Delia Guzmán
South Gate,CA
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
10
10
years of professional experience
Work History
Administrative Analyst
County of Los Angeles Department of Parks & Recreation (Contract)
08.2023 - Current
- Onboard all the applicants for Core and Community Program Partnership, conduct the preliminary interview to collect pertinent information for internal assessment of Core vs Community Program Partnership qualifications
- Manage all internal and external communication to qualify the applicants, process their applications, confirm availability of facilities, confirm requirements for staffing, capture all direct contribution parameters for the preparation of the agreements
- Provide, maintain and update all necessary application status and action items for weekly check-in meetings with various agencies
- Act as an account representative for all external and internal inquiries, revisions, complaints, and customer service requests for all Core and Community Program Partnerships
- Provide all pertinent information internally to review and finalize formal agreement process qualifications
- Experience in a staff capacity analyzing and making recommendations for the problems or organization, systems and procedures, programs, budget, and human resource management
- Demonstrate ability and skill to organize thoughts and compose/format written documents or summary analysis on Word and Excel.
Operations Coordinator
Burgueño Trucking Inc.
12.2020 - 08.2023
- Invoicing, organizing/inputting receipts into expense report, ordering and purchasing/negotiating parts
- Automotive part budgeting
- Coordinate/review contracts with clients
- Dispatching, finalizing contracts, processing employee checks, and check requests
- Creating/updating spreadsheets with additional loads and/or stops, call clients with discrepancies
- Resolve issues with clients and permits
- Create monthly expense reports of diesel costs, surcharges, and changes with clients
- Schedule vehicle/rig maintenance and designate vehicles accordingly.
Executive Assistant to VP
Mapletree US Management LLC
06.2018 - 10.2018
- Maintain asset accounts and lease contracts
- Liaison between Attorneys and VP
- Make travel arrangements and process travel reimbursement claims
- Schedule meetings and events, input on office budget
- Schedule equipment maintenance and assist in problem resolutions
- Onboarding new employees.
Legal Assistant
Lawyers For Justice P.C.
11.2017 - 06.2018
- Maintain files and records
- Serve/file/draft legal documents and e-file
- Schedule/cancel Court Calls
- Knowledge of state and local court rules
- Screening and transcribing calls while performing intakes and consultations
- Copying, faxing, emailing, creating and maintaining schedules for attorneys.
Site Manager/Assistant to the Office Administrator
Ricoh-Vedder Price LLP
04.2015 - 11.2017
- Manage records retrieval using Iron Mountain and ARM
- Survey new accounts by designing and implementing office policies and establishing standards and procedures; measuring results against standards; making necessary adjustments
- Oversee reception area, guests, heavy calendaring/scheduling events/meetings, screen calls/inquiries, directing guests, and route/answer correspondence
- Maintain office administrator’s calendar and firm’s out-of-office calendar
- Maintains office efficiency by planning and implementing office systems, layouts, employee training, KPIs, and equipment procurement
- Oversee office move and renovation by working closely with multiple subcontractors on multiple projects and coordinating with vendors on a day to day installation projects
- Troubleshooting issues relating to installations
- Assist with trial prep and produce all printing and binding projects such as depositions, closing sets, and exhibits
- Manage vendor accounts/files/contracts, invoicing, accounts payable, negotiate accounts, and check requests
- Manage/maintain inventory and budget of all office supplies
- Complete monthly operations reports by collecting statistical information on day to day activity to report to the operations manager with forecasting for next month.
Mailroom Department Lead
Williams Lea-O’Melveny & Myers LLP
01.2014 - 04.2015
- Use PSship for mailing, packaging, and invoicing services
- Opened and reviewed all incoming mail pertinent to court dates
- Closed dismissed and settled matters and opened new matters
- Developed and integrated inventory controls
- Allocate invoices using Chrome River
- Reconcile monthly petty cash
- Operate the mailroom front desk
- Support hospitality and office services departments.
Education
B.S. Degree in Business Administration with an option in Operations and Supply Chain Management -
California State University of Los Angeles
01.2021
Associates Degrees in Business Administration -
Cerritos Community College
01.2019
Paralegal Certificate -
California State University of Los Angeles
11.2018
Skills
- Bilingual- read/write Spanish
- Proficient in Excel and Microsoft Office Suite
- Experienced in Symphony, Aardvark, Net Sort software, Citrix, Oracle, Automated Records Management, MRM, and Chrome River, West Law
- Excellent customer service skills
- Strong interpersonal skills
- Able to handle confidential or sensitive information
Timeline
Administrative Analyst
County of Los Angeles Department of Parks & Recreation (Contract)
08.2023 - Current
Operations Coordinator
Burgueño Trucking Inc.
12.2020 - 08.2023
Executive Assistant to VP
Mapletree US Management LLC
06.2018 - 10.2018
Legal Assistant
Lawyers For Justice P.C.
11.2017 - 06.2018
Site Manager/Assistant to the Office Administrator
Ricoh-Vedder Price LLP
04.2015 - 11.2017
Mailroom Department Lead
Williams Lea-O’Melveny & Myers LLP
01.2014 - 04.2015
B.S. Degree in Business Administration with an option in Operations and Supply Chain Management -
California State University of Los Angeles
Associates Degrees in Business Administration -
Cerritos Community College
Paralegal Certificate -
California State University of Los Angeles
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