Deja Binns
Torrance,CA
Summary
Forward-thinking project management specialist confident in leading team members, managing schedules and coordinating resources. Keeps projects on-track with decisive supervision and quick problem-solving. Persuasive in communicating and negotiating with internal team members, vendors and other stakeholders.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Project Coordinator
RWBID Construction Management
Torrance, CA
11.2021 - 12.2022
- Liaised with customers, addressed inquiries, handled meeting requests, and answered billing questions to provide outstanding customer care.
- Researched potential vendors to identify cost savings opportunities related to office supplies or services.
- Monitored office supplies to replenish needed inventory before depletion.
- Negotiated with project stakeholders or suppliers to obtain resources or materials.
- Assisted project manager in drafting schedules and related documentation.
- Produced status reports for customers and senior management.
- Established work procedures or schedules to organize the daily work of administrative staff.
Project Coordinator
JKH Consulting Services
Los Angeles, CA
06.2019 - 10.2021
- Managed project documents using E-Builder construction management software, prioritizing tasks and deadlines to ensure timely delivery of critical items
- Updated contact lists regularly when changes occur in employee status or contact information.
- Prepared and prioritized calendars and correspondence.
- Scheduled appointments, meetings, and events for management staff.
- Organized and maintained filing systems for physical and electronic documents, ensuring the accuracy and confidentiality of records.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Professionally greeted visitors, responding to inquiries and directing them to appropriate personnel.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
Receptionist
TRS Staffing Solutions
Los Angeles, CA
09.2017 - 06.2019
- Coordinated pick-up and delivery of express mail services.
- Monitored reception area to provide a consistently safe, hazard-free environment.
- Managed complex calendar scheduling with a focus on the proper allocation of executive availability
- Served as company concierge to employees requiring assistance help with travel arrangements.
- Established and updated work schedules to account for changing staff levels and expected workloads
- Responded to emails and other correspondence to facilitate communication and enhance business processes
Document Control Clerk
Premier Infusion Care
Los Angeles, CA
09.2015 - 02.2017
- Completed documents and work requests according to company standards.
- Monitored noncompliance issues related to documentation requirements and reported such findings to management staff.
- Uploaded documents to control sites, tracked transmittals and coordinated revisions.
- Maintained a log of all changes made to documents, including versions, dates and authors.
- Developed electronic, CD and hardcopy data books.
- Administered document access and revision rights to personnel to maintain documentation integrity.
- Created and edited documents, mail merges and graphics using diverse programs.
Education
Associate of Business Administration -
El Camino College
06.2023
Skills
- Customer Management
- Time Management
- Change Management
- Spreadsheet Tracking
- Virtualization
- Good Judgment
- Relationship Building
- Personnel Management
- Budget Preparation
- Project Coordination
- Deadline Adherence
- Project Management
- Attention to Detail
- Workflow Optimization
- Expense Reporting
- Invoice Processing
- Minute Taking
- Meeting Planning
- Clerical Support
- Office Administration
- Document Control
- Filing
- Data Entry
- Report Writing
- Reception Oversight
- Calendar Management
- Travel Coordination
- Database Management
- Quality Assurance
- Scheduling
- Mail Handling
- Information Security
- Appointment Scheduling
- Search Engine Optimization
- Technical Analysis
- Schedule Management
- Document oversight
- Technical Support
- Software Development
- Programming
- Technical Writing
- Presentation ability
- PPE Compliance
- Google Workspace
- Written Communication
- Teamwork and Collaboration
Certification
- Cyber Security Certification
- Mental Health First Aid Certfication
- CPR Certification
Personal Information
Title: Document Control Specialist | Administrative Assistant
Affiliations
- Application Developer Certification
Languages
Spanish
Limited
References
References available upon request.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins
Timeline
Project Coordinator
RWBID Construction Management
11.2021 - 12.2022
Project Coordinator
JKH Consulting Services
06.2019 - 10.2021
Receptionist
TRS Staffing Solutions
09.2017 - 06.2019
Document Control Clerk
Premier Infusion Care
09.2015 - 02.2017
Associate of Business Administration -
El Camino College