data Coordinator

Capp, Inc
Clifton Heights, PA
10.2011 - 09.2017
  • Mastery of Microsoft Office programs (Word, Excel, PowerPoint, Access, and Outlook)
  • Experience with QuickBooks and with maintaining office pricing and manufacturers list
  • Work with several operating systems, including Windows, Mac OSX, Solar eclipse, Successware21
  • Bid clarification
  • Bid receipt, comparison to market, evaluation and analysis
  • Expediting
  • Purchase order placement
  • Contract follow up
  • Developing effective working relationships with Facility Operations, Engineering and Maintenance teams
  • Manage and record all leads from outbound telephone marketing
  • Set up new accounts, establish customer credit, and set up payment methods
  • Prioritize daily workflows, including all inbound calls, quotes, and sales-related inquiries

Education

Medical Assistant & Phlebotomy

Kaplan University
01.2010

Skills

  • Self-motivated
  • Detail-oriented
  • Thrives in learning multiple programs and software efficiently
  • Ability to quickly analyze a problem and develop an effective response
  • Innovative and able to pinpoint problems and initiate creative solutions
  • Skilled at interpreting complex regulations
  • CRM and Office Management Software
  • Resource Planning
  • Vendor Relations
  • Planning and Prioritization
  • Process Improvement
  • Critical Thinking
  • Microsoft Office
  • Research and analysis
  • Innovation and Creativity
  • Partnership Building
  • Proposal Writing
  • Contract Negotiation
  • Blue Beam Software
  • Netsuite

Timeline

National Program Manager

Delaware Valley Paving
09.2023 - Current

Senior Office Manager

All Out Services LLC, 501 Abbott
06.2021 - 09.2023

Project Manager

Gibian LLC, 228 N Jackson St
06.2020 - 03.2021

Executive Assistant

Soloff Realty & Development, Inc, One Presidential
07.2019 - 06.2020

Administrative Assistant

General Aire Systems, Inc
09.2017 - 07.2019

Sales Associate, Data Coordinator

Capp, Inc
10.2011 - 09.2017

Medical Assistant & Phlebotomy

Kaplan University

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Deborah Smyth