Summary
Overview
Work History
Education
Skills
Timeline
Generic

Deena Koda

Lomita,California

Summary

Experienced administrative assistant with a background in managing office operations and supporting senior executives. Successfully coordinated schedules, handled correspondence, and organized meetings to enhance team productivity. Demonstrated organizational and communication skills while maintaining a high level of confidentiality. Highly reliable and committed to delivering exceptional administrative support.

Overview

17
17
years of professional experience

Work History

Senior Administrative Assistant – Human Resources/Personnel Commission

Long Beach City College
02.2022 - Current
  • Serves as the Assistant to the Executive Director, Classified Human Resources, and the Personnel Commission. Provides highly confidential secretarial and administrative support proofreading and typing correspondence related to a wide variety of employee matters including discipline, lay-offs, extended leaves, and terminations. Maintains and updates confidential subject and personnel files, documents, and records. Manages and updates the Executive Director’s calendar.
  • Schedules the Personnel Commission (PC) meetings. Creates the meetings agendas on Diligent Community, which recently replaced BoardDocs, with the assistance of the PC Team. Publishes and distributes the meeting agenda ensuring that public notice and Brown Act rules are followed. Attends the PC meetings; coordinates individuals that would like to speak during the meeting, both in-person and virtually; and monitors the chat, answering any questions posted. Updates the PC Team after the meeting as to what was approved by the Commission. Composes the highlights of the actions taken by the Personnel Commission and sends it via email to the Management Team and the Classified staff.
  • Researches, interprets, applies, and explains routine to complex information related to administration of and compliance with LBCC Personnel Commission Rules and Regulations, Merit System rules, and the Education Code.
  • Accesses, maintains, monitors, and updates departmental budgets and financial records; creates requisitions in PeopleSoft to pay invoices and request open purchase orders for office supplies and restaurants for catering; tracks expenditures; reconciles budgets to expenses; identifies discrepancies and verifies corrections; prepares appropriations transfers and expense transfers for approval; and researches and compiles data for the Personnel Commission budget presentation and year-end.
  • Responsible for adding Human Resources and Personnel Commission items to the Board of Trustees agenda on Diligent Community.
  • Arranges for Human Resources and Personnel Commission staff to attend conferences, workshops, trainings, and professional development courses. Completes a budget for every event, registers the staff, and completes the Travel Authorization via Emburse. After the event, completes the Travel Reimbursement.
  • Responsible for inputting TARS for Personnel Commission and Human Resources staff.
  • Inputs requisitions into NeoGov to hire Human Resources and Personnel Commission staff and to extend assignments. Responsible for assigning and updating access in NeoGov for LBCC employees.
  • Participates in the committees each year that plan the Classified Professional Development Day and Dr. Muñoz’s Appreciation Luncheon in September, and the Classified Staff Appreciation Luncheon in May. Reserves the event space(s); creates the event schedule and the registration form using Microsoft Forms; submits Reprographics requests for flyers and posters; and arranges for catering of food and drinks.
  • Updates the Human Resources and Personnel Commission webpages on the LBCC website. Completed the Content Management System (CMS) training.
  • Submits Facilities and Maintenance Service Requests including Omni Code and key requests.
  • Processes AFT Union release time approvals.
  • Reserves meeting rooms, conference rooms, and event spaces in 25Live. Also creates set-up diagrams and instructions for the events.
  • Monitors the office supplies and equipment inventory, and replenishes it when necessary.

Administrative Assistant, Human Resources

Long Beach City College
09.2021 - 02.2022
  • Supported the Human Resources department by providing customer service to faculty, staff, students, and potential employees via phone and email
  • Worked with the Human Resources COVID-19 team to organize vaccination lists and make contact tracing phone calls.
  • Responsible for completing Verification of Employment requests, Employment Development Department notices, and Public School Loan Forgiveness forms for the Academic employees.

Staff Assistant, Human Resources

Torrance Unified School District
10.2018 - 01.2021
  • Supported the Senior Director, Human Resources and the Human Resources Specialists
  • Communicated and clarified Human Resources policies and procedures for school administrators and Classified staff.
  • Responsible for Classified employee evaluations, discipline, and grievance issues.
  • Assisted with the preparation of the Classified Bargaining Unit contracts.

Associated Student Body Accounting (ASB) Specialist

Torrance High School, Torrance Unified School District
07.2010 - 10.2018
  • Prepared and maintained financial records for the Associated Student Body (ASB), athletic programs, student clubs, and individual student accounts using specialized accounting software
  • Audited receipts and monitored and controlled Associated Student Body expenditures.
  • Generated budgets and financial statements, including profit and loss, balance sheets, and bank reconciliations
  • Responsible for purchasing school, classroom, and athletic supplies using ASB funds.

Office Assistant III – Assistant to the Dean of Students and the Counselors

North Torrance High School, Torrance Unified School District
04.2008 - 07.2010
  • Composed letters, memos, and bulletins to faculty, staff, students, and parents.
  • Responsible for maintaining and updating highly sensitive and confidential records.
  • Maintained the Dean of Students’ calendar

Education

Bachelor of Science - Business Management

Western Governors University
Salt Lake City, Utah

Journalism and Public Relations

California State University, Long Beach
Long Beach, California

Skills

  • Critical thinker, resourceful strategist and proven creative problem-solver
  • Friendly demeanor with a flair for building trust and rapport
  • Self-motivated with high agility in diverse, dynamic environments
  • Strong communicator with enthusiastic work ethic
  • Extensive experience with Microsoft Office, Google Workspace, PeopleSoft, and NeoGov
  • Passion for efficient organization, scheduling, and planning
  • Confidentiality and discretion

Timeline

Senior Administrative Assistant – Human Resources/Personnel Commission

Long Beach City College
02.2022 - Current

Administrative Assistant, Human Resources

Long Beach City College
09.2021 - 02.2022

Staff Assistant, Human Resources

Torrance Unified School District
10.2018 - 01.2021

Associated Student Body Accounting (ASB) Specialist

Torrance High School, Torrance Unified School District
07.2010 - 10.2018

Office Assistant III – Assistant to the Dean of Students and the Counselors

North Torrance High School, Torrance Unified School District
04.2008 - 07.2010

Bachelor of Science - Business Management

Western Governors University

Journalism and Public Relations

California State University, Long Beach

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