Déja White
Bridgeport,CT
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.
Overview
5
5
years of professional experience
Work History
Administrative Assistant
Rising Ground
Current - Current
- Filing and storing case sensitive documents, submitting census count to NYC ACS and OCFS, ensuring both NSD facilities are up to ACS and OCFS codes and compliance, processing orders, monthly spending replenishment, and reimbursements.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Created and maintained databases to track and record customer data.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Executive Administrative Assistant
Sheltering Arms Children and Family Services
01.2021 - 01.2023
- Scheduled interviews and booked meeting rooms for conferences and meetings, entered facility incident reporting data into ACS database and placed orders for 9 juvenile justice facilities and the office as well.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Updated and maintained confidential databases and records.
- Facilitated training and onboarding for incoming office staff.
- Organized and coordinated conferences and monthly meetings.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Enhanced communication between departments through proactive coordination of meetings and events.
Administrative Assistant
Sheltering Arms Children and Family Services
01.2019 - 01.2021
- Processed incoming juvenile youth intake paperwork, scheduled interviews for new hires, ensured all facility units met ACS regulations, submitted orders for housed youth, medical office, and kitchen staff, and maintained data entry for all staff compliance training.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed filing system, entered data and completed other clerical tasks.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
Education
Some College (No Degree) -
Queensborough Community College
Queens, NYSome College (No Degree) -
College of Staten Island
Staten Island, NYSkills
- Microsoft Excel (spreadsheet)
- Time management
- Eloquent communication
- Calendar management
- Database management
- Coordinating meeting times/dates among large groups
- Attention to detail
- Multitasking
- Appointment Scheduling
- Database Management
- Calendar Management
- Invoice Processing
- Filing and Data Archiving
- Human Resources Management (HRM)
- Microsoft Outlook
Timeline
Administrative Assistant
Rising Ground
Current - Current
Executive Administrative Assistant
Sheltering Arms Children and Family Services
01.2021 - 01.2023
Administrative Assistant
Sheltering Arms Children and Family Services
01.2019 - 01.2021
Some College (No Degree) -
Queensborough Community College
Some College (No Degree) -
College of Staten Island
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