Denise Maloney
Lake Geneva,WI
Summary
Meticulous and systematic Administrative Assistant with 15+ years of experience with a near 2 years of Healthcare Scheduling, Medical Records maintenance and the ordering of medical supplies. Proficient in MS Office Suite and skilled in organizing, planning, time management and managing daily clerical needs. Passionate about business success and talented at supporting company staff, office personnel and customer needs.
Overview
19
19
years of professional experience
Work History
Healthcare Scheduler/Medical Records
The Garlands Of Barrington
Barrington, Illinois
01.2023 - Current
- Coordinate the daily scheduling of multiple staff members within an Assisted Living, Skilled Nursing and Memory Care facility.
- Track employee availability and time away.
- Monitor staff hours to ensure compliance with labor laws and company policies.
- Handle scheduling conflicts and resolve scheduling issues in a timely manner.
- Maintain healthcare supply room and order all necessary supplies on a bi-monthly basis and as requested by nurses and administration.
- Maintain Medical Records: Quarterly thinning charts, closing and filing discharged patient charts and gathering requested medical file information.
Administrative Assistant
Scientific Services Plus
Williams Bay, WI
04.2022 - 01.2023
- Utilize Quickbooks to process payments and invoices to streamline transactions.
- Verified, classified, computed, posted and recorded accounts receivable data.
- Reduce financial discrepancies by accurately managing accounting documentation.
- Receive payments from customers via check and credit cards to pay company invoices.
- Communicate with customers to facilitate timely payments and reduce outstanding accounts receivable.
Maintenance Administrative Assistant
The Garlands Of Barrington
Barrington, IL
08.2005 - 12.2021
- Actively responded to resident/employee work requests creating work orders and providing solutions in a timely manner.
- Filed paperwork, sorted/delivered mail and maintained office organization.
- Quickly learned various computer systems and applied them to daily tasks, improving efficiency and productivity.
- Maintained department checkbook and reconciled monthly expense report.
- Processed and coded invoices for payment.
- Scheduled service calls and ordered parts.
- Processed resident billing and employee charges.
- Maintained prox key Lenel computer system; Created, deleted and edited the status of keys for all residents, employees and guests.
- Generated work order and prox key history reports.
- Maintained and compiled all necessary documents for Illinois Department of Public Health compliance.
- Assisted in the creation and participated in The Garland's community outreach program.
Education
High School Diploma -
Harry D. Jacobs
Algonquin, IL05.1995
Skills
- MS Office Suite proficient
- Strong problem solver
- Detail-oriented
- GL reconciliation
- Strong communication
- Time management
Affiliations
Recognized as The Garlands of Barrington's 2017 "Gold" winner. This is a prestigious recognition voted in by fellow team members for acts considered above and beyond typical job expectations.
Timeline
Healthcare Scheduler/Medical Records
The Garlands Of Barrington
01.2023 - Current
Administrative Assistant
Scientific Services Plus
04.2022 - 01.2023
Maintenance Administrative Assistant
The Garlands Of Barrington
08.2005 - 12.2021
High School Diploma -
Harry D. Jacobs
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