Summary
Overview
Work History
Education
Skills
Timeline
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Deborah Sasse

Huntsville,AL

Summary

Office professional prepared for this role with comprehensive experience in administrative functions, scheduling, and office management. Known for driving efficiency and streamlining processes to support organizational goals. Excels in team collaboration and adapts readily to changing needs, ensuring reliable and consistent performance. Proficient in communication and organizational skills, traits highly valued by employers.

Overview

8
8
years of professional experience

Work History

Office Administrator

PM Roofing & Construction
03.2019 - 06.2025
  • Streamlined document management processes, enhancing retrieval speed and accuracy.
  • Managed daily office operations, ensuring smooth workflow and communication across departments.
  • Managed office communications and ensured timely responses to inquiries.
  • Conducted audits of payroll records, identifying discrepancies and implementing corrective actions.
  • Assisted in budget tracking and expense reporting to support financial decision-making.
  • Maintained electronic and paper filing systems for easy retrieval of information.
  • Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including reception duties and ad-hoc administrative tasks.
  • Improved office efficiency by streamlining filing systems, ensuring documents were easily accessible.
  • Implemented digital document management system, reducing paper waste and promoting environmental sustainability.
  • Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
  • Managed payroll processing for staff, ensuring accuracy and timely disbursement of salaries.
  • Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
  • Reviewed time records for 5 employees to verify accuracy of information.
  • Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
  • Maintained employee confidence with secure handling of sensitive information during all stages of the payroll process.
  • Ensured compliance with federal, state, and local tax laws by staying current on regulations and updating policies accordingly.
  • Processed payroll garnishments such as tax liens and child support.
  • Advocated for employee benefits improvements, contributing to competitive total compensation package.
  • Developed and streamlined billing procedures, enhancing efficiency and reducing processing times.
  • Managed comprehensive billing processes, ensuring accuracy and compliance with financial regulations.
  • Oversaw monthly reconciliation of accounts receivable, ensuring timely follow-up on outstanding invoices.
  • Maintained a clean aging report by diligently following up on overdue accounts and negotiating mutually beneficial payment arrangements where necessary.
  • Identified, researched, and resolved billing variances to maintain system accuracy and currency.

Accounts Payable Manager

Stoneridge Homes
10.2018 - 02.2019
  • Streamlined invoice processing workflow, enhancing accuracy and reducing turnaround time.
  • Managed vendor relationships, ensuring timely payments and resolving discrepancies promptly.
  • Managed accurate and timely processing of over 100 invoices per month.
  • Managed accurate and timely processing of over [Number] invoices per month.
  • Input all relevant transactions and supervised properly within accounting system.
  • Improved vendor relationships through timely payments and clear communication of company policies.
  • Reduced payment discrepancies with thorough invoice review, analysis, and reconciliation efforts.
  • Closely monitored accounts to post timely payments and resolve billing discrepancies.
  • Collaborated with other departments to resolve billing issues promptly and maintain accurate financial records.

Office Manager

MNT Machine
08.2017 - 07.2018
  • Streamlined office operations to enhance efficiency and improve workflow management.
  • Mentored junior staff on administrative procedures, enhancing team performance and productivity.
  • Oversaw inventory management processes, maintaining optimal stock levels for office supplies.
  • Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
  • Processed vendor invoices accurately and efficiently, ensuring timely payments and maintaining positive supplier relationships.
  • Reconciled accounts payable transactions with general ledger entries, enhancing financial reporting accuracy.
  • Managed vendor inquiries regarding payment status, providing exceptional customer service while resolving issues efficiently.
  • Coordinated office events, birthday parties & holiday ensuring optimal scheduling for all participants.
  • Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
  • Oversaw office budget, ensuring all expenditures were within allocated funds and identifying cost-saving opportunities.
  • Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.
  • Used industry expertise, customer service skills and analytical nature to resolve customer concerns and promote loyalty.
  • Streamlined office operations by implementing efficient filing systems and organizational strategies.
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Managed vendor relationships.
  • Oversaw complex billing cycles, ensuring timely and accurate invoicing for all clients.
  • Reviewed billing problems, researched issues, and resolved concerns.
  • Enhanced client satisfaction levels by ensuring timely delivery of accurate invoices and addressing concerns professionally.
  • Reviewed time records for 15 employees to verify accuracy of information.
  • Processed payroll garnishments such as tax liens and child support.
  • Optimized tax filing procedures, ensuring compliance and avoiding penalties.

Education

Associate of Applied Science - Business Administration And Management

Strayer University
Huntsville, AL
01-2013

Skills

  • Office management
  • Organizational skills
  • Office administration
  • Data entry
  • Billing
  • Clear oral/written communication
  • Payroll processing
  • Bookkeeping
  • Document management
  • Payroll and budgeting
  • Account reconciliation
  • Credit and collections
  • Human resources
  • Staff hiring
  • Employee training
  • Report preparation
  • Business administration
  • Database administration
  • Banking operations
  • Administration and reporting
  • Hiring and training
  • Onboarding and orientation

Timeline

Office Administrator

PM Roofing & Construction
03.2019 - 06.2025

Accounts Payable Manager

Stoneridge Homes
10.2018 - 02.2019

Office Manager

MNT Machine
08.2017 - 07.2018

Associate of Applied Science - Business Administration And Management

Strayer University

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Deborah Sasse