Summary
Overview
Work History
Education
Skills
Years Of Experience
Current Role
Languages
Timeline
Generic

Denise Acosta

Pomona,CA

Summary

Specialist Denise Acosta has demonstrated proficiency in establishing Document Control Management project accounts, developing and updating CPM construction schedules, and managing subcontracts and documentation purchase orders. She excels in providing administrative support to Project Superintendents, delivering leadership and training to project staff and engineers, and serving as a Project Controls Specialist for over 6 years. Denise’s expertise extends to overseeing the planning, environmental clearance, design, and construction of projects on the state highway system, adhering to California Department of Transportation (Caltrans) oversight and following Caltrans’ standards and procedures. She has successfully managed projects on commuter and freight rail lines under the Federal Transit Administration (FTA) and Southern oversight. In addition to her hands-on project management skills, Denise actively contributes to the development and maintenance of Performance Measurement using Primavera P6 Baseline (PMB). She is committed to researching and implementing best business practices, further enhancing her capabilities in the dynamic field of project management.

Overview

12
12
years of professional experience

Work History

SR. Assisting Project Manager

Worley
07.2023 - 10.2023
  • Supported project managers in maintaining schedules, total cost estimates, and status reports
  • Monitored project schedule progress, actual expenditures vs
  • Budget, and identified emerging problem areas
  • Ensured effective cost control and budget management practices
  • Aided in developing & reviewing baseline schedules, monthly schedules, as-built schedules, and time impact analysis
  • Collaborated with Project Management using earned value management techniques for aligned schedule and costs
  • Verified progress and reviewed performance trends
  • Assisted in financial processes, including invoice processing, requisitions, budget accruals, and variances
  • Investigated causes of variances between planned and earned/ actual progress and documented findings
  • Identified, analyzed, and documented project variances, concluding on possible impacts
  • Produced weekly/monthly project control reports for client and internal management review
  • Interfaced with clients and internal management to report
  • Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
  • Implement efficient work-flow process, initiate and track document reviews
  • Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, and numbering, assigning, distribution

Assistant Project Manager & Document Controller

Riverside County Transportation Commission
01.2023 - 06.2023
  • Company Overview: (Bechtel)
  • Oversaw the planning, environmental clearance, design, and construction of projects on the state highway system, following Caltrans’ standards, and on commuter and freight rail lines under FTA and SCRRA oversight
  • Collaborated with the substation's documentation gathering for projects under BNSF and/or UP oversight, adhering to their standards
  • Monitored project budget integrity and forecast in line with approved standard operating procedures
  • Provided quality assurance to College functional staff on financial tracking and cost performance
  • Conducted cost variance analysis of reported data to identify trends and mitigate potential budget impacts
  • Reviewed and analyzed monthly cost reports, monthly progress reports, contract change orders, and amendments
  • Evaluated the impact of change orders and amendments on budget and timetable
  • Reviewed the financial section of Proposed Board Actions for accuracy and ensured compliance of invoices with proper coding
  • Reviewed task order requests, change orders, and amendments for budget availability, accurate cost coding, and reporting
  • Interacted with technical discipline leads to address issues impacting the budget and ensure policy implementation
  • Administered document controls strategy, systems, and policies, including authoring, approval, publishing, version control, and archiving of project documents
  • Maintained electronic project record files, copied and scanned documents for distribution and storage
  • Prepared records for inactive storage according to the Records Retention Schedule
  • Assisted in providing training to project personnel on document control and record retention policies, procedures, and project management system use
  • Supported regular audits of document controls processes and procedures
  • Provides Quality Assurance / Quality Control (QA/QC) audits of the hardcopy Document Control files and the Electronic Document Control files
  • Continuously monitors the transit and storage of documents throughout the organization to validate correct processing and recording
  • Provides audit results as applicable for continuous improvement
  • (Bechtel)

Project Controls Specialist

Southern California Edison
06.2022 - 11.2022
  • Company Overview: (Electrical Consultants, Inc.)
  • Assisted Project Managers and Engineers in planning and scheduling duties, maintaining project schedules, cost estimates, and status reports
  • Monitored project schedule progress, actual expenditures vs
  • Budget, and performed quality checks on construction-related documents using KOFAX scanning software
  • Served as a Public Works Project Manager, handling bidding, subcontract scope of work, pricing of owner and subcontractor change orders, and verification of costs
  • Assisted in developing and reviewing baseline schedules, monthly schedules, as-built schedules, and time impact analysis
  • Project Team meetings, developing routine reports and key performance metrics to gauge a Project Team’s effectiveness (e.g
  • Average RFI response time chart), and taking an energetic approach towards establishing and maintaining control
  • Implements and directs documentation procedures in storing, updating, and distributing engineering documents, including blueprints, mechanical drawings, specification sheets, etc., and ensures that documents are stored in the correct version
  • Verified charge codes for purchase requisitions and change orders to ensure proper cost accounting in the Petrochemical SCE environment
  • Prepared Requests for Information (RFI), conducted analytical assessments, including life cycle cost analysis, estimates to complete forecasts, and root cause analysis
  • Supported the development of weekly/monthly cost and status reports for the project team using P6
  • Updated project information using Microsoft Project Online or web-based project management control systems like SAP, P-6 Primavera, and Microsoft
  • Managed change management, forecasting, risk analysis, cost control, and cost reporting
  • Processed EDR’s sheets, tracked them, prepared cost reports, and monitored effective cost control and budget
  • Applied technical drawings, design documents, specifications, and procedures for project deliverables
  • Worked on procurement processes and procedures, including expense reports, project setup sheets, subcontractor invoicing, planning, and field execution
  • Collaborated closely with Edison substation to gather documentation for the project
  • (Electrical Consultants, Inc.)

Project Controls / Document Control

Southern California Edison
01.2022 - 04.2022
  • Company Overview: (Siemens)
  • Assisted consulting teams in Engineering, Compliance, and Technical Services, focusing on NERC Reliability Standards compliance and analyses/tools development
  • Maintained SharePoint libraries for consistent evidence repositories, initiated data requests, and utilized industry-specific software tools
  • Developed materials for distribution and transmission scale interconnection requests, updating authorization deck, schedule, and baseline
  • Managed client relationships, provided updated time-based data, delivered weekly project updates, and attended monthly forecast meetings
  • Maintain metrics and support continuous improvement
  • (Siemens)

Project Coordinator / Assistant Project Manager

Cordoba Corporation
11.2019 - 05.2020
  • Company Overview: Various, Construction Support Services for Gas and Electric Projects
  • Provided material procurement support for facility, pipeline, and station quotes, including requisition/PO coordination, material document control, invoicing, and inspection field support
  • Conducted drawing reviews for conflict checks with gas pipelines, ensuring compliance with gas standards, scoping, permitting, project governance, and design for high-pressure construction project closeout
  • Complied with client project closeout policies and procedures, reviewing material traceability documentation to ensure alignment with specifications and client standards
  • Collaborated with engineers, project managers, and engineering firms to provide guidance on designs/ drawings, design data sheets, and material strength verification
  • Utilized GIS, Blue Beam, and VDI to track pipelines, supported project managers in bidding, subcontract scope of work, pricing, and verification of costs for change orders
  • Various, Construction Support Services for Gas and Electric Projects

Project Controls Specialist

Marathon Petroleum Corporation
01.2016 - 01.2019
  • Company Overview: Energy, Oil Projects
  • Supported Administrative Duties for the Construction Group, adding Construction Checklists and Field Construction Documentation Requirements to Notebooks, ensuring completeness with Construction Leads and checking Project Books
  • Assisted in developing and maintaining the Performance Measurement Baseline (PMB), implementing best business practices, and supporting the use of Earned Value Management (EVM) with the Project Business Manager (PBM)
  • Managed multi-year budgets/baselines, short- and long-term forecasts, and expenditure plans for a portfolio of major projects, tracking and reporting Project Book performance quarterly
  • Ensured compliance with IT SOX requirements throughout the project lifecycle, prepared for project controls closing, and provided updated time-based data for forecasts, weekly project updates, and monthly forecast meetings
  • Contributed to the development and maintenance of estimates, tracked, and maintained project budgets, applied analysis to understand cost and schedule trends, and provided recommendations for corrective actions for variances against plans
  • Administered Cost Control, maintained the Work Breakdown Structure (WBS), and created an integrated master schedule and portfolio views of all projects using P6 reporting tools
  • Assisted Project Managers in validation of ISNetworld QQ data prior to construction mobilization
  • Assisted with bidding, subcontract SOW, pricing of owner, subcontractor change orders and verification of costs / analysis of Cost
  • Energy, Oil Projects

Business Analyst / Document Control

Southern California Edison
01.2015 - 01.2016
  • Company Overview: (Siemens)
  • Developed innovative approaches to minimize repeat discrepancies, created new reports for expenditure transparency, and managed meeting notes and distribution for review and approval, including supporting documentation for vendor payments
  • Communicated with software and professional services vendors on construction documents, confirming design intent, addressing RFIs and submittals, identifying discrepancies, and resolving expeditiously on cost and invoice matters
  • Entered invoice payment requests into program accounting software, analyzed monthly accounting for expenditure controls, and worked directly with external team members on commitments and expenditure issues
  • Collaborated with department personnel on invoice matters, assisted in general vendor payment analysis, conducted data entry for payroll, prepared billing and invoices, expense reports, and managed Document Control Accounts payable
  • Continuously monitors the transit and storage of documents throughout the organization to validate correct processing and recording
  • Procedures, and substantive participation in the development and roll out tools, such as scanning hardware, computer software, EDMS, Auditing
  • (Siemens)

Document Control / Assistant Project Manager

AT&T
01.2012 - 01.2015
  • Registered, controlled, distributed, transmitted, filed, and archived project records using Fusion Electronic Document
  • Managed internal and external drawing and document requests, managed, transmitted, and posted drawing revisions to appropriate documents, and assisted with file migrations and audits, performing administrative tasks as needed
  • Processed Incoming/Outgoing Transmittals and documentation Initiate and track reviews through Bluebeam Sessions
  • Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
  • Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements

Education

Project Management -

P6 Primavera System
03.2025

Financial Records Processor -

Premiere Career College
01.2004

Skills

  • P6 Primavera
  • Microsoft Office Suite
  • Excel
  • Word
  • PowerPoint
  • Outlook
  • Access
  • Microsoft Project
  • Deltek Vantage Point
  • GAAP
  • SAP
  • QuickBooks
  • GIS
  • EDMS
  • SQL
  • ISNetworld Work
  • VMWare
  • Laserfiche Drawings
  • CAD system file
  • BMC Remedy
  • Project Planning
  • Regulatory Audits
  • Data Quality Control
  • Quality Assurance
  • IT Computer Programming
  • Project Initiation
  • Agile
  • Data Reporting
  • Regulatory Compliance
  • Project Coordination
  • DOT knowledge
  • Team Leadership
  • Team Training
  • VDI
  • Project Execution
  • Procore
  • Unifier
  • Bluebeam
  • Project tracking
  • Document management
  • Advanced problem solving
  • Data analysis
  • Technical document control
  • Document control systems
  • Document control support
  • Document control software
  • Document control procedures
  • Audit documentation

Years Of Experience

12

Current Role

Document Control / Assistant Project Controls

Languages

English
Native or Bilingual

Timeline

SR. Assisting Project Manager

Worley
07.2023 - 10.2023

Assistant Project Manager & Document Controller

Riverside County Transportation Commission
01.2023 - 06.2023

Project Controls Specialist

Southern California Edison
06.2022 - 11.2022

Project Controls / Document Control

Southern California Edison
01.2022 - 04.2022

Project Coordinator / Assistant Project Manager

Cordoba Corporation
11.2019 - 05.2020

Project Controls Specialist

Marathon Petroleum Corporation
01.2016 - 01.2019

Business Analyst / Document Control

Southern California Edison
01.2015 - 01.2016

Document Control / Assistant Project Manager

AT&T
01.2012 - 01.2015

Project Management -

P6 Primavera System

Financial Records Processor -

Premiere Career College

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Denise Acosta