Work Preference
Summary
Overview
Work History
Education
Skills
Work Availability
Quote
Timeline
ProjectManager
Open To Work

Denise Parish

Mesa,AZ

Work Preference

Desired Job Title

Project ManagerAdministrative AssistantProperty ManagerLicensed Insurance Sales RepresentativeBookkeeping Administrative Assistant

Work Type

Full TimePart Time

Location Preference

On-SiteRemoteHybrid
Location: Mesa, AZ, US
Open to relocation: Yes

Important To Me

Career advancementWork-life balanceFlexible work hoursHealthcare benefitsPaid time off401k matchStock Options / Equity / Profit Sharing

Summary

Organized and dedicated Executive Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

16
16
years of professional experience

Work History

Project Manager

Daniel S. Spiro Companies, Ltd
11.2023 - 05.2026
  • Led cross-functional teams to deliver projects on time and within budget.
  • Developed project timelines and coordinated resources to ensure alignment with client objectives.
  • Implemented project management tools, enhancing communication and tracking progress across teams.
  • Mentored junior project managers, fostering skill development and knowledge sharing within the organization.
  • Support, service and maintain national account programs for our Fortune 500 clients
  • Compute job costing/profitability and pursue utility rebates where applicable
  • Process credit card orders for small consumable items at client’s request
  • Create importation paperwork for materials shipping internationally
  • Created and maintained company standard organizational documents, including:
  • o Project Status Reports for each project
  • o Weekly Recap Report for all open projects
  • o Google Docs for clients to see status of orders
  • o Forecast of jobs from permitting through completion
  • o Submittal packets – all spec sheets for each job
  • o Warranty Report
  • Oversee all aspects of project, including:
  • o Assess electrical plans
  • o Generate material take offs
  • o Issue RFI’s
  • o Generate quotes
  • o Accept Contracts
  • o Issue drop-ship purchase orders
  • o Coordinate shipping logistics (#1 client has a 120-day construction schedule)
  • o Generate invoices
  • o Address field issues
  • o Process all warranty-related issues.
  • Customer Service to National Account General Contractors
  • Generate projection spreadsheets for future income/expense planning
  • Create Power Point presentations for new and existing clients
  • Maintained company calendar

Executive Administrative Assistant

DopplerTech, Inc
05.2015 - 11.2022
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Provided clerical support to company employees by copying, faxing, and filing documents.
  • Maintained office supplies inventory by checking stock and ordering new supplies.
  • Created and updated records and files to maintain document compliance.
  • Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Sorted, opened, and routed mail and deliveries to meet business requirements.
  • Restocked supplies and submitted purchase orders to maintain stock levels.
  • Routed business correspondence, documents, and messages to correct departments and staff members.
  • Offered technical support and troubleshot issues to enhance office productivity.
  • Managed accounts payable and receivable to gain better sense of overall financial stability and liquidity.
  • Authored business documents to organize and emphasize information quickly and effectively.
  • Conducted research to assist with routine tasks and special projects.
  • Drafted agendas, recorded minutes and generated documents to facilitate meetings.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Created and maintained databases to track and record customer data.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Assisted development and implementation of new administrative procedures.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Developed strategies to streamline and improve office procedures.
  • Processed customer orders accurately and within agreed timeframes to meet service standards.
  • Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
  • Drafted correspondence and other documents for CEO and department heads in company's voice.
  • Managed department budgets and generated financial reports for management review.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Completed forms, reports, logs and records to quickly handle all documentation for human resources.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Established administrative work procedures to track staff's daily tasks.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Performed research to collect and record industry data.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Recorded and tracked operational expenses to identify and eliminate wasteful spending.
  • Responded to inquiries from callers seeking information.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data
  • Sorted and distributed office mail and recorded incoming shipments for corporate records
  • Drafted correspondence and other documents for the CEO and department heads in company's voice
  • Negotiated contracts with vendors and suppliers for office supplies, equipment and services
  • Managed filing system, entered data and completed other clerical tasks
  • Managed correspondence and communication channels, ensuring timely responses and information flow.

Licensed Insurance Sales Representative

Farmers Insurance
05.2010 - 05.2015
  • Generated quotes and proposals for clients to match individual needs.
  • Cultivated relationships with clients to identify and meet insurance needs and establish trust and rapport.
  • Followed up promptly with interested clients to close sales.
  • Sought out new clients and developed client relationships through networking, direct referrals, lead databases, and cold calling.
  • Recommended type and amount of coverage based on analysis of customers' circumstances using persuasive sales techniques.
  • Met with prospective clients to discuss insurance needs and provide solutions.
  • Sold auto, home, life, and other various insurance products to individuals and affinity groups within assigned territory using consultative selling techniques.
  • Developed sales strategies to increase sales of insurance policies.
  • Registered customer information on database to enable tracking history and maintain accurate records.
  • Customized existing insurance programs to suit individual client needs by analyzing specific requirements.
  • Negotiated contracts with clients to establish best coverage with lowest cost.
  • Attended industry conferences to stay informed of latest products and trends.
  • Developed strong referral network in community to raise awareness and increase sales opportunities.
  • Developed comprehensive marketing plans to promote insurance products to potential clients.
  • Educated clients on insurance policies and procedures.
  • Analyzed customer needs to provide customized insurance solutions.
  • Met with customers to provide information about available products and policies.
  • Calculated premiums and established payment methods for sales.
  • Finalized sales and collected necessary deposits.
  • Worked with sales team to collaboratively reach targets, consistently meeting or exceeding personal quotas.
  • Generated leads through cold-calling, networking and other outreach methods.
  • Conducted annual reviews of existing policies to update information.
  • Collected premiums on or before effective date of coverage.
  • Analyzed risk factors to recommend appropriate coverage levels.
  • Monitored customer feedback and identified areas of improvement.
  • Negotiated contracts and terms of sale with potential customers.
  • Created sources for continuous client referrals within the community and with businesses using extensive networking skills.
  • Evaluated competitors' products and services to gain competitive advantage.
  • Researched and identified potential new markets.
  • Identified and solicited sales prospects in agency databases.
  • Developed and implemented promotional strategies to increase customer base.
  • Designed presentations and marketing materials to promote insurance products.

Education

Associate of Applied Science - Computer Information Systems

Arizona Western College
Yuma, AZ
05-2014

Skills

  • Back Office Operations & Managemen
  • Advanced MS Office Suite Knowledge
  • Records Management Systems
  • Account Balancing
  • Data Entry Documentation
  • Full-Cycle Accounting & Bookkeeping
  • Administrative Support
  • Leasing and Sales
  • Tenant and Eviction Laws
  • Tenant Screening
  • Project planning & managemen
  • Project scheduling & tracking
  • Schedule management
  • Relationship building
  • Client relations
  • Advanced problem solving
  • Budgeting and forecasting
  • Document management
  • Contract & Scope management
  • Project estimation and bidding

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse

Quote

There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins

Timeline

Project Manager

Daniel S. Spiro Companies, Ltd
11.2023 - 05.2026

Executive Administrative Assistant

DopplerTech, Inc
05.2015 - 11.2022

Licensed Insurance Sales Representative

Farmers Insurance
05.2010 - 05.2015

Associate of Applied Science - Computer Information Systems

Arizona Western College

Similar Profiles

CREATE PROFILE