Debra Roberts
Crosby,TX
Summary
Accomplished Assistant Registrar at Rice University, adept in course scheduling and data integrity with a proven track record in higher education management. Leveraged strong organizational skills and Ellucian Banner expertise to streamline processes, enhancing data accuracy and operational efficiency. Excelled in collaborative problem-solving, significantly improving course catalog accuracy and inter-departmental communication.
Overview
30
30
years of professional experience
Work History
Assistant Registrar
Rice University
09.2006 - 12.2021
- Managed and coordinated all annual content updates to the course catalog and the General Announcements. Interacted and collaborated with academic departments and other areas (such as Academic Advising, Graduate Studies, Provost’s Office, Enrollment management, Admissions, Financial Aid, etc.) to ensure the accuracy, completeness, and intelligibility of the content in the General Announcements. Prepared and managed the course catalog. Communicated the timeline and deadlines with academic departments and other areas and updated Academic Calendar of Events in advanced to ensured that deadlines were met.
- Directed the creation of the course schedule each semester. Interacted and collaborated with academic departments to ensure the accuracy and completeness of the course schedule. Prepared and managed the course schedule. Collaborated with faculty and staff to address scheduling conflicts and ensure seamless course offerings. Communicated the timeline and deadlines with academic departments and ensured that deadlines were met.
- Performed highly detailed analysis and routine data integrity audits of course catalog and schedule data. Consistently reviewed and analyzed data, looking for errors and ensuring consistent data accuracy.
- Developed a comprehensive understanding of how the course catalog and schedule relate to other functional areas in the Office of the Registrar such as classroom scheduling, student records, and graduation. Disseminated this information to all other members of the office and community as needed.
- Developed course catalog and schedule process improvements and strategic planning. Identified trends, wrote proposals, procedures and other documentation. Prepared course catalog and schedule training material, and conducted training both inside the Office of the Registrar as well as with other university departments.
- Performed beginning of term and end of term processes.
- Coordinated and processed the scheduling of Final Exams for undergraduate students.
- Interacted regularly (daily) with office patrons, primarily current students, alumni, and faculty performing exceptional customer service, in person, on the phone and via electronic mail.
- Drafted common document templates to reduce time spent creating documents from scratch.
- Also assisting in the multitude of day-to-day functions associated with the Office of the Registrar. Performed other duties as assigned.
Banner Student System Specialist
San Jacinto College District
04.2004 - 03.2006
- Maintained and distribute documentation for all Banner Student Modules for Credit and Continuing Education. Performed beginning of term and end of term tasks.
- Maintained catalog and verify accuracy of schedule entry.
- Assisted with development and submission of the National Clearinghouse Report.
- Updated CAPP and course inventory changes.
- Maintain all tables and forms.
- Process all security requests
- Assist with development and testing of ad hoc/Datamart/baseline Banner reports as requested.
AA for Fine Arts and Health Science Departments
San Jacinto College North Campus
01.1992 - 03.2004
- Supervising day to day office operations.
- Monitoring and coordinating work processes to ensure deadlines are met, providing training and guidance to peers and other support positions in the division.
- Providing input to annual budget process and track budget expenditures.
- Maintaining databases
- Creating and maintaining filing systems.
- Attended department meetings. Assist each department within the Divisions on their unique needs.
- Other duties as assigned.
Education
Associate of Applied Science - Health Information Management
San Jacinto College District
Pasadena, TX12.2004
Skills
- Strong Organization/Detailed Oriented
- Higher Education Experience
- Policy Adherence
- Course Scheduling
- SIS & Ancillary Software (Ellucian Banner/Courseleaf, etc)
- Strong Problem Solver
- Record Keeping
- Microsoft Word/Access/Excel
- SQL
Timeline
Assistant Registrar
Rice University
09.2006 - 12.2021
Banner Student System Specialist
San Jacinto College District
04.2004 - 03.2006
AA for Fine Arts and Health Science Departments
San Jacinto College North Campus
01.1992 - 03.2004
Associate of Applied Science - Health Information Management
San Jacinto College District