Dee Meadows
Maysville,NC
Summary
Proven track record in enhancing operational efficiency at New Bern Housing Authority, showcasing exceptional executive support and administrative management. Expert in leveraging advanced MS Office Suite for streamlined office operations and a strong problem solver, achieving significant improvements in workflow and staff coordination. Demonstrates a keen ability for meticulous invoice processing and effective schedule planning, underpinning a results-driven approach with a focus on strategic achievements.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Executive Assistant
New Bern Housing Authority
06.2021 - 05.2024
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Answered high volume of phone calls and email inquiries.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
Accounts Payable Clerk
New Bern Housing Authority
06.2021 - 05.2024
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Prepared vendor invoices and processed incoming payments.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
Procurement Officer
New Bern Housing Authority
06.2021 - 05.2024
- Built relationships with vendors to negotiate ideal terms for purchases.
- Maintained detailed records of all procurement activities for reference purposes as well as for auditing and compliance.
- Developed strong partnerships with vendors to secure favorable pricing, payment terms, and delivery schedules.
- Managed procurement projects from initiation to completion, ensuring timely delivery of goods and services.
- Monitored market trends closely to identify potential shifts in pricing or availability that could affect procurement decisions.
Accounts Receivable Clerk
New Bern Housing Authority
09.2018 - 05.2024
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Submitted cash and check deposits and generated cash receipts to record money received.
- Maintained up-to-date customer contact information, enabling effective communication regarding account status and payment inquiries.
- Provided exceptional customer service when addressing client inquiries about their account status or billing concerns, building strong, long-lasting relationships.
Office Administrative Assistant
New Bern Housing Authority
06.2008 - 05.2024
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Responded to inquiries from callers seeking information.
- Created and updated records and files to maintain document compliance.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Managed accounts payable and receivable to gain better sense of overall financial stability and liquidity.
- Offered technical support and troubleshot issues to enhance office productivity.
Unloading Supervisor
Wal-Mart Supercenter
04.2001 - 05.2008
- Managed inventory control, ensuring accurate tracking of incoming shipments and preventing stock discrepancies.
- Organized daily workflow schedules for efficient allocation of tasks among team members, maximizing productivity levels.
- Facilitated seamless handover between shifts through clear communication and thorough documentation of completed tasks and pending responsibilities.
- Ensured compliance with company policies and industry regulations during all unloading operations.
Receiving Unloader
Wal-Mart Supercenter
02.2000 - 04.2001
- Maintained a safe working environment by adhering to company safety guidelines during unloading tasks.
- Showcased problem-solving skills when addressing discrepancies in shipping documents or damaged goods upon arrival.
- Supported smooth warehouse operations, communicating effectively with team members and other departments regarding shipment arrivals and contents.
- Provided excellent customer service for carriers, ensuring timely and accurate receipt of shipments.
Education
GED -
New Bern High School
New Bern, NC01.1993
Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Schedule & calendar planning
- Office Administration
- Meeting planning
- Travel Arrangements
- Excel spreadsheets
- Advanced MS Office Suite
- Staff Management
- Invoice Processing
Certification
- CNP - Certified Notary Public
- Certified Managing Maintenance - National Association of Housing and Redevelopment Official
- Public Housing Specialist- Nan McKay
- Operating Budgets- Affordable Housing Association of CPA's
- Preparing for Lease Termination, Hearing, and Trial- National Association of Housing and Redevelopment Officials
Timeline
Executive Assistant
New Bern Housing Authority
06.2021 - 05.2024
Accounts Payable Clerk
New Bern Housing Authority
06.2021 - 05.2024
Procurement Officer
New Bern Housing Authority
06.2021 - 05.2024
Accounts Receivable Clerk
New Bern Housing Authority
09.2018 - 05.2024
Office Administrative Assistant
New Bern Housing Authority
06.2008 - 05.2024
Unloading Supervisor
Wal-Mart Supercenter
04.2001 - 05.2008
Receiving Unloader
Wal-Mart Supercenter
02.2000 - 04.2001
GED -
New Bern High School