Deisy Rojas

Work History

Office Manager/Special Projects

REEF Technology

Miami, USA

01.2018 - 02.2024

Company Overview: Fast-paced startup company
Organized office functions and oversaw the office's daily operations with 400+ employees
Created and maintained great relationships with property management, security, vendors, and all departments within the company.
Worked closely with IT and HR
Point of contact for employees.
Lead a team of administrative team members, cleaning crew, and receptionist.
Handled confidential and sensitive information with discretion.
Coordinated meetings, conferences, and events.
Scheduled meetings and managed multiple calendars
Ordered and maintained inventory of office supplies
Arranged complex domestic and international travel
Reconciled expenses for the executive team.
Handled correspondence
Fast-paced startup company
Developed and implemented office policies and procedures.

Executive Assistant to CEO

REEF Technology

Miami, USA

01.2018 - 01.2023

Oversaw day-to-day administrative and project-related responsibilities
Conducted extensive research on behalf of the executive team members
Supported CEO in day-to-day activities, managing priorities, and ensuring seamless communication
Compiled reports and gathered information for meetings
Assisted with special projects and initiatives as assigned by the CEO, contributing to the overall success of the organization
Fast-paced startup company
Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
Maintained confidential records and files related to executive operations.
Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.

Executive Administrative Assistant for the General Counsel and Director of Planning & Development

Miami Parking Authority

Miami, USA

01.2009 - 01.2017

This position provides administrative support to the General Counsel and the Planning & Development Director on a variety of tasks related to each department
Serve as custodian of records for purposes of responding to public records requests
Update litigation files to ensure timely responses to the courts, administrative agencies, and other third parties
Update insurance claim files to facilitate timely and accurate disposition of liability claims
Managed calendar mediations, hearings, depositions, interrogatories, etc., as instructed
Assisted and facilitated communications between MPA, the Office of the City Attorney, Office of Risk Management, outside counsel, Florida League of Cities, and other third parties
Follow through to ensure a contract is completely executed by the named parties as indicated on the signature page and alert the supervisor to circumstances preventing timely execution
Attended meetings from time to time as may be requested by supervisor
Custodian of plans, surveys, proposals, and other departmental files
Act as liaison between Planning & Development and various departments within the City, vendors, property owners, consultants, developers, and the general public
Submit and follow-up on permit applications, warrants and plans submitted to the city for projects as needed
Assisted in maintaining department budget and processing invoices
Provides support including preparation of agendas, minutes, correspondence, and memos, filing, opening, and evaluating mail, scheduling setting, and preparing for meetings, responding to requests for information, and assisting with other support as assigned
Conducted required research in conjunction with development and special projects
Assisted with procurement and purchasing duties as needed
Responsible for producing a variety of written work including letters, memorandums, summaries, and preliminary development of presentations and reports
Ability to multitask and prioritize daily workload

Executive Administrative Assistant to Director of Operations (Promoted to support General Counsel)

Miami Parking Authority

Miami, USA

01.2009 - 01.2017

Provide executive level administrative support to the Director of operations and the entire operations department
Maintain and manage five calendars
Handle complaints and solve problems concerning the Operations Department
Interact with customers, the general public and attend meetings on behalf of the Director of Operations
Transcribe and type general correspondence for the Director of Operations and the department of Operations
Process monthly expense reports for the operations department
Arrange and coordinate travel arrangements
Coordinate and set up high level conference calls, board, and management meetings
Maintain important key log
Process, create and maintain numerous reports
Perform other duties as assigned

Office Manager/Executive Administrative Assistant to the COO

ELM LOCATING & UTILITY SERVICES

Doral, USA

01.2006 - 01.2009

Hired to support the COO and oversee the office operations including the tracking of inventory supplies, vendor relations and staff productivity
Implement purchase order system that tracked invoices for inventory management, and service contracts resulting in clarification of business expenses and subsequent cost reductions of 25%
Prepared expense reports and followed-up of reimbursement
Organized and distributed service information to office staff and over 75 field personnel
Manage payroll functions, HR data management, and staff of 2 field dispatchers
Support company executives through participation as key administrator during vendor and client negotiations

Summary

Overview

Work History

Office Manager/Special Projects

Executive Assistant to CEO

Executive Administrative Assistant for the General Counsel and Director of Planning & Development

Executive Administrative Assistant to Director of Operations (Promoted to support General Counsel)

Office Manager/Executive Administrative Assistant to the COO

Education

Microsoft Office Certification -

Skills

Timeline

Software

Languages

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