D’EDWIN MALONE
Conference/Office Assistant
Washington,DC
Summary
Experienced and goal-oriented professional with a proven track record of over 25 years working with Forbes Top 100 Companies. Seeking a position that offers opportunities to tackle challenges, explore new avenues, and build a long-term career while leveraging extensive knowledge and strong leadership abilities.
Overview
33
33
years of professional experience
2
2
Certifications
Work History
Guest Services Specialist
Holland & Knight, LLP
01.2022 - Current
- Assist in coordination and execution of various meetings and events
- Assist in ensuring events and group/Office budgets are adhered to
- Order catered items for meetings and afterhours events
- Knowledge of office/Conference room layouts in order to assist facilitating meeting logistics
- Coordinate with Receptionist for coverage, greet visitors assist with Vendors etc
- Assist with Admin support projects on & off campus
- Coordinate with all departments inluding Marketing etc
- Beverage & Food set-ups/breakdowns daily
- Planned events thru Firm Manegements software
- Inventory of catering supplies/maintenace of coffee and pantry areas
- Maintenance of conference rooms/VAO'S (Visiting Attorney Office)
- Light admin duties include scanning, copying billing invoices and assist with special projects and events
Conference Services
Alston & Bird, LLP
01.2010 - 01.2022
- Reserve Attorney spaces/satellite workstations/Conference rooms for Attorneys, Staff and Traveling Employees thru Room Tracker
- Provide food and beverage service in numerous conference rooms for client entertainment, client meetings, seminars, CLE training, administrative training, practice groups and departmental meetings
- Assist with Partners retreats offsite in areas like Miami, Dallas, Arizona etc
- Designed Work trays for Supplies in VAO (Visiting Attorneys offices)
- Organize weekly Happy-Hour and seasonal party themes like Mardi Gras & Cinco de Mayo
- Arrange for VIP services like security, parking arrangements and bartending
- Assist with multimedia set-ups, video-conferences polycoms and screen projectors and IT installations
- Maintained 22 plues kitchen, breakrooms and galleys from supplies/maintenance
- Manage daily supply and maintenance at Offsite Daycare
- Manage daily supply and maintenance at Offsite Copy Center
- Assist with Computer roll outs/Printer updates/installation
- Provided extensive help with IT Audio/Video department, recordings in the courtroom, setups etc
- Maintained Coca-Cola Freestyle machine/Fountain machine supplies, billing and maintenance
- Assist with Night menu for Attorneys/staff working late/Trial groups
- Assist with the Firms Pro Bono cases (Hotline answer calls and transferred info into database
- Bartending onsite and offsite events
- Manage Roof and basement supply storage area
- Report Light Outages thru the firm
- Assist Marketing Office Serive, Mailroom on Large projects
- Assit Law Library with updates, shelving etc
Tax Processor, Conference Coordinator & Office Assistant
ERNST & YOUNG, LLP
01.2007 - 01.2009
Reprographic Clerk
KIRKLAND & ELLIS, LLP
01.2005 - 01.2007
Facilities Administration Clerk
Sonnenschein Nath & Rosenthal, LLP
01.2004 - 01.2005
Assistant Manager of Operations
CAPLIN & DRYSADLE, LLP
01.1992 - 01.2002
Education
Certificate Degree - Facilities Management
Engineering Hub Acemy/Udemy
05.2001 -
Skills
Strong Leadership skills
Teamwork
Adaptability
Great communication skills
Project Management
Multi-tasking
Printer Installations
Shipping
Receiving
Receptionist back-up
Certification
Excel
Timeline
Excel
01-2025
Guest Services Specialist
Holland & Knight, LLP
01.2022 - Current
Conference Services
Alston & Bird, LLP
01.2010 - 01.2022
Tax Processor, Conference Coordinator & Office Assistant
ERNST & YOUNG, LLP
01.2007 - 01.2009
Reprographic Clerk
KIRKLAND & ELLIS, LLP
01.2005 - 01.2007
Facilities Administration Clerk
Sonnenschein Nath & Rosenthal, LLP
01.2004 - 01.2005
Certificate Degree - Facilities Management
Engineering Hub Acemy/Udemy
05.2001 -
Assistant Manager of Operations
CAPLIN & DRYSADLE, LLP
01.1992 - 01.2002
[Area of certification] Training - [Timeframe]
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