Deena White
Newcastle,IN
Summary
Personable event coordinator bringing several years of expertise in highly-personalized event planning. Recognized for consistently building relationships with clients and leading teams to successfully execute events. Seasoned veteran at negotiating with vendors and venues to secure services.
Overview
16
16
years of professional experience
Work History
Secretary to the Dean and Office Manager
CAST Dean's Office
Ball State University
01.2011 - 01.2016
- Developed and maintained ongoing relationships with faculty and staff in the College and across the university, exhibiting strong customer service skills while projecting a professional demeanor and appearance.
- Maintained responsibility for assigning and reviewing workloads while also ensuring effective orientation and training of both staff members and students. Additionally made valuable recommendations related to all aspects of supervision such as interviewing/selection process, compensation plans, disciplinary actions, performance appraisals, personnel training programs together with career development initiatives
- Conduct research and prepare reports (e.g., annual reports, strategic plan progress reports) as assigned: collect and analyze information and data as needed; creating projects, monitoring progress and managing deadlines
- Provided support to College's administrative assistants in understanding and implementing College policies
- Maintain personnel files regarding promotion, tenure, and hiring; monitor and maintain charts regarding all tenure, progress toward tenure, and promotion evaluations.
Secretary
CAST Dean's Office
Ball State University
01.2004 - 01.2011
- Served as a support for Associate Dean and Dean's Secretary by carrying out administrative duties
- Prepared and processed travel documents for the Dean and Associate Dean
- Utilized Argos, Banner and Excel reports to monitor and document travel for college faculty
- Maintained Excel proficiency while producing budgets and reports
- Proficient in managing purchasing through Banner and utilizing SciQuest, Argos, and INB for budgeting purposes. Competent in using Kronos for efficient timekeeping.
- Developed and implemented Spring Election process for the College
- Recruited, mentored, and managed a team of student secretaries
- Managed correspondence with university donors by preparing and delivering confidential acknowledgment letters
- Planned, prepared, and proofread various communication materials including presentations, newsletters, articles, letters, and reports.
- Utilized Sitecore software to manage and maintain college website
- Managed Early Walk paperwork
- Collaborated on planning and executing spring commencement ceremonies for the College.
Office Assistant
Student Affairs and Enrollment Management, Office of the Vice President
Ball State University
01.2000 - 01.2004
- Supervised and trained student assistants
- Managed the reception area, answered, screened and referred telephone inquiries; facilitated a professional, confidential, yet friendly office environment
- Assisted and served as initial contact for the Associate Dean of Students' Office for students who were withdrawing from classes
- Communicated policies and procedures as instructed
- Served as initial contact for students applying for emergency loans
- Maintained highly sensitive and confidential disciplinary database
- Verified withdrawal information
- Created and distributed student absence notices
- Distributed withdrawal notifications
- Assisted Secretary to the Vice President in the coordination of Cardinal Round Table
- Coordinated event planning and event management
- Processed, disseminated and maintained file for all divisional travel
- Prepared mass mailings, distributed mail with in the office and assist with courier duties as needed
- Scheduled meetings and reserved meeting rooms as requested
- Prepared confidential acknowledgement letters to university donors for the Vice President
- Generated the Vice President's 'welcome' letters and prepared packets for new divisional professionals.
Temporary Pool
Ball State University
03.2000 - 08.2000
- Worked in various departments providing temporary administrative support.
Event Coordinator to the Dean
Miller College of Business
Ball State University
01.2016
- Efficiently managed administrative responsibilities for the Dean, fostering collaborative relationships with college faculty and university staff. Consistently delivered excellent customer service and maintained a professional presence in all instances.
- Worked closely with the Dean to successfully execute planned college alumni events.
- Collaborated with college development officers to organize and staff collegiate development events for donor identification, cultivation, solicitation, and stewardship
- Adherence to strict confidentiality protocols
- Demonstrated proficiency in event management by effectively orchestrating a wide range of high-profile events such as social functions, networking opportunities, donor collaborations, alumni interactions and appreciation ceremonies on behalf of the Dean's Office.
- Collaborated with other Dean's Office staff to support and coordinate the creation, development, planning, and implementation of events
- Dialogue Day, MC Alumni Awards Luncheon, retreats, receptions, luncheons, fall faculty meeting.)
- Entered term schedules for entire college into Banner as Schedule Specialist for Miller College of Business.
- Research Experience Program (REP), Coordinate college-level research (behavioral) program with faculty members and administrate the Sona Systems software
- Demonstrated effective planning and follow-through in organizing the College's spring commencement
- Collaborated with Dean's office staff to execute plans and programs initiated by the Dean's office.
Education
Diploma - Office Administration, English, Family & Consumer
Tri Junior/Senior High School
05-1981
Skills
- Dedicated and Versatile
- Dependable and Trust Worthy
- Excellent Time Management
- Organized and Efficient
- Quality Minded and Thorough
- Creative Thinking and Problem Solving
- Quality Training with Care for Co-Workers
- Whatever it takes Mentality
- Producing Deliverables
Summaryoftraits
- Dedicated and Versatile
- Dependable and Trust Worthy
- Excellent Time Management
- Organized and efficient
- Quality Minded and Thorough
- Creative Thinking and Problem Solving
- Quality Training with Care for Co-Workers
- "Whatever it takes" Mentality
- Producing Deliverables
Hobbies and Interests
- DIY Projects
- Sewing
- Dairy Farmer
- Awesome Grandma
HOBBIES
- DIY Projects
- Sewing
- Dairy Farmer
- Awesome Grandma
Timeline
Event Coordinator to the Dean
Miller College of Business
01.2016
Secretary to the Dean and Office Manager
CAST Dean's Office
01.2011 - 01.2016
Secretary
CAST Dean's Office
01.2004 - 01.2011
Temporary Pool
Ball State University
03.2000 - 08.2000
Office Assistant
Student Affairs and Enrollment Management, Office of the Vice President
01.2000 - 01.2004
Diploma - Office Administration, English, Family & Consumer
Tri Junior/Senior High School
Similar Profiles
Kimberly BautistaKimberly Bautista
Administrative Aide at Guam Community College - Dean's Office TSSAdministrative Aide at Guam Community College - Dean's Office TSS
HANNIE MILLANHANNIE MILLAN
Office Assistant at School of Business Dean's OfficeOffice Assistant at School of Business Dean's Office
Cara NowlinCara Nowlin
Communications Front Office Assistant at Dean's Office Of Communications Bradley UniversityCommunications Front Office Assistant at Dean's Office Of Communications Bradley University