Denise Sepulveda
Haltom City,TX
Summary
Finance professional with over 17+ years of functional, high volume experience. Knowledge includes accounts payable, accounts receivable, credit and collections, reconciliations, journal entries, month-end close, and other accounting functions. Interacts with internal staff and external customers regarding the efficiency of processing and problem resolution. Accurately and timely manages reporting processes for senior leadership. Ability to conduct in-depth research to ensure all deadlines are met and discrepancies are resolved. Highly adaptable, works efficiently as an individual and as part of a team. Works with a sense of urgency, attention to detail, and efficiency of processes. Administrative skills include data entry, Skyward QuickBooks, AS400, JD Edwards, Syspro, MS Office 365– Excel, Word, Outlook, Powerpoint. Dedicated Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Detail-oriented Bookkeeper well versed in payroll, accounts payable and accounts receivable functions. Excelled in corporate bookkeeping services delivery and learned new technologies to improve efficiency. Impressive accounting and communications skills leading to desirable outcomes.
Overview
17
17
years of professional experience
Work History
Bookkeeper
Lake Worth High School
01.2020 - Current
- Prepare and submit purchase requests for the campus
- Prepare and submit travel requests for the campus
- Collect, reconcile, and deposit funds for the campus at the bank including fundraisers and fees for campus
- Process travel arrangements and registration for administrative staff for training and other professional travel
- Maintain locked safe with credit cards and petty cash for campus
- Submit all correspondence needed to accounts payable to pay and close open purchase orders/invoices
- Prepare and submit requests to collect forms for fundraisers to the business office for approval submit final reports for each fundraiser
- Assign receipt books to staff for collecting money
- 3-way match all deposits and submit proper documentation to the business office
- Maintain organized filing system of all transactions for transparency
- Reconcile all activity accounts to report to the business office monthly and year end
- Forecast and set budget for High School campus excluding athletics.
Accounts Payable Specialist
Universal Power Group
10.2014 - 01.2020
- Open and distribute all incoming mail
- Communicated all supplier changes to management
- Process all inventory and non-inventory payables
- Process credit card statements and expense reports
- Process and code all freight logistic invoices
- Process monthly rental payments for all locations
- Reconcile supplier statements
- Maintain all accounts payable files
- Process month-end accruals
- Process weekly check run
- Complete all credit applications for new suppliers
- Assist in retrieving information requested by Auditors
- Other general duties as needed at the discretion of the UPG management team.
- Reorganized accounts payable processes, decreasing supplier payment delays from [Number] to [Number] days.
Accounts Payable Specialist
Childcare Investments
06.2013 - 10.2014
- Responsible for accounts payable of six daycares, the production company, and corporate office in Dallas and Florida
- Implement process and forms for refunds due to students’ accounts
- Configure all school’s student accounts and processed the forms to get this completed efficiently
- Process all incoming payables
- Process payments via check or credit cards with vendors
- Reconcile bank account statements
- Answer all incoming calls
- Assist all walk-in guests
- Monitor student accounts for all schools and reconciled cash boxes daily
- Process W-9’s and assisted in processing W-2’s
- Assist in retrieving and compiling information to present to the president, for TDA audit of three schools
- Process invoices daily into Quickbooks
- Made deposits to Bank/Cash petty cash checks as needed.
Accounting Analyst
Barcel USA (contract)
09.2012 - 06.2013
- Interact with vendors and distributors nationwide regarding efficiency of electronic invoices being processed in a timely manner
- Analyze and reconcile high volume of AR accounts while coordinating with different departments including those in Mexico
- Process daily, weekly, and monthly reports to advise distributors and in-house supervisors/managers of the volume of invoices being processed and paid
- Found errors and had them corrected immediately.
Revenue Accounting Assistant
XTO Energy (contract)
12.2011 - 06.2012
- Track/document and manually process all returned 1099’s from the Post Office to create work orders and researched for correct addresses
- Scan incoming correspondence, distribute to correct area within departments
- Create work orders for voicemail, and emails and assigned to correct departments for the inquiry to be answered/solved for the owner
- Answer calls from owners who inquired about their accounts researched issues and solved them while on the phone or assigned it to an analyst who is designated to assist in such issues.
High School Admissions Assistant
ATI Enterprises
10.2010 - 12.2011
- Assist Coordinator and kept her calendar/schedule
- Process timesheets for payroll submission for 27 schools
- Schedule admission and presenter teams’ appointments to be in high schools
- Kept spreadsheet for all incoming and outgoing finances for the department
- Distribute all departmental mail
- Reconcile monthly high school reports to include enrollment numbers
- Ran errands to deposit checks at local banks for departmental needs
- Process checks and prepare to mail to all campus locations for team expenses
- Process travel for team meetings and trainings
- Event planned and hosted events for team meetings and trainings.
Contract Office Assistant (temp contract)
01.2009 - 10.2010
- Screen hundreds of incoming calls daily from parents who wish to be on the list for assistance with daycare payment
- Place those who qualify on the list, mailed letter advising they are on the list for governmental assistance
- Prepare office and procedures for daily tasks and efficient flow of patients, insurance, and monies
- Provide support to six providers including 3 doctors and 3 therapists
- Verify insurance benefits and authorizations for all new patients, maintain authorizations to keep current for existing patients
- Verify authorizations for all Employee Assistant Programs
- Schedule and confirm appointments for new patients and existing patients
- Notate copayments and deductibles from patients
- Prepare day sheets for providers
- Pull and filed charts daily for all providers
- Fax and send copies as needed for patients, disability departments, and attorneys
- Mail correspondence for providers as needed.
Credit /Accounting Assistant
Ben E Keith
03.2007 - 12.2008
- Provide administrative support to the Director of Credit and the Director of Treasury
- Manage ACH Groups in PeopleSoft for all branches, maintained any updates/changes
- Prepare and distribute all End of Month reports A/R reports to the CFO, President of Beer, President of Food, Branch Managers, Credit Managers, and Office Managers as necessary (this would include seven food branches and eleven beer branches)
- Prepare and mail monthly, quarterly, and annual Corporate Sales Tax Returns by deadline
- Post Journal Entries for branch charges and taxes as needed
- Prepare aging reports for year-end audit
- Research past tax discrepancies
- Prepare and distributed PeopleSoft Aging reports for monthly credit call meetings
- Prepare various forms, spreadsheets and reports as necessary
- Complete Gaming License applications, Credit applications, and Casino applications as requested
- Complete Texas Resale Certificates and W-9 Certificates as requested
- Retrieve Dunn & Bradstreet Reports as requested
- Coordinate credit meetings and workshops, prepare necessary documentation, order food, etc.
Education
High School Diploma - Business Management
Green B. Trimble Technical High School
Fort Worth, TXSkills
- Time Management
- Active Listening
- Accounting
- Analytical Thinking
Timeline
Bookkeeper
Lake Worth High School
01.2020 - Current
Accounts Payable Specialist
Universal Power Group
10.2014 - 01.2020
Accounts Payable Specialist
Childcare Investments
06.2013 - 10.2014
Accounting Analyst
Barcel USA (contract)
09.2012 - 06.2013
Revenue Accounting Assistant
XTO Energy (contract)
12.2011 - 06.2012
High School Admissions Assistant
ATI Enterprises
10.2010 - 12.2011
Contract Office Assistant (temp contract)
01.2009 - 10.2010
Credit /Accounting Assistant
Ben E Keith
03.2007 - 12.2008
High School Diploma - Business Management
Green B. Trimble Technical High School
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