Debra O'Connor
Raleigh,United States
Summary
Organized and efficient Executive Assistant with 7 years of experience supporting top-tier executives in finance, sales and accounting. Demonstrates skills in managing complex functions that require stellar multi-tasking abilities. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Proficient in MS Office Suite and office communications equipment operations.
Overview
7
7
years of professional experience
Work History
Administrative Assistant
Drucker And Falk
10.2022 - 05.2024
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
- Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
Procurement Specialist
Durham Housing Authroity
09.2021 - 10.2022
- Achieved cost-effective procurement outcomes by establishing strong relationships with vendors and partners
- Maintained ongoing communication with suppliers to promote workflow and respond to inquiries.
- Coordinated closely with finance teams to monitor budgets and cash flow implications related to procurement activities.
- Tracked purchase orders and followed up with vendors and carriers to support timely deliveries.
- Developed and maintained detailed records of all procurement activities for accurate tracking and reporting purposes.
Computer Specialist
Robert Half
07.2021 - 01.2022
- Maintained computer records of different vendor accounts for the IT department
- Collaborated with the IT manager to ensure that software was properly installed and updated on all employee computers
- Created and maintained records of equipment
- Utilized fast and accurate data entry skills
- Planned and developed written policies and procedures for computer operations for new incoming and exiting staff.
Assistant kitchen manager
Gov's Burger and Tap
08.2020 - 01.2021
- Provided optimal assistance to the General Manager and handled a variety of tasks
- Helped to train waitstaff and kitchen staff on proper restaurant procedures
- Interviewed, hired, and counseled qualified waitstaff and kitchen staff
- Placed orders for necessary goods such as food, kitchen tools, and cleaning products.
Prep/Line cook
Capital City Chop House
12.2018 - 12.2020
- Maintained a clean and organized kitchen environment
- Worked in accordance with all Food Safety Regulations
- Maintained personal inventory for self and full line
- Prepared food carefully in response to customer requests or allergies.
Office Manager
CES Mail Communications
05.2017 - 12.2018
- Handled the sorting and distributing of mail and oversaw front desk operations
- Managed and purchased all maintenance and office supplies with vendors
- Prepared and made all checking deposits for AR
- Assisted office personal with various tasks needed.
Education
Associate's Degree - Veterinary Technology
University of Arizona
07.2005
Skills
- Ability to Multitask
- Fast Learner
- Adaptability
- Computer Skills
- Communication Skills
- Expense Reporting
- Documentation And Reporting
- Administrative Support
- Executive Support
- Strong Problem Solver
Details
9199319396, mrsoconnor30@gmail.com
Personal Information
Title: Procurement Specialist
References
Carmine Saccitelleo, Gov's Burger and Tap, govsburgerandtap@gmail.com, 7326067467
Timeline
Administrative Assistant
Drucker And Falk
10.2022 - 05.2024
Procurement Specialist
Durham Housing Authroity
09.2021 - 10.2022
Computer Specialist
Robert Half
07.2021 - 01.2022
Assistant kitchen manager
Gov's Burger and Tap
08.2020 - 01.2021
Prep/Line cook
Capital City Chop House
12.2018 - 12.2020
Office Manager
CES Mail Communications
05.2017 - 12.2018
Associate's Degree - Veterinary Technology
University of Arizona
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