Summary
Overview
Work History
Education
Skills
Timeline
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Delia Gutierrez

Pauma Valley,CA

Summary

Reliable Secretary driven to promote operational efficiency through advanced administrative and decision-making abilities. Insightful and productive team member with active communication skills. Employs flexible approach to resolving daily issues. Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Hardworking employee with customer service, multitasking, and time management abilities. Devoted to giving every customer a positive and memorable experience.

Overview

9
9
years of professional experience

Work History

Tribal Secretary

La Jolla Band of Luiseno Indians
Pauma Valley, CA
12.2021 - 05.2024
  • Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
  • Created agendas and took minutes during meetings; distributed notes in a timely manner afterwards.
  • Processed invoices for payment; tracked payments received from vendors and clients.
  • Developed an efficient document tracking system which allowed quick access to all necessary paperwork.
  • Provided administrative support to the Office Manager and other staff members.

Admin Fire Department

La Jolla Band of Luiseno Indians
Pauma Valley, CA
07.2018 - 12.2021
  • Participated in team meetings providing input on project status updates.
  • Typed memos, correspondence, reports, forms, spreadsheets, presentations using word processing software.
  • Processed invoices received from vendors according to established procedures.
  • Developed a tracking system to monitor progress of specific tasks assigned by management.
  • Answered incoming calls, took messages, and directed callers to appropriate parties.
  • Managed databases related to departmental operations ensuring accuracy of entries.
  • Scheduled meetings, appointments, and travel arrangements for department personnel.
  • Performed general clerical duties including photocopying, faxing, mailing.
  • Operated photocopiers and scanners, facsimile machines and personal computers.

Admin Assistant

La Jolla Band of Luiseno Indians
Pauma Valley , CA
03.2015 - 07.2018
  • Scheduled appointments between clients and customers and internal staff members.
  • Updated contact lists regularly when changes occur in employee status or contact information.
  • Facilitated communication between different departments within the organization.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Handled confidential documents in an organized fashion according to established protocol.
  • Greeted visitors and provided general information about the company.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
  • Answered questions from customers regarding products and services offered by the company.
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Managed office supplies inventory and placed orders when necessary.
  • Created travel arrangements and distributed travel details to appropriate personnel.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Processed invoices for payment using accounting software applications.
  • Provided administrative support to the executive team, including scheduling meetings and managing calendars.
  • Managed incoming calls while providing information or transferring callers to appropriate personnel.
  • Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
  • Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.

Education

High School Diploma -

Valley Center High School
Valley Center, CA
06-2001

Skills

  • Supply Ordering
  • Database Management
  • Appointment Scheduling
  • Sales Support
  • Payroll Administration
  • Letter writing
  • Office Administration
  • Meeting Coordination
  • Complex Problem-Solving
  • Minute Taking
  • Office staff leadership
  • Administering payroll
  • Document Preparation
  • Confidentiality understanding
  • Vendor relations skills
  • Scheduling
  • Business Administration
  • Meeting planning

Timeline

Tribal Secretary

La Jolla Band of Luiseno Indians
12.2021 - 05.2024

Admin Fire Department

La Jolla Band of Luiseno Indians
07.2018 - 12.2021

Admin Assistant

La Jolla Band of Luiseno Indians
03.2015 - 07.2018

High School Diploma -

Valley Center High School

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Delia Gutierrez