Debra Knowd
Ocala,FL
Summary
With a robust background at Deluca Toyota, I excel in streamlining payroll and accounts payable processes, enhancing efficiency by 30%. My expertise in payroll processing and vendor relationship management, coupled with a proactive approach to resolving discrepancies, demonstrates my ability to maintain meticulous financial records and support team dynamics effectively.
Overview
20
20
years of professional experience
Work History
Payroll Administrator
Deluca Toyota
Ocala, FL
07.2004 - 12.2024
- Provided information by answering employee questions about payroll-related matters.
- Performed administrative tasks such as filing, copying, scanning. for the Payroll Department.
- Coordinated employee benefit deductions with the benefits department.
- Processed employee rehires, transfers, terminations and withholdings.
- Provided support to Human Resources regarding new hire paperwork and benefits enrollment documents.
- Maintained accurate records of employee attendance, leave balances and tax information.
- Ensured compliance with all applicable federal, state, local laws related to payroll administration.
- Resolved discrepancies between payroll records and employee inquiries.
- Processed and issued paychecks and earnings statements.
- Calculated and processed special payments such as bonuses, severance, and back pay.
- Processed off-cycle payments accurately within specified deadlines.
- Kept informed on tax law changes that applied to payroll process.
- Managed complete payroll processing cycle for over XXX employees in compliance with federal and state laws.
- Assisted in the integration of payroll-related aspects during mergers and acquisitions.
- Prepared purchase orders and expense reports.
- Processed new employee paperwork and entered information into payroll system.
- Confirmed attendance, hours worked and pay rates to properly post information in appropriate records.
- Coordinated with IT staff on system upgrades or troubleshooting issues when needed.
- Calculated and applied wage garnishments.
- Assisted in preparing year-end W2s and other tax forms for distribution to employees.
- Verified employee hours worked against timesheets provided by supervisors.
- Tracked vacation accruals and sick leave balances for all employees.
- Updated employee profiles with changes in job titles or salaries as required.
- Managed payroll and time and attendance systems.
- Trained new employees on company timekeeping systems.
- Accurately processed data, validation and transmission for weekly, semi-monthly and sales payrolls.
- Resolved payroll discrepancies and employee payroll queries promptly.
- Updated payroll system to reflect changes in employee status, benefits, and job titles.
- Ensured accurate calculation of wages, overtime, and deductions to maintain payroll accuracy.
- Processed and issued employee tax forms (W-2, W-4) and maintained accurate payroll records.
- Maintained up-to-date payroll records by recording employee exemptions, transfers and resignations.
- Managed direct deposit setup and adjustments for all employees.
- Processed wage garnishments, child support orders, and other involuntary deductions accurately.
- Reviewed wage garnishments and court orders to ensure compliance with legal requirements.
- Onboarded new employees in time reporting and payroll systems.
- Responded to questions from employees about their paychecks or deductions via email or phone calls in a timely manner.
- Tracked employee vacation, personal and sick leave earnings and use.
- Coordinated child support deductions and distributed wage assignments.
- Tracked and processed employee vacation, sick leave, and other time off requests.
Accounts Payable Clerk
Deluca Toyota
Ocala, FL
07.2004 - 12.2024
- Managed vendor relationships through prompt communication of payment information.
- Monitored accounts to ensure payments were up to date.
- Checked postings and documents for correctness, accuracy and proper coding.
- Matched orders with invoices and recorded required information.
- Provided support during internal and external audits as necessary.
- Reviewed employee expense reports for compliance with company policy guidelines.
- Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
- Monitored accounts receivable aging reports to ensure timely payments.
- Reduced financial discrepancies by verifying accounting statements.
- Generated 1099 forms at year end for reporting purposes.
- Verified vendor accounts by reconciling monthly statements and related transactions.
- Researched and responded to inquiries from vendors regarding invoice status or payment issues.
- Handled high-volume invoice processing with minimal supervision.
- Maintained accounts payable files and records in an organized manner.
- Coded invoices to maintain organized and accurate records.
- Verified accuracy of coding on invoices prior to processing payments.
- Took advantage of discount opportunities by paying vendors within payment terms.
- Assisted with month-end closing activities as needed.
- Worked closely with department personnel to produce accurate and timely bills.
- Received and recorded cash, checks and transfers.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Processed invoices and payments in accordance with company policies and procedures.
Education
High School Diploma -
Forest High School
Ocala, FL06-1983
Skills
- Reporting
- Check processing
- Calculating deductions
- Resolving payroll problems
- New hire processing
- Data review
- Coordinating retirement benefits
- Resolving discrepancies
- Payroll tax filing
- Employee onboarding
- Benefits administration
- Timekeeping management
- Payroll deductions
- Payroll processing
- Record maintenance
- Maintaining employee records
- Garnishments handling
- Reviewing timesheets
- Direct deposit setup
- Payroll adjustments
- Overtime calculation
- Year-end procedures
- Petty cash disbursement
- Bill payment
- Payment verification
- Invoice processing
- Vendor invoice processing
- Vendor relationship management
- Statement review
- General ledger entries
- Payment scheduling
- Accounts payable
Affiliations
- I love volunteering my time, bowling, bingo.
- Spending time with my children and 2 grandchildren.
Timeline
Payroll Administrator
Deluca Toyota
07.2004 - 12.2024
Accounts Payable Clerk
Deluca Toyota
07.2004 - 12.2024
High School Diploma -
Forest High School
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