Summary
Overview
Work History
Education
Skills
Additional Information
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Denise Bim

Corona,CA
Denise Bim

Summary

Seasoned Payroll Specialist bringing 15 years of experience in payroll management and accounting. Strong track record of effective leadership, collaborative teamwork and articulate communication. Highly adept with key strengths in payroll administration functions, including discrepancy research, regulatory guidelines adherence, complex processing procedures and problem-solving skills.

Overview

18
years of professional experience

Work History

Pacific West Maintenance Inc

Sr. Payroll Specialist/Analyst
01.2020 - Current

Job overview

  • Lead and execute payroll operations to provide accurate and efficient payroll, from leading functional improvements to hands-on data input into ADP and import to QuickBooks.
  • Manage external payroll service provider to ensure accurate and reliable service delivery, and effective system interdependencies requiring single and bi-directional data feeds.
  • Manage garnishment outsourcing reconciling and auditing process through 3rd party vendor.
  • Generate off-cycle payments as required.
  • Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
  • Oversees daily workflow of department.
  • Prepares and maintains accurate records and reports of payroll transactions.
  • Work closely with insurance broker including completing annual workers’ compensation auditing and insurance application forms for renewal.
  • Communicate with insurance broker and carrier on workers' compensation claims; status updates on existing claims and new claims as they occur.
  • Calculates and prepares manual checks and ensures timely mailing to team members.
  • Review and maintain income withholding orders including garnishments, tax levies and child support.
  • Review, enter and file yearly 1099’s; review W2 process.
  • Coordinating with HR department to ensure correct employee data.
  • Review and reconcile payroll transmission to general ledger.
  • Prepare, reconcile, and review payroll account balances.
  • Respond to employees and internal teams when there are payroll inquiries.
  • Prepare reimbursement checks and reconcile ledgers.
  • Assists in quarter end and year end process, agency filing and distribution of W-2s and 1099’s.
  • Acted as liaison with accounting and human resource departments.
  • Resolved payroll discrepancies by collecting and analyzing information.
  • Recommended process improvements and procedures.

Pacific West Maintenance Inc

Payroll Specialist
01.2016 - 12.2019

Job overview

  • Resolved payroll discrepancies quickly and successfully.
  • Provided customer service to employees regarding payroll inquiries and issues.
  • Verified and submitted timekeeping information for accurate and efficient payroll processing.
  • Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
  • Perform tasks to establish and maintain employee payroll records.
  • Verify accuracy of timecards in ADP and communicate issues to employee and/or manager.
  • Updated ADP with employee status changes such as wage, department, and title changes, and terminations.
  • Completed employment and income verifications as necessary.
  • Maintained wage garnishments and W4 data.
  • Maintained employee records.
  • Assisted with record production for audits, benefits, and subpoenas as necessary.
  • Maintained payroll information by collating, calculating, and entering data.
  • Collaborated with internal HR team and directly with associates and managers regarding payroll related issues and questions.
  • Communicated with HR to obtain necessary information to process payroll.
  • Helped with ad hoc projects related to payroll and HR.

Oxnard Management Inc

Bookkeeper /Payroll Administrator
01.2013 - 01.2016

Job overview

  • Established QuickBooks accounting system to reflect accurate financial records. Created business chart of accounts.
  • Recorded deposits and reconciled all company accounts, including bank, credit cards, employee expenses and liability accounts.
  • Completed and submitted semi-monthly payroll for 200 employees, using ADP and QuickBooks Assisted Payroll service.
  • Maintained accurate and complete documentation for CPA.
  • Completed financial reports to inform managers and stakeholders.
  • Performed daily bookkeeping operations.
  • Completed payroll for employees and maintained detailed records of procedures.
  • Reviewed and filed financial documents, coded accounting entries for data processing and posted daily receipts and payments in accordance with all corporate protocols.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Supported operations by communicating with customers, filing documents, and managing data.
  • Reviewed and processed employee expense reports and vendor invoices for payment.
  • Maintained and processed invoices, deposits, and money logs.
  • Matched purchase orders with invoices and recorded necessary information.
  • Oversee company's workers' compensation program and work closely with workers compensation insurance carrier, broker and other third parties to ensure claims are processed and managed timely and effectively.
  • File workers' compensation claims with third-party vendor and ensure claims are received, assigned, and processed timely.
  • Ensure completion of all necessary compliance activities as assigned, including required audits, notice distributions, I-9 compliance, labor law posters or other notices/postings, etc.
  • Responsible for subpoena inquiries.
  • Prepared records and data for regular audits.
  • Renew company's insurance policies such as worker's comp, general liability, and auto insurance.
  • Prepared records and data for Worker's Comp regular audits.
  • Prepare 1099 tax forms at year-end for vendors.

Excell Maintenance Inc

Accounts Payable and Billing Associate
01.2006 - 01.2013

Job overview

  • Reconciled processed work by verifying entries and comparing system reports to balance numbers.
  • Verified vendor accounts by reconciling monthly statements and related transactions.
  • Paid vendors by monitoring discount opportunities and paid employees by receiving and verifying expense reports.
  • Generated financial statements and reports detailing accounts receivable status.
  • Verified vendor accounts.
  • Matched purchase orders to invoices and logged invoices into computer.
  • Reviewed each invoice and requisitions for payment approval.
  • Prepared vendor invoices and processed incoming payments.
  • Assisted manager in conducting internal audits to analyze findings.
  • Managed accounts payable and accounts receivable processes, ensuring timely and accurate processing of invoices, payments, and receipts.
  • Processed and reconcile credit card transactions, ensuring compliance with company policies and procedures.
  • Identified opportunities for process improvements and implement solutions to increase efficiency and accuracy.
  • Reviewed and audit vendor invoices for accuracy and required backup per contract.
  • Executed timely and accurate processing of client requisitions and subcontractor payments/coordinate with project manager and controller on items as per proposal.
  • Worked with finance team to assist with accounting needs.
  • Requested for W-9 forms to be completed and filed for each vendor.
  • Submitted, processed and tracked invoices as well as resolve billing issues via electronic and web-based billing.
  • Reconciled customer accounts and prepare reports on accounts receivable status.
  • Followed up with customers to collect outstanding payments and resolve payment discrepancies.
  • Generated and send out invoices to customers on timely basis.
  • Managed and maintain portfolio of customer accounts, ensuring accurate and up to date records.
  • Prepared 1099 tax forms at year-end for vendors.

Education

Brandman University
Irvine

Bachelor of Arts from Organizational Leadership
01.2024

Skills

  • ADP Payroll Processing
  • Garnishment
  • Workers' Compensation Knowledge
  • QuickBooks Desktop and QBO Proficient
  • Internal Controls
  • Payroll Reconciliation
  • Child Support Orders
  • Training and Development
  • Cloud Systems such as G Suites and Google Workspace
  • Microsoft Office
  • Expense reporting
  • Accounting & Bookkeeping
  • Workflow Improvements
  • Pivot Tables

Additional Information

  • Developed systems and procedures to improve operational quality and team efficiency.
  • Identified and resolved unauthorized, unsafe, or ineffective practices.
  • Introduced new methods, practices, and systems to reduce turnaround time.
  • Implemented process improvement to shape organizational culture, optimize procedures for higher efficiency and help company evolve and grow.

Languages

Portuguese
Native or Bilingual
Spanish
Professional Working

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