Summary
Overview
Work History
Education
Skills
Locations
Timeline
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DENISE DIXON

Atlanta,USA

Summary

I am a seasoned detail oriented, hard working accounting professional highly motivated with 25+ years of comprehensive experience, in accounts payable, accounts receivable, bookkeeping, and staff accounting. Proven ability to manage month-end processes and regulatory adherence. Proficient in GAAP and ERP systems.

Overview

17
17
years of professional experience

Work History

Accounts payable specialist

Altium Packaging
05.2024 - Current
  • Full cycle AP with payment runs.
  • Assist with processing/cutting checks weekly, on Thursdays (3) hours.
  • Moving to ACH automated processing towards enhancements.
  • Manage internal and external relationships with customers, while maintaining control procedures.
  • Processing invoices by 2-way and 3way matching end to end of assigned plants/vendors.
  • Analyze invoices.
  • Follow-up with plant/vendors for clarification on invoices within the AP mailbox.
  • Daily monitoring of that AP mailbox in outlook, while responding back to vendors, requesting payment status and statement review.
  • Retrieve all paper mail/invoices from the mailroom to scan the AP mailbox for processing.
  • Processing invoices daily for eight plants, while also researching and resolving issues.
  • Manage the daily process of AP processes.
  • ERP software used: Oracle JD Ewards.

Accounts payable coordinator-Supplier Maintenance

Inspire Brands Inc.
05.2023 - 01.2024
  • Maintain AP Supplier Master within Oracle.
  • Manage internal and external relationships with customers, while maintaining control procedures.
  • Review Supplier Set-Up forms for new vendors or vendor changes to verify completeness and accuracy.
  • Review daily ServiceNow tickets received from Operations to all responding questions and request inquiry tickets.
  • Verify all new Supplier tax identification numbers with IRS by researching Sovos software system.
  • Maintain all email communications in the group email box responding to all questions and requests timely.
  • Review and process all local store marketing event payment requests within BHUB Eat Wings Raise Funds software application.
  • Research all new bank requests by following the proper Inspire verification policy.
  • Maintain policy and procedures for Accounts Payable.
  • Create and update DLP's as needed.
  • Assist with Accounts Payable Research.
  • Assist other accounting functions as needed.

AP Specialist

SEI Group, Inc.
01.2023 - 03.2023
  • Managed daily A/P processes.
  • Managed the accuracy and timely processing of up to 300 plus invoices ($2M) per month for a small, commercial building supply company.
  • Managed AP mailbox in Microsoft Outlook.
  • Processed daily PO and non-PO invoices.
  • Processed payments weekly via check to vendors.

AP Lead (Contract)

Invenco Inc./International Co.
07.2022 - 10.2022
  • Supervised daily accounts payable processing accounts, including invoice approvals and payment approvals.
  • Supervised one employee (AP Specialist).
  • Managed contactors/ suppliers accounts, supplying outdoor EMV payment terminal service.
  • Managed AP mailbox, all vendor invoices.
  • Maintained vendor setup, payment terms, and tax identifications for accurate reporting.
  • Assisted with the maintenance of current suppliers for address changes, tax ID information, supplier mergers because of change ownership or duplications.
  • Run through payment cycle weekly and sent out payment remittances after payment run.
  • Processed and keyed auto draft payments and run the pay cycle, also processed freight invoices and internal (IGL) intercompany invoices.
  • Setup prepayments, in BOA system.
  • Reconciled supplier monthly statements.
  • Reviewed and released payment report.
  • Reviewed all invoice statuses weekly within ERP for processing to facilitate payments and keep vendor relationships in good standing.
  • Credit card reconciliation for month end.
  • Assisted and supported all related accounting functions including Accounts Payable and Procurement.

AP Senior Lead

Nth Degree
12.2021 - 03.2022
  • Set up new customers and maintain existing customer master files.
  • Set up new project numbers and manage existing projects for transaction accuracy.
  • Managed vendor invoices, expense reports, check request, and client refunds.
  • Posted intercompany invoices, prepared pre-pay invoices according to budget and SOW schedules.
  • Researched all inquiries from customers and project managers; researched pending funds and directed them to the correct amount.
  • Processed all incoming accounts payable to vendor invoices utilizing Meta Viewer software system.
  • Managed merchant fees, and allocated projects.
  • Assisted with month-end closing process and yearly end quarterly audits.
  • Prepared and posted allocation entries.
  • Performed a variety of special projects and other duties at the request of the Controller.
  • Processed all rental and storage payments nationwide for events planners and customers.
  • Software used: Microsoft Dynamics 365.

Staff Accountant/Accounts Payable Specialist/AP Lead

Accounting Consultant
01.2016 - 12.2021
  • Processed and audited high volume 3-way PO matching and non-PO vendor invoices with up to 100 plus line payment terms.
  • Reconciled Purchase Order (PO) and non-PO invoices associated with vendor statements and pending payment invoices for PTP.
  • Prioritized invoices according to cash discount potential and payment terms.
  • Reviewed and resolved invoice discrepancies including mismatch currency and general ledger coding for PO and non-PO invoices.
  • Matched invoices to checks, obtained all signatures for checks and distributed checks accordingly.
  • Performed testing for SAP and VIM upgrade, documenting results and rating each scenario as pass/fail.
  • Managed crucial client accounts related to problems with statements and payments.
  • Collaborated with other departments to obtain resolutions to customer/vendor statements and check issues.
  • Assisted with training new employees in SAP and processing of vendor invoices and other financial obligations.
  • Researched billing discrepancies and initiated credits and refunded payments.
  • Prepared documentation for the accounting team.
  • Prepared, reconciled, and distributed statements to vendors/customers.
  • Matched statements with a batch of canceled checks, while verifying signatures and all pertinent information.
  • Responded to inquiries, reconciled discrepancies in customer's records and accounts.
  • Assisted with month end close and performed 1099 maintenance.
  • Software used: SAP (VIM), (GRIR) & (MRBR)- in addition to: QuickBooks, Yardi, NetSuite, & Oracle.

General Ledger Accountant

Accounting Consultant
01.2015 - 12.2016
  • Prepared and processed electronic payments while utilizing ADP software in the accounts payable department.
  • Ensured financial records were maintained in compliance with accepted policies and procedures.
  • Input general entries for account changes.
  • Assisted in effectively producing documentation and supporting the implementation of all financial policies and activities.
  • Ensured compliance with relevant laws and regulations and integrity of financial data.
  • Established and monitored the implementation and maintenance of accounting control procedures.
  • Resolved accounting discrepancies and irregularities within the general ledger.
  • Prepared and distributed statements to vendors/customers.
  • Matched statements with canceled checks by account numbers and verified accuracy of financial data.
  • Assisted the Director of finance with all financial duties.
  • Performed bookkeeping functions including maintenance of the general ledger, accounts payable, accounts receivable and payroll functions.
  • Established new purchase orders for recurring customers.
  • Maintained all accounts receivable productions from sales order, proforma invoicing to invoicing customers/clients after orders have shipped.
  • Processed and entered new employee applications and payroll-specific information as part of the hiring process.
  • Respond to inquiries, reconcile discrepancies in customer's records and accounts.
  • Reviewed, analyzed, and setting up new contracts for new customers.
  • Software used: ADP, SAP, QuickBooks, PeopleSoft, and Great Plains.

Accounting Specialist (Contract)

Rayloc
01.2014 - 12.2014
  • Processed all billing transactions, processed billing adjustments.
  • Monitored past due accounts, processed past due invoices, and filed billing invoices.
  • Prepared vouchers, invoices, checks to general ledger accounts for Napa distribution centers.
  • Monitored credit worthy accounts, accounts payable, and receivables to ensure that payments were up to date.
  • Reconciled, processed work by verifying entries and comparing system reports to balances.
  • Maintained account ledger by verifying and posting account transactions.
  • Post and balanced ledgers for month end.
  • Software used: MS AX 2012.

Accounts Payable Executive Coordinator (Contract)

Craftworks Restaurants and Brewery
01.2013 - 12.2013
  • Reviewed all invoices for appropriate documentation and approval prior to payment.
  • Entered invoice batches into Oracle accounting system.
  • Accurately and timely processed of vendor invoicing, assured that discrepancies reviewed and closed, assisted in monthly closings.
  • Printed, processed, and obtained signatures on all accounts payable checks. Distributed signed checks as required.
  • Answered all vendor inquiries, resolved payment issues, tracked, and monitored payments.
  • Maintained all accounts payable reports, spreadsheets, and corporate accounts payable files.
  • Assembled and processed overnight shipments to branches.
  • Software used: Oracle.

ThyssenKrupp Elevator Americas Corp.
01.2010 - 12.2012
  • Processed and administered contracts for sales and management.
  • Performed Human Resources (HR) functions, including processing of payroll.
  • Oversaw office, Personal Digital Assistant (PDA), and Nextel telephone administrator.
  • Managed purchasing and invoice processing.
  • Executed Accounts Payable (A/P), Accounts Receivable (A/R), incoming and outgoing mail, P card processing.
  • Managed all vendor file maintenance.
  • Collections Administrator included collection calls and/ correspondence in a fast-paced purposeful collections department.
  • Provided customer service regarding collection issues, processed customer refunds, processed, and reviewed account adjustments, resolved client discrepancies and short payments.
  • Responsible in monitoring and maintaining - customer calls, account adjustments, small balance write-off, customer reconciliations and processing credit memos.
  • Posted all payments, charges, and adjustments into computerized accounting system.
  • Accountable for reducing delinquency for assigned account portfolio of $10-30 million in receivables.
  • Performed other assigned tasks and duties necessary to support the Accounts Receivable Department.
  • Enlisted the efforts of sales and senior management when necessary to accelerate the collection process.
  • Communicated thoroughly & followed up effectively with the sales department regarding customer accounts on a timely basis.
  • Established and maintained effective and cooperative working relationships with dealers and sales.
  • Software used: JD Edwards for sales and management.

Accounts Receivable Specialist

AFC Worldwide, Inc.
01.2008 - 12.2010
  • Managed Accounts Receivable: processed invoices, purchase orders, expense reports, credit memorandums, and payment transactions.
  • Reviewed credit applications based on data retrieved from Dun & Bradstreet (D&B).
  • Maintained vendor and customer relations, prepared A/R and collections reports.
  • Analyzed accounts daily through reports generated from Great Plains and FastTrack accounting systems.
  • Reduced percentage of past-due accounts on more than $10M receivables portfolio (DSO) to $8 million through direct consumer contact.
  • Consulted with and supported 12 AFC hub stations throughout United States (U.S.); assisting hub managers with client issues.
  • Assisted comptroller and account manager in pre-billing, collection of outstanding accounts and preparing daily updates.
  • Software used: PeopleSoft.

Education

Bachelor of Arts - Accounting

Shorter University
Rome, GA
04.2025

Associates of Applied Science (A.A.S) - Business Administration

Colorado Technical University
Colorado, CO

Skills

  • Concur
  • SAP
  • PeopleSoft
  • Great Plains
  • ADP
  • Yardi
  • NetSuite
  • Microsoft Office 365
  • Citrix
  • QuickBooks/ Pro
  • MS Dynamics
  • Medius Flow
  • Syspro
  • Oracle
  • Open Enterprise Server (OES)
  • Fast Track
  • JD Edwards
  • AS400
  • Ricoh
  • Microsoft AX D365
  • SOVOS
  • ServiceNow
  • Vendor relations
  • Account reconciliation
  • Quickbooks
  • Accounts payable auditing
  • Time management
  • Social intelligence
  • Communication
  • Attention to detail
  • Self management learning
  • Critical thinking
  • Interpersonal skills
  • Administrative skills
  • Conflict resolution
  • Problem solving
  • Software proficiency
  • Data entry
  • Statement reconciliation
  • Statement review
  • Vendor relationship management
  • ERP systems proficiency
  • Payroll processing
  • Credit card reconciliation
  • Electronic payments
  • Purchase order management
  • 1099 preparation
  • GAAP principles
  • Vendor engagement
  • Month-end closing
  • Account reviewing
  • Microsoft office
  • Accounts payable
  • Accounts receivable
  • Data entry and 10-key
  • Proactive and Self-motivated
  • Bookkeeping support
  • Purchase orders
  • Customer relations
  • Vendor relationships
  • Certified accounts payable associate
  • Analytical reasoning
  • Word processing
  • ERP software

Locations

  • Atlanta, Atlanta, GA
  • Sandy Springs, Sandy Springs, GA
  • Doraville, Doraville, GA
  • Roswell, Roswell, GA
  • Duluth, Duluth, GA
  • Marietta, Marietta, GA
  • Chattanooga, Chattanooga, TN
  • Kennesaw, Kennesaw, GA

Timeline

Accounts payable specialist

Altium Packaging
05.2024 - Current

Accounts payable coordinator-Supplier Maintenance

Inspire Brands Inc.
05.2023 - 01.2024

AP Specialist

SEI Group, Inc.
01.2023 - 03.2023

AP Lead (Contract)

Invenco Inc./International Co.
07.2022 - 10.2022

AP Senior Lead

Nth Degree
12.2021 - 03.2022

Staff Accountant/Accounts Payable Specialist/AP Lead

Accounting Consultant
01.2016 - 12.2021

General Ledger Accountant

Accounting Consultant
01.2015 - 12.2016

Accounting Specialist (Contract)

Rayloc
01.2014 - 12.2014

Accounts Payable Executive Coordinator (Contract)

Craftworks Restaurants and Brewery
01.2013 - 12.2013

ThyssenKrupp Elevator Americas Corp.
01.2010 - 12.2012

Accounts Receivable Specialist

AFC Worldwide, Inc.
01.2008 - 12.2010

Bachelor of Arts - Accounting

Shorter University

Associates of Applied Science (A.A.S) - Business Administration

Colorado Technical University

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DENISE DIXON