Debra Alanis

• Organized and maintained filing and document management systems by coordinating, archiving and purging files.
• Developed administrative processes to achieve organizational objectives and improve office efficiency.
• Reviewed and suggested improvements for interoffice correspondence, reports and presentations.
• Collected, calculated and reported on expenditure and statistical data to inform senior management.
• Processed invoices for payment using accounting software applications.
• Entered data into spreadsheets using Microsoft Excel or other similar programs.
• Developed and maintained filing systems for confidential documents and records.
• Managed office supplies inventory and placed orders when necessary.
• Greeted visitors and provided general information about the company.
• Updated contact lists regularly when changes occur in employee status or contact information.
• Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
• Maintained office supplies inventory by checking stock to determine inventory level.
• Ensured efficient operation of office equipment such as printers, copiers and fax machines.
• Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
• Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
• Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.

I created a field ticket system for the rental side of the business.

Enter field tickets into Quick Books for Invoicing. Responsible for AR/AP duties. DOT paperwork, AFE paperwork, New hire process and paperwork, Managed ordering supplies, Set-up new vendors, Created all spreadsheets that I currently use to keep track of Fleet Equipment for registration and inspections., Employee Roster for certifications, (drivers license expiration , medical Re-Certs, H2S, 1st Aid, rentals that go out to location and come back from.

Track all invoices that go out to customers, track credit card expenses.

Handle phone calls that come in.

Day to day Administrative duties, Processing tickets into invoices, and sending invoices to customers , completing new hire paperwork, Payroll, Processing expenses report.

Taking sales orders, process orders to be delivered, pricing sales tickets to be invoiced. Worked in QuickBooks.

Planned travel arrangements for 15 executives and staff.
Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Designed electronic file systems and maintained electronic and paper files.
Maintained the front desk and reception area in a neat and organized fashion.
Served as central point of contact for all outside vendors needing to gain access to the building.
Planned meetings and prepared conference rooms.
Maintained an up-to-date department organizational chart.
Dispersed incoming mail to correct recipients throughout the office.
Supplied key cards and building access to employees and visitors.
Made copies, sent faxes and handled all incoming and outgoing correspondence.
Organized files, developed spreadsheets, faxed reports and scanned documents.
Created weekly and monthly reports and presentations.
Managed the day-to-day calendar for the company’s senior director.
Properly routed agreements, contracts and invoices through the signature process.
Received and distributed faxes and mail in a timely manner.
Received and screened a high volume of internal and external communications, including email and mail.
Maintained and reserved the executive conference room calendar.
managed DOT files for employees as well as Vehicles
Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
Managed daily office operations and maintenance of equipment.

managing time sheets and ensuring employees are in the system and are getting paid.

Enter data into SAP as well as receiving. Working with the AP department on reconciling accounts.

• Cash handling, restocking merchindise on to the floor.
• keeping a quota of 100 to 200 dollars an hour, if not more.
• multiasking in different departments over seeing others in different departments.

• Retail for Health care equipment.
• Sales, Knowledge of equipement, deposits, inventory, tracking inventory, answering phones, handling insurance claims, Data entry.
• office equipment, Word Excel, Microsoft Word,.

• Dealt with heavy patient load in filing ,medicaid /medicare and private billing, shipping passed years filing to storage.
• Answered multiple phone lines.

• Entertainment Venues and Theaters.
• I am able to work with people, enforce rules, and meet new people.

• Big 5 Sporting Goods | State:TX.
• Retail.
• Cash handling, Customer Service, inventory, responsible for clothing, unloading shipments, pricing and stocking merchandise.
• Promoting ads, assisting with filing of store to store transfers, inventory overs and shorts.

• Restaurant/Food Services.
• Cash Handling, customer service, weekly and monthly inventory, purchasing and receiving of product, manager and employee shedules, budgeting, opening and closing of restaurant, orientation, hiring new employees.