Denise Sepulveda
Fontana,CA
Summary
Self-motivated Senior Administrative Assistant with deliberation in providing organization to chaotic workloads. Fast-paced organizer of strategic data known for effortless coordination of back-end specifics to help high-level operations run as smoothly as possible. Exceptional written and verbal communicator known for concise language and thoughtful conveyance of information between proper channels.
Overview
21
21
years of professional experience
Work History
Senior Administrative Assistant
City of Hope
01.2008 - Current
- Served as a liaison between internal departments, external physicians, and administrative assistants for meetings and on-site visits during the integration of CTCA
- Assisted with onboarding new hires
- Maintained confidential records relating to personnel files, payroll information, contracts, and other sensitive documentation
- Coordinated communication between departments ensuring effective exchange of information
- Prepared expense reports with accuracy and attention to detail
- Organized meetings and conferences, including preparing agendas, materials, scheduling rooms, catering services, and running virtual presentations
- Managed complex calendars and travel arrangements for senior leadership team members
- Created presentations for events and meetings using Microsoft Office Suite applications
- Proofread documents such as letters, memos, or emails before distribution to ensure content accuracy
- Provided executive-level administrative support to the Chair and Vice Chair
- Prepared agendas and materials for meetings and conferences
- Maintained files and filing, keeping sensitive information confidential
- Resolved issues, escalating major conflicts and concerns to appropriate personnel
- Provided cross-coverage support for other administrative personnel
- Established professional and collaborative working relationships with company-associated and external parties.
Administrative Assistant/Office Manager
East Valley Community Health Center
01.2006 - 01.2007
- Create Excel spreadsheets
- Create schedules for clinic staff using Microsoft Word
- Scheduled appointments and meetings for both patients and medical staff
- Ran daily and weekly reports
- Maintained timecards for the administrative staff
- Conducted monthly chart reviews
- Created employee flow charts and new employee manuals
- Established and maintained a filing system
- Registered patients and provided eligibility screening
- Compiled patient charts.
Receptionist/Data Entry
24-7 Notary
01.2004 - 01.2005
- Assisted with completing documents for the Notary
- Entered all client information into a database with accuracy
- Handled a multi-line phone system
- Able to problem solve and work with little supervision.
Education
High School Diploma -
Baldwin Park High School
Baldwin Park, CA06.1990
Skills
- Travel Arrangement Expertise
- Confidentiality and Discretion
- Written and Oral Communication
- Prioritization
- Dedicated Team Player
- Strong Problem Solver
- Proficient in Microsoft Office
- Executive support experience
- Project Coordination Expertise
- Expert Time Management
Timeline
Senior Administrative Assistant
City of Hope
01.2008 - Current
Administrative Assistant/Office Manager
East Valley Community Health Center
01.2006 - 01.2007
Receptionist/Data Entry
24-7 Notary
01.2004 - 01.2005
High School Diploma -
Baldwin Park High School