Deena Jean Baptiste

Professional coordinator with strong background in managing repair processes and enhancing operational efficiency. Skilled in coordinating teams, ensuring effective communication, and adapting to changing needs. Proven ability to diagnose issues, implement solutions, and maintain high standards. Reliable and results-focused, with knack for leveraging technical expertise and collaborative efforts to drive success.

• Accounts receivable for vendor invoicing
• Ordering elevator materials
• Internal liaison for Commercial customers
• Payroll assistance and completion
• Coordinating permits from Department of Business and Professional Regulations
• Managing margins on repairs

• Assisted in organizing and maintaining schedule and travel for the company’s Vice President
• Coordinated meetings and schedules for quarterly employee reviews
• Assisted the Vice President’s direct reports with any and all administrative needs
• Worked directly with Executive Administrator of the Company’s President and assisted with his schedule and travel needs from time to time
• Prepared and completed expense reports for the Vice President and all direct reports
• Maintained strict confidentiality regarding sensitive company information safeguarding critical documents from unauthorized access.
• Expedited invoice processing, resulting in timely payments and improved vendor relationships.
• Streamlined office operations by implementing efficient administrative processes and organizational systems.

• Worked directly with vendors to ensure they were paid on time on a monthly basis
• Sat in for the Executive Admin during vacations and out of office periods
• Ordered supplies and catering for countless executive meetings
• Managed calendar and phone calls for the Vice President
• Arranged travel using Concur and Travel Leaders
• Safeguarded sensitive information through the proper handling of confidential documents and secure storage methods.
• Handled mail, packages, emails, document transmissions and other types of data with both manual and automated tracking strategies.