Deirdre Wynne
Livermore,CA
Overview
28
28
years of professional experience
Work History
Senior Administrative Assistant
Electric Power Research Institute (EPRI)
06.2019 - 07.2023
- My current role is supporting the Director of Environmental Sciences and Technology Sector which merged with the Generation Sector
- Managing his calendar, scheduling meetings both internal and external, typically via Webex especially during Covid restrictions as virtual meetings had taken precedence
- I manage and reconcile external purchase and travel expenses through Concur as well as my own travel expenses
- I support and reconcile our team's purchases via PCard
- I moderate our advisory meetings at which several hundred clients are in attendance over a period of 1 week, semiannually
- Attending Technology Transfer Awards annually on-site meeting support for virtual meetings (via Webex), award presentation assistance, Member and Guest support, award procurement, shipping to those not in attendance, internationally
- With our team, registered guests, provided name badges and created table tent cards for meeting rooms
- Coordinate and attend weekly staff meetings and coordinate via Webex for remote teams
- Support of programs within the Generation Sector include Low-Carbon Resource Initiative, Research Advisory Committee, Technical Collaboration Network, Air Quality and Safety, Air Quality and Measurements, and Carbon Capture and Storage
- Meeting coordination, vet legal documents for publication via iThenticate
- Website creation and maintenance in conjunction with Operations and Web Services, build new sites with client logos, links, upload presentations & documents as well as maintain secure access to restricted sites, maintain content, update newest company logos and distribute latest Power Point templates to Program Managers for meetings for the new year
- Build pptx slides at the request of program managers
- Our main file sharing is through Box, which is maintained for several folders and files for various programs within our company
- Our preferred virtual meetings are held via Webex; however, we do attend external occasional Zoom meetings
- Prior to working remotely due to Covid-19 restrictions, travel to destination advisory meetings would occur semi-annually
- During these meetings, meeting room technology support and Cvent client registration were part of my duties, in addition to being site contact for hotel staff and sales
- I manage our funding members through CRM and SAP to ensure all members are included in Sector meetings, whether Nuclear, Power Deliver or Generation
- In office responsibilities included preparation of auditorium AV for company-wide virtual meetings with East Coast HQ, in addition to preparing conference rooms for staff meetings and guest meetings
- Ordering supplies, maintaining professional subscriptions.
Administrative Assistant
Black & Veatch
01.2018 - 04.2019
- Administrative Assistant & Office Manager, supporting VP Operations in PG&E specific contract for installation of EV Charging Stations
- Vetted sub-contractors for experience in utility construction and specifically OSHA safety records
- Assisted with bid packages for replacing aging pole lines, created spreadsheets for labor, hours, materials, travel time, vehicle expenses
- Assisted lead Safety Manager, conducted PG&E Substation Safety Orientation, administered preemployment drug testing and issued Certification, PPE, PG&E hard hat Safety Stickers
- Assisted in onboarding new employees
- Managed day-to-day operations of the office, greeted guests and maintained office supplies.
Operations Supervisor, Front End Operations, Merchandising Supervisor, Electrical Department
THE HOME DEPOT
12.2016 - 01.2018
- Providing customer service excellence through optimal processes
- Train, coach and develop front-end staff to ensure customers receive outstanding experiences
- Use active listening skills with customers and associates, as well as critical thinking skills to find solutions to all problems
- Develop talent and awareness with a focus on increasing accuracy and metrics standards.
Executive Assistant to the CEO, CFO and COO
ACCESS INFORMATION MANAGEMENT
08.2014 - 12.2016
- Provided administrative support to the CEO, COO and CFO handling all correspondence, email and phone calls
- Coordinated extensive international and domestic travel for officers, board members and guests
- Obtain travel documents: Visas, TSA and Global Entry
- Discretion handling confidential and proprietary information and documentation
- Coordinator for multiple conference rooms and WebEx video meetings in multiple international time zones
- Prepare expense reports with Excel and reconcile multiple corporate card expenses with Concur
- Event Coordinator, vendor relations and contract administrator for all corporate events and trade shows
- Excellence in prioritizing, deadlines, organization and problem solving
- Facility maintenance, weekly catering, order equipment and supplies
- Onboard new team members, provide security access and ID badges, coordinate with IT for new corporate emails.
Senior New Business Representative - Project Manager
PACIFIC GAS & ELECTRIC COMPANY
02.2003 - 08.2013
- Coordinator of underground utility construction for large scale residential subdivisions and mixed-use development projects handling 70-80 jobs concurrently (200-600A)
- Coordinate and communicate all phases of construction from design submittals to final construction
- Communicate joint trench variance approvals between inspectors, engineers and designers
- Create electronic and hard copy job packages for the construction department including final approved prints, inspections, scheduling, redline changes and all-builts, utilizing SAP WM to document all communications
- Contract creation and administration, verify complete payment prior to scheduling construction
- Liaison to City Planning Management: traffic control, road improvements, parks and streetlights, attend City Planning Meetings.
Operations Manager
THE HOME DEPOT
11.1995 - 02.2003
- Managed and supported 85 associates in Ops departments: receiving and deliveries, computer room, vault, front-end and phone center departments
- Training Manager, event coordinator, equipment maintenance, facility maintenance, security administrator
- Interview and screen applicants, offer employment packages, negotiate wages
- Previous position was Receiving manager, Auditor, forklift trainer.
Education
AA - General Education and Licensed Cosmetologist
Skyline College
San Bruno, CASkills
- SAP (10 years)
- EXCEL (10 years)
- ADP (4 years)
- AUTOCAD (7 years)
- Salesforce (3 years)
- Adobe (7 years)
- Microsoft Office (10 years)
- SAP CRM
- Microsoft SharePoint
- Web Services
- VoIP
- Calendar Management
Timeline
Senior Administrative Assistant
Electric Power Research Institute (EPRI)
06.2019 - 07.2023
Administrative Assistant
Black & Veatch
01.2018 - 04.2019
Operations Supervisor, Front End Operations, Merchandising Supervisor, Electrical Department
THE HOME DEPOT
12.2016 - 01.2018
Executive Assistant to the CEO, CFO and COO
ACCESS INFORMATION MANAGEMENT
08.2014 - 12.2016
Senior New Business Representative - Project Manager
PACIFIC GAS & ELECTRIC COMPANY
02.2003 - 08.2013
Operations Manager
THE HOME DEPOT
11.1995 - 02.2003
AA - General Education and Licensed Cosmetologist
Skyline College
Similar Profiles
Chujie CINDY FengChujie CINDY Feng
Assistant Engineer (Power Data & Environmental Analyst) at Electric Power Research Institute, China Southern Power Grid Guizhou BranchAssistant Engineer (Power Data & Environmental Analyst) at Electric Power Research Institute, China Southern Power Grid Guizhou Branch
Emily MajdiEmily Majdi
Senior Technical Leader Level 2 at Electric Power Research InstituteSenior Technical Leader Level 2 at Electric Power Research Institute
Daisy CabaDaisy Caba
Technical Assistant at EPRITechnical Assistant at EPRI
Kenny LeKenny Le
Cashier/Head Waiter at Saigon CafeCashier/Head Waiter at Saigon Cafe
JONATHAN MILLANJONATHAN MILLAN
Front of House Employee at Sonics Drive InFront of House Employee at Sonics Drive In