Deidra Hargrave
Raywood,TX
Summary
Focused Assistant with experience smoothly aiding operation and daily activities. Executive-level office management skills combined with strengths in planning and problem-solving. Adaptable with strong history of tackling challenges, adjusting to change and exceeding quality expectations.
Overview
29
29
years of professional experience
Work History
Legal Assistant
Law Office Of Michelle Mangum-Merendino
06.2023 - Current
- Filed court documents and legal pleadings with court clerk on behalf of attorneys.
- Organized documents to manage paper and electronic filing systems of clients.
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Prepared and drafted correspondence and legal forms to maintain smooth communications.
- Improved communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
- Scheduled appointments, court appearances, and depositions for busy law firm.
Legal Assistant
Sullilns & Johnston
09.2022 - 06.2023
- Filed court documents and legal pleadings with court clerk on behalf of attorneys.
- Organized documents to manage paper and electronic filing systems of clients.
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Prepared and drafted correspondence and legal forms to maintain smooth communications.
- Improved communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
Food Service Director
Devers ISD
10.2010 - 09.2022
- Oversaw daily operations in the kitchen, ensuring timely meal preparation and delivery for large-scale events or busy dining periods.
- Maintained high standards of cleanliness and sanitation, ensuring compliance with all health department regulations.
- Managed budgets effectively, controlling costs through efficient inventory management and supplier negotiations.
- Monitored food quality and freshness during all stages of preparation, storage, and service to ensure consistently excellent dining experiences for guests.
- Developed a strong team atmosphere within the kitchen staff, enhancing productivity and employee retention rates.
- Developed strategies for minimizing waste during food preparation processes by utilizing proper portioning techniques and reusing ingredients when appropriate.
Secretary to Principal
Devers ISD
01.2005 - 11.2006
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Screened visitors and issued badges to maintain safety and security.
Secretary
Mark Morefield & Associates
07.2003 - 11.2004
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Maintained strict confidentiality of sensitive information to protect client privacy and uphold professional ethics.
- Facilitated communication between clients and attorneys, ensuring prompt responses to inquiries.
- Arranged for delivery of legal correspondence to clients, witnesses, and court officials.
- Organized files for court proceedings.
- Received and placed telephone calls to clients and prospective clients.
- Provided exceptional customer service when greeting clients and answering phone calls, fostering a welcoming environment.
Executive Assistant to President of Energy Trading
Dynegy Inc.
05.1998 - 07.2003
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
Senior Secretary/Lead Contract Administrator
MAPCO Supply & Trading/LEXAS OIL, LLC
04.1995 - 05.1998
- Safeguarded sensitive information with strict adherence to confidentiality protocols and data protection regulations.
- Streamlined office processes by implementing efficient filing and organizational systems.
- Supported departmental goals by providing reliable assistance to colleagues as needed, effectively demonstrating teamwork skills and a strong sense of responsibility.
- Contributed to project success by providing administrative support to cross-functional teams as needed during key initiatives or campaigns.
- Managed high-level correspondence, ensuring timely responses and accurate information dissemination.
- Demonstrated exceptional attention to detail when proofreading documents or reviewing contracts before distribution to ensure accuracy and compliance with organizational standards.
- Organized company events such as holiday parties or team-building exercises to foster a positive work culture within the organization.
- Coordinated travel arrangements for executives, including flight bookings, hotel reservations, and ground transportation logistics.
- Maintained daily report documents, memos and invoices.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Booked airfare, hotel, and ground transportation to coordinate office travel.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Education
High School Diploma -
Liberty High School
Liberty, TX05.1983
Skills
- Fast Learner
- Scheduling/Planning
- Microsoft Office
- Calendar Management
- Legal Document Preparation
- Client Communication
- Administrative Support
- Document Preparation
- Writing and editing
- Client Support
- Notary Public
- Office Management
- Organizational Efficiency
Timeline
Legal Assistant
Law Office Of Michelle Mangum-Merendino
06.2023 - Current
Legal Assistant
Sullilns & Johnston
09.2022 - 06.2023
Food Service Director
Devers ISD
10.2010 - 09.2022
Secretary to Principal
Devers ISD
01.2005 - 11.2006
Secretary
Mark Morefield & Associates
07.2003 - 11.2004
Executive Assistant to President of Energy Trading
Dynegy Inc.
05.1998 - 07.2003
Senior Secretary/Lead Contract Administrator
MAPCO Supply & Trading/LEXAS OIL, LLC
04.1995 - 05.1998
High School Diploma -
Liberty High School
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