Demi Clark
Irvine,CA
Summary
Seasoned Executive Administrative Assistant with background in managing executive schedules, coordinating meetings and travel arrangements, and maintaining smooth office workflows. Known for strong organizational skills and ability to handle multiple high-priority tasks concurrently. Demonstrated track record of improving efficiency and communication within the office environment. Always ready to leverage these skills in a challenging new role. Experienced in fast-paced environments and adaptable to last-minute changes. Thrives under pressure and consistently earns high marks for work quality and speed.
Overview
16
16
years of professional experience
Work History
Executive Administrative Assistant
Macy's Logistics and Operations
City of Industry, California
07.2023 - Current
- Managed executive calendars and scheduled appointments efficiently.
- Coordinated travel arrangements and prepared detailed itineraries.
- Maintained confidential files and organized documentation systematically.
- Supported department projects by facilitating communication among team members.
- Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
- Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
Administrative Assistant
Los Angeles County Bar Association
Los Angeles, CA
03.2015 - 06.2023
- Provide administrative support to senior executives, including calendar management, meeting coordination
- Manage office operations, including inventory management, office supplies procurement, and equipment maintenance
- Coordinate and schedule meetings, ensuring all necessary materials and resources are prepared in advance
- Prepare and edit correspondence, reports, and presentations for internal and external communications
- Maintain organized filing systems for both digital and physical documents, ensuring easy access and retrieval
- Assist in the planning and execution of corporate events and meetings, including logistics and vendor coordination.
Office Assistant
California Realtors Association
Los Angeles, CA
09.2012 - 03.2015
- Delivered comprehensive administrative support to membership department, managing data entry and document preparation.
- Updated member database to ensure accuracy and timeliness of information.
- Coordinated membership renewals and addressed member inquiries promptly.
- Assisted in organizing events, workshops, and meetings for members.
- Prepared and distributed meeting agendas, minutes, and relevant documentation.
- Communicated effectively with clients and families regarding care services.
Front Desk Coordinator
California Consumer Attorneys
Huntington Beach, CA
09.2009 - 08.2012
- Managed front desk operations and ensured smooth daily workflow.
- Greeted and assisted visitors with professionalism and courtesy.
- Handled incoming calls, directing inquiries to appropriate departments.
- Collaborated with team members to improve front desk processes.
- Trained new staff on front desk procedures and customer service standards.
- Processed mail and packages, ensuring timely distribution within the office.
Education
Associate of Science - Business Administration And Management
Ashford University
Tucson, AZ05-2020
Bachelor of Science - Entrepreneurship
Colorado Technical University
Colorado Springs, CO05-2015
Skills
- Office administration
- Scheduling and calendar management
- Recruiting and interviewing
- Customer relationship management
- Team collaboration
- Communication strategies
- Time management
- Problem solving
- Attention to detail
- Project coordination
- Microsoft Office Suite proficiency
- CRM systems expertise
- Video conferencing tools
- Invoice processing
- Multi-line phone systems operation
- Typing speed of 40 wpm
Websites
Timeline
Executive Administrative Assistant
Macy's Logistics and Operations
07.2023 - Current
Administrative Assistant
Los Angeles County Bar Association
03.2015 - 06.2023
Office Assistant
California Realtors Association
09.2012 - 03.2015
Front Desk Coordinator
California Consumer Attorneys
09.2009 - 08.2012
Associate of Science - Business Administration And Management
Ashford University
Bachelor of Science - Entrepreneurship
Colorado Technical University