Debra Smith
Sacramento,CA
Summary
I am seeking a challenging, career oriented position that would utilize my education and experience, a job with security and opportunity for advancement. I'm in search of a position where the qualities of my dedication, creativity, enthusiasm, strong communication skills and exceptional work ethics would be an asset.
Overview
24
24
years of professional experience
Work History
Administrative Assistant
Habitat for Humanity
09.2022 - 04.2025
- Maintain confidential office records for 300 plus applicants
- Create spreadsheets for applicants in Homeownership and Home preservation.
- Keep track and create AMI’s and DTI’s spreadsheets for each applicant.
- Attend special events and helped set up for Rock the Block/Homeowner dedications.
- Help review applications with applicants, making sure all required documents are submitted.
- Returned calls and emails to potential applicants and answered all questions to give them a better understanding of the program
- Entered all approved homeowner and home preservation into Raisers Edge, while cleaning raisers edge of all duplicates and denied applicants put in from past history.
- Communicate and answer questions from Homeowner Partners and other individuals interested in Habitat for Humanity programs.
- Notary Public
Office Technician
Employment Development Department
07.2020 - 07.2022
- Remotely working from home
- Technical Telephone and Electronic Advisories Provides technical assistance and customer education regarding UI Online and UI BPO, log-in, navigation, and browser/display issues, as well as processing requests for password resets and to send user name.
- Educate claimants on self-service options available through the EDD website and other available resources.
- 50 + phone calls per day.
- Data entry into excel spreadsheet to keep track of every caller and add notes into an SCDB.
Administrative Assistant/Director
Montessori in the City
07.2019 - 07.2020
- Supervises 15 + employees at a time
- Manages daily operations, while planning and conducting effective development programs to meet the physical, social, emotional, and intellectual needs of each child.
- Maintains and keeps licensing records up to date.
- Improved filing system by indexing, removing duplicate or inactive records, and establishing a file check out system.
- Assisted in classrooms and helped teachers improve teaching skills.
Clerical Support - contract position
State of California - FISCAL
07.2015 - 10.2017
- Completed the maintenance of vendor records for the State of California
- Assisted in the development of a financial system for the use of the State of California
- Independently analyzed information from department users and verified the accuracy
- Transitioned to the Cale-Procure Portal, supporting public bidders and suppliers with registration and tracking incident resolution
- Utilized Excel and PeopleSoft regularly
Administrative Assistant
Western Pacific Trucking School
10.2009 - 06.2015
- Performed routine clerical duties, including data entry, organizing files, faxing, and scanning
- Scheduled DMV appointments for students, as they received their permits
- Administered ability tests for students who enrolled without their high school diploma or GED
- Utilized a heavy multi line phone system, Microsoft Outlook, Word, and Excel.
- Delivered high level customer service to students
Legal Secretary
Law Office of Ralph Greer
09.2001 - 08.2009
- Scheduled appointments between attorney and clients
- Filed documents with the Federal and State courts through e-filing and hard copy court filing.
- Completed documents in Legal solutions for Family Law, Bankruptcies, DBA's and Criminal Law light litigation
- Performed clerical duties, including data entry, and barcode/numeric filing.
- Notary public.
Education
A.S - Criminal Justice
American River College
Sacramento, CANotary Public - undefined
Pasadena City College
Pasadena, CA04.2025
Skills
- Proficiency in Microsoft Excel and Outlook
- Accurate data entry
- Strong communication (written, verbal, and non-verbal)
- Strategic problem-solver
- Organization skills
- Deadline driven
Timeline
Administrative Assistant
Habitat for Humanity
09.2022 - 04.2025
Office Technician
Employment Development Department
07.2020 - 07.2022
Administrative Assistant/Director
Montessori in the City
07.2019 - 07.2020
Clerical Support - contract position
State of California - FISCAL
07.2015 - 10.2017
Administrative Assistant
Western Pacific Trucking School
10.2009 - 06.2015
Legal Secretary
Law Office of Ralph Greer
09.2001 - 08.2009
A.S - Criminal Justice
American River College
Notary Public - undefined
Pasadena City College
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